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Flex Program
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Current Program Information:

Flex Program Deadlines

Adjunct Faculty
Fall - December 2
Spring - May 5

Regular Faculty
Fall and Spring - May 5

Your pay will be docked if you fail to comply with your Flex Program obligation.

Flex Program Criteria

1. Staff Improvement

  • Developing new programs (e.g., a workshop on designing curriculum/ programs)
  • Faculty and counselor meetings to address areas of concern (e.g., academic advising, prerequisites, referring students for services)
  • Faculty and staff (e.g., tutors, lab assistants) meetings to improve learning resource support services to students
  • Workshops on how to mentor students or how to mentor faculty
  • Orientation/education (e.g., new faculty; role of the academic senates; training students, staff, and faculty to serve on committees; changing role of technology in education)
  • Student, faculty, and staff diversity (e.g., sexual harassment workshops, affirmative action conferences, cultural diversity seminars, multicultural activities)
  • Meetings designed to improve a cohesive working relationship among members of the group (e.g., departments, divisions, committees, mixture of college constituencies)
  • Workshops on how to write grants
  • Workshops or individually designed activities to improve or enhance a person's skills or knowledge in his/her own discipline
  • Wellness activities that assist individuals to be physically and mentally better able to perform their jobs (e.g., humor in the workplace, stress reduction, self-defense, nutrition, exercise, weight reduction)
  • Learning a second language to better communicate with the diverse student population
  • Disaster preparedness (e.g., district procedures, first aid, review of facilities to determine areas of need)
  • Improving or learning how to deal with computers and technology

2. Student Improvement

  • Teaching a class in shortened format during a flex period
  • Developing a new program to meet changing student needs
  • Faculty and staff (e.g., tutors, lab assistants) meetings to improve services to students
  • Review of learning resource materials to eliminate out-dated items and make recommendations for additions
  • Creating self-study modules and/or computer-assisted instruction
  • Student advising (e.g., academic advising of students by faculty)
  • Mentoring of students
  • Faculty participation in student orientation programs
  • Matriculation services (e.g., special orientation for ESL students, workshops in specific disciplines for students with undecided majors)
  • Meetings (department/division/college-wide) specifically to discuss strategies for improving service to students
  • Institutional research focused on meeting the needs of the students (e.g., job market surveys, transfer ratios, ethnicity data on students, gender equity, campus climate)
  • Writing grants aimed to improve services to students
  • Articulation to improve transfer processes
  • Outreach for special projects (e.g., Math, Engineering, and Science Achievement [MESA] program)
  • Conducting special workshops for students (e.g., understanding the college schedule, transfer requirements, setting academic goal
3. Instructional Improvement
  • Attending workshops on teaching methods or techniques (e.g., classroom-based research training; Instructional Skills Workshops (ISW); local, regional, national Great Teachers Seminars)
  • Development or revision of programs, course curriculum, learning resources and evaluation.
  • Developing a new course
  • Modifying an existing course to comply with changing institutional or discipline requirements (e.g., changing theories in a discipline, articulation with transfer institutions, critical thinking, multiculturalism, writing across the curriculum)
  • Significant modification of a course to address the learning needs of diverse students (e.g., creating self-paced learning modules)
  • Developing student readiness programs specific to course disciplines
  • Faculty and counselor meetings to address areas of curriculum
  • Review of learning resource materials to eliminate outdated items and recommend additions
  • Creating self-study modules and computer-assisted instruction modules
  • Student, faculty, and staff diversity (e.g., sexual harassment workshops, affirmative action conferences, cultural diversity seminars, multicultural activities)
  • Departmental or division meetings to discuss overall curriculum and program review
  • Institutional research (e.g., job skill requirements, research on transfer ratios, ethnicity data on students and staff. gender equity, campus climate)
  • Grant writing to secure funds for improvement of instruction

Article 22, AFA Contract Criteria

A.    Currency and Growth in One’s Field: engage in constructive activities and research in one’s field or in a related field, visit business or commercial sites.
B.    Work Place Effectiveness: enhance or develop skills, which increase effectiveness in teaching, counseling, librarianship, etc.
C.    Organizational Development: create and implement professional development workshops for new, continuing, and adjunct faculty.


How Your Flex Obligation is Calculated

Regular Faculty:
The Mandatory and Flexible hours requirement for regular faculty members has a total obligation of 24 hours, and is prorated for those faculty members on pre-retirement workload reductions.

