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A&R Policies

ADMISSIONS & RECORDS HOME Admissions & Records Forms Apply Online Contact Information Enrollment & Degree Verification Fees Schedule Graduation High School Concurrent Enrollment International Students Registration Dates & Deadlines A&R Policies Schedule of Classes Special Enrollment Requirements for Minors Steps for New Students Transcripts
Admission Add Codes Adding & Dropping Classes Auditing
Debts Owed Fees Graduation High School Concurrent
Enrollment Students
Pass/No Pass or Grading Option Personal Identification Number (PIN) Petition for Waiver of College Regulations Prerequisites
Repetition of Courses and Withdrawal Student Identification Number/
Social Security Number
Transcripts Verifications
Wait Lists      

Admission

General Enrollment: Open to any person 18 years of age or older who can benefit from the instructional curriculum of the College.

High School Students: High school students currently enrolled in grades 9-12 may be eligible for advanced scholastic or vocational study courses that have been authorized on their High School Concurrent Enrollment Form. See the High School Concurrent Enrollment Program Guidelines page for more information.

International Students: International students with F-1 visas must follow special procedures outlined in the College Catalog and as regulated by their visa status. See the International Student Program for further information.

Immigrant Visa Resident: Immigrant visa residents must provide their assigned 'A-number'.

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Add Codes

Once classes have closed, students may add a class on a space available basis. Student may go to the class and receive permission from the instructor to add the class. The instructor will give the student an add code that will allow the student to add the course on the student portal.

Adding and Dropping Classes

Students must have a current application on file before they can add and drop courses.

Adding/dropping classes is not automatic and can be accomplished only on Student Portal or through one of the Admissions and Records Offices.

Once classes have closed, students may add a class on a space available basis with an add code.

Dropping classes is always the student's responsibility. Failure to officially drop the class via the student portal or in person with the Admissions & Records Office may result in a debt and/or failing grade. Any student enrolled in a course who misses the first class meeting may be dropped from the course by the instructor.  However, do not assume instructors will add or drop for students! It is ultimately the responsibility of the student to add or drop by the specified deadlines and keep a record of the transaction.

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Auditing

In conformity with Education Code 76370, Santa Rosa Junior College has adopted a policy which permits the auditing of classes.  

Attending classes with the intent to audit without registering as an auditor is not permitted. Students may audit certain selected classes (see the Auditable Courses list posted online on the Schedule of Classes page for a fee of $15.00 per unit plus any additional course costs. Students regularly enrolled in 10 or more units may audit up to 3 units free of charge.  

The following conditions must be met to audit a class:  

  1. Auditors must be eligible for admission to college as regularly enrolled students.
  2. Auditor status is allowed only if student has exhausted repeat possibilities as a regular student.
  3. Auditor must meet the course prerequisite.
  4. Instructor must sign the Audit Registration card (available at Admissions and Records) to show approval for the student to attend class as an auditor on a space available basis.
  5. Auditors will be allowed to register only after the First Census date of the class.
  6. Auditors may NOT attend or participate until official enrollment is secured after the First Census date of the class.
  7. Auditors may NOT change their status to regular student in the class (or reverse).
  8. Once the auditor fee is paid, it will not be refunded.
  9. No transcript of record will be maintained.
  10. Students registered as auditors only will not be entitled to the regular health services (other than emergencies).

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Debts Owed

Before registering for classes, students must clear any prior semester debts/payments to the College at the Accounting Office in Bailey Hall at the Santa Rosa Campus. You may also pay online in the Student Portal with a credit card.

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Fees

For a full explanation of enrollment fees, waivers, and exemptions, please refer to: http://www.santarosa.edu/app/fees-payments-deadlines/

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Graduation

To receive an Associate in Arts and/or an Associate in Science degree, a student is required to submit a Petition to Graduate. This online petition should be submitted as soon as the student has registered for classes in the semester they intend to graduate.

Students are urged to consult a counselor with any questions regarding SRJC’s approved majors and degree requirements.  All students must graduate with an approved major.  Students transferring to a university are encouraged to complete an associate degree.

Official transcripts from all colleges previously attended should be submitted as part of the graduation review process. This process reviews course work completed a SRJC and, when applicable, applies transfer college course work to the SRJC associate degree and major requirements. Applicants will be notified of their eligibility for the degree.

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High School Concurrent Enrollment Students

High School Concurrent Enrollment students must complete the following each semester o attendance at Santa Rosa Junior College at least 48 hours in advance of registration for classes:

All concurrent students are considered New Students each semester and do not qualify for priority registration status. High School Concurrent Enrollment students are limited to part-time enrollment.

  • Concurrent enrolled high school students must meet all prerequisites as stated in the Schedule of Classes and must take a placement test if planning to enroll in a Math or English class.
  • Concurrent enrolled high school students may not enroll in English 300 level courses.
  • 9th and 10th grade students may require prior approval by the Admissions office to determine appropriate course load and selection.
  • Home schooled students - please refer to the Special Enrollment Procedures for Minors page for current process for enrollment.

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Pass/No Pass or Grading Option

Some courses are graded on a letter-grade only basis, and some are graded on Pass (P)/No Pass (NP) only basis. Please check individual course listings for grade options. Student may choose the P/NP option on their Student Portal or by submitting a P/NP card at one of the Admissions and Records Offices. The P/NP grading option must be selected prior to 30 percent of completing the class. Please refer to the deadline date for each class. The P/NP grade option replaces the CR/NC grade option effective Fall 2009. P/NP units are not counted in grade point average (GPA).

Per grading policy (3.10P): P/NP (Pass/No Pass) grade option is limited to 3 units per semester and subject to a maximum of 12 units for all semesters attended for those students with the following matriculation/education goals:

  1. Transfer to 4 year school with AA/AS
  2. Transfer to 4 year school without AA/AS
  3. Associate Degree, General Education
  4. Associate Degree, Vocational
  5. Vocational Certificate
  6. Improve basic skills in English, reading
  7. Undecided Goal

Courses in which only CR/NC or P/NP grades are assigned are exempt from the above restrictions. Students with matriculation/education goals listed below are not limited in the number of CR/NC or P/NP grades possible:

  1. Personal interest (not employment)
  2. Discover/formulate career interests
  3. Job skills-prepare for new job
  4. Job skills-to maintain or advance job
  5. Maintain certificate or license
  6. Complete credits for HS diploma or GED

Students shall be asked to declare their matriculation/education goals at the time of registration. Some transfer institutions limit the number of CR/NC or P/NP grades that they will accept.

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Personal Identification Number (PIN)

For added security, students may request a Personal Identification Number (PIN) in person at the Admissions and Records Office on the Santa Rosa or Petaluma campuses. Once a PIN has been established, students will need to provide their PIN when using the Student Portal or in-person enrollment services. For security reasons, if students forget their PIN, they will need to contact the Admissions and Records Office in-person on the Santa Rosa or Petaluma campuses. Please be prepared to show photo identification.

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Petition for Waiver of College Regulations

A student may obtain a petition to waive local college regulations in the Offices of Admissions and Records. You may also download the form.

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Prerequisites

The Santa Rosa Junior College registration system enforces all approved course prerequisites.

Students will not be allowed to enroll in a course for which there is a prerequisite if the have not completed the prerequisite course with a 'C' grade (or 'CR/P' grade) o better at Santa Rosa Junior College.

If students have completed the prerequisite at another institution or at SRJC prior to 1981, they must complete and submit a Prerequisite Equivalency to one of the Admissions and Records Offices before registering.

If students have not met the prerequisite, but have documented experience, they may complete and submit Prerequisite Challenge Form.

Forms should be turned in to one of the Admissions and Records Offices. For advice/questions, please call the Admissions and Records Office at (707) 527-4685 at the Santa Rosa Campus or (707) 778-2415 at the Petaluma Campus.

NOTE:    The College has the authority to drop students from any course if prerequisites have not been met.top of page

Repetition of Courses and Withdrawal

Effective summer 2012, SRJC implemented new regulations regarding limitations on course repetition and withdrawal in a single course. Students repeating a course, in which they previously received a substandard grade of D, F, NC, NP, and/or a W symbol are limited to three enrollments total. Students are advised to carefully choose their courses each term to ensure successful completion. These new regulations are retroactive to the fall 1981 semester; therefore, some students may find that they have already exhausted the repeat and withdrawal limitation of three enrollments. Students may petition to enroll in the course a fourth time and may be approved based on documented extenuating circumstances. Students can view their records and their list of "unrepeatable courses" in their myCubby student portal.

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Student Identification Number/Social Security Number

SRJC has transitioned to using a Student Identification number (SID), replacing the use of a Social Security number as the primary identifier for students. SRJC will continue to collect Social Security numbers, as they are necessary for financial aid recipients, federal tax credits, and state data reporting. But only the new SID number will be printed on all SRJC documents and records.

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Transcripts

Unofficial Transcript

To access your unofficial transcript, login to SRJC myCubby using your Student ID number and Pin Code. If you don’t know your Student ID or Pin Code, click on either of the two links on the left hand side of the login page titled “I do not know my ID Number” or “I do not know my Pin Code” to retrieve this information. Once you have logged in to myCubby, click on the “View Grades” link on the left hand side of the screen. In the drop down menu that says “Please select a semester to view grades:” select “All Semesters”. To print your unofficial transcript, click on the print option in your internet browser.

Transcript Requests (Outgoing)

Santa Rosa Junior College now works with the National Student Clearinghouse for SRJC official transcript orders.

Order Transcripts Online

 

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Verifications

Upon request to the Admissions and Records Office, two official enrollment verifications will be issued without charge for each student. Further verifications will cost $5.00 each and an additional fee of $5.00 for PICK-UP requests. No verification will be issued for any student who has an outstanding financial obligation to the College and payment for the verification must be included with the verification request. Verifications are usually sent out within five working days. Requests may be submitted in-person or by mail.

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Wait Lists

During priority registration and prior to the beginning date of the class, a number of enrollment slots beyond the maximum class size may be available on a 'Wait List' basis. Please note, not all classes will offer a wait list.

Wait-listed students are considered officially registered and must attend class through the second class meeting. It is the student's responsibility to be aware of his/her status in the class. Drops by other students will automatically advance a student's position on the wait list and enrollment may be secure by the time classes begin. If students enroll on a computerized wait list, they are expected to pay all appropriate fees and cannot enroll in classes that conflict in time nor can they enroll in another section of the same course for which they are on the wait list.

If final enrollment is not secured, students can apply fees to another class or receive a full refund.

Consider the advantages of enrolling in a section of a class at a less desirable time rather than enrolling on a wait list basis.

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Questions or comments about this page may be directed to admininfo@santarosa.edu.

Santa Rosa Junior College is officially accredited by the Western Association of Schools and Colleges