For regular faculty members, the mandatory hour requirement is 12 hours for the year (6 hours for the Fall PDA Day, and 6 hours for the Spring PDA Day). Your Flex hours obligation is 12.0 hours for the Academic year (6 hours per semester.) Flex hours can be completed at any time during the Academic year; just follow the deadlines. With the exception of Graduation, all mandatory and flexible hours must be completed and verified by the semester deadline, unless an "Intent to Complete a Pre-approved Activity" form has been filed by the semester deadline.

Faculty members on sabbatical leave or other leave will have an adjustment made to their obligation. There is no obligation while on leave or teaching a semester abroad. If a partial leave is in place, then a partial adjustment will be made to the hours of obligation.

Adjunct Faculty (including Unit A, not including Unit B):
Adjunct faculty flex obligations are equal to the total number of hours taught in full-semester classes on the designated days each semester. Refer to the Board approved Academic Calendar. The designated days for this Academic Year are:

Fall - Monday and Friday
Spring - Thursday and Friday

Co-taught classes may generate pro-rated flex hour obligations for adjunct faculty members. Contact Staff Development if you co-teach a full-semester class to determine your obligation.

  • Your flex obligation for Fall is the total number of hours you are scheduled to teach full-semester classes scheduled on Monday and Friday.
  • Your Flex obligation for Spring is the total number of hours you teach full-semester classes scheduled on Thursday and Friday.
  • Go to your Faculty Portal or to http://www.santarosa.edu/flex to “Check Your Flex” obligation and monitor your flex account status on a regular basis.
  • Adjunct Faculty will be able to fulfill their obligation on the institutional day or through flex activities that take place during the semester in which they teach. Flex credit can be earned for pre-approved activities that take place during summer (beginning on July 1) for the fall semester or beginning during winter break for the spring semester.
  • Please note: Adjunct faculty run the risk of not being paid for flex hours completed in advance of the semester, if a change to their teaching schedule results in a change (decrease) to their flex obligation.

Contact Mary Sandberg at msandberg@santarosa.edu or 522-2602 if you have any questions or concerns regarding your Flex Program obligation.

 

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FAQ's Frequently Asked Questions

Legend:
FPDF= Faculty Professional Development Flex
SRC= Staff Development Resource Center
PDA= Professional Development Activities Mandatory Days

Regular Faculty – FAQ’s

Why am I required to do faculty development activities?

What is my contractual obligation?

If I am a contract Faculty with a reduced load percentage and I do more than my number of mandatory hours on PDA Day, what happens to the extra hour(s)?

Do I have to attend the Institutional PDA day?

Can I just work at my regularly assigned duties instead of doing Faculty Professional Development?

What is the process for doing flexible hours? Do I need to fill out forms and get approval?

When should I contact Staff Development regarding an activity needing approval?

Do I have to turn in a form BEFORE I complete an individual activity?

What happens if I change my mind later about what I planned to do?

How am I notified that my proposal has been approved?

Can I do individual activities on PDA Days?

What is considered a "day” for Faculty Professional Development?

How do I know what will "count” as a Faculty Professional Development Flex activity?

Do I have to turn in a form to get credit for a Faculty Professional Development Flex activity?

When can I do flex activities?

What hours are not eligible for flex scheduling?

What activities are considered for approval on the Menu of Activities?

How do I count credit for an activity?

How does conference attendance work with FPDF hours?

What doesn't count?

Can I receive credit for creating and presenting a Flex Workshop?

What if I have an idea for - or I want to present - a workshop or activity?

How will I know when new activities have been added so that I can sign up for them?

Can I count ahead or "bank”?

If I teach an overload am I obligated for additional PD hours?

Can I receive flex credit for taking an SRJC class?

What happens if I do not fulfill all of my contractual obligations for Faculty Professional Development in the academic year?

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Why am I required to do faculty development activities?

SRJC has identified 4 days on the Academic Calendar for professional development. These 4 days are paid working days and, as such, must be accountable to the state auditors.  Thus SRJC must require participation in Faculty Professional Development Flex (FPDF) activities and document how those 4 days are used. Please refer to the faculty contract/MOU for updated information regarding the Academic Calendar and paid working days: www.santarosa.edu/afa

What is my contractual obligation?

Your contractual obligation is equal to 4 days or 24 hours if you are Contract Faculty with 100% load.
2 mandatory days per year = 6 hours per semester
12 "flexible" hours per year
Contract Faculty with a reduced load percentage may calculate load by multiplying the 100% obligation by the reduced load percentage; for example, 50% contract = 3 mandatory hours per semester; 1.5 mandatory hours for Commencement and 6 hours flexible over the year.

If I am a contract Faculty with a reduced load percentage and I do more than my number of mandatory hours on PDA Day, what happens to the extra hour(s)?

The additional hours, over your mandatory obligation will be applied to your flexible hour obligation.

Do I have to attend the Institutional PDA day?

Yes, the Institutional PDA Day each semester is mandatory for all regular faculty. These mandatory days are set aside for institutional theme programs.

Can I just work at my regularly assigned duties instead of doing Faculty Professional Development?

Never.

What is the process for doing flexible hours? Do I need to fill out forms and get approval?

  • There is a menu of approved flex activities on the Staff Development Resource Center Website (www.santarosa.edu/src). These activities have already been approved. Check the website for details and for new activities as they become available. Periodic email notices are distributed highlighting the upcoming Flex activities.
  • All other activities, individual or group, will require that you fill out a form AT LEAST 2 weeks prior to the activity, and submit it to the SRC. The Professional Development Committee (PDC) will review it and either approve or deny the proposal.

When should I contact Staff Development regarding an activity needing approval?

The Professional Development Committee (PDC) meets twice per month on the 2nd and 4th Thursdays, during the fall and spring semesters. A sub-committee of the PDC meets weekly to review proposals. Please allow for 10 working days before a meeting in order to ensure that the proposed activity can be reviewed in time for you to count it.

Do I have to turn in a form BEFORE I complete an individual activity?

Yes, an Individual/Group Flex Proposal Form needs to be submitted two weeks prior to the date of the planned activity. Forms are available on the SRC website. Proposals will not be approved for activities that have already occurred.

What happens if I change my mind later about what I planned to do?

If you have submitted a form for approval but do not follow through with the activity, please inform the SRC. You will need to file a new form or select another activity. The new form must be submitted two weeks prior to the date of the planned activity.

How am I notified that my proposal has been approved?

The Staff Development Resource Center office will send you an electronic notification following committee review and approval.  If there are questions with your proposal you will be contacted.

Can I do individual activities on PDA Days?

No, these days are set aside for institutional theme programs.

What is considered a "day” for Faculty Professional Development?

A day is considered, but not limited to, six (6) hours. For Notice of Absence (NOA) purposes, six (6) hours is the maximum number of hours in a full day.

How do I know what will "count” as a Faculty Professional Development Flex activity?

Staff Development has an approved list of approved activities (Menu of Activities). Generally, individual activities are allowed if it addresses the necessary criteria and as long as a connection can be established to the improvement of performance in the workplace. To prevent problems or disappointment, approval for activities not clearly stated on the Menu of Activities must be requested from Staff Development BEFORE engaging in the activity.

Do I have to turn in a form to get credit for a Faculty Professional Development Flex activity?

Yes, for all activities (Approved from Menu of Activities, Individual Flex, Group Flex, mandatory days) a Flex Verification Form needs to submitted to receive credit for your hours. Currently these are the only ways we have of documenting for state accountability.

When can I do flex activities?

The "Flex” year begins July 1st. Faculty Professional Development Flex activities can be counted any time the individual faculty member is not engaged in class, student consultation (office) hours, college service or other activities specified in their job description.

FPDF activities can only take place during times when faculty are not scheduled to work. Since the AFA contract Article 32.01B says, “The work week consists of forty (40 hours. Five (5) hours are assigned for personally directed College Service (such as serving on committee) and Professional Service and Development. Thirty-five (35) of the forty (40) hours are either:

  • Instructional: Assigned to instructional activities, including teaching of classes/labs, preparation and assessment associated with those classes/labs, and the holding of student consultation (office) hours, or,
  • Allied: Scheduled for allied activities.

What hours are not eligible for flex scheduling?

The following hours are not eligible for flex scheduling:

  • Class hours
  • Office hours (Student Consultation Hours)
  • On-line office hours
  • Scheduled allied activities
  • Regularly scheduled department meetings
  • Advisory Committee meetings
Regularly scheduled district-wide committee meetings to which you have been formally appointed.

What activities are considered for approval on the Menu of Activities?

Individuals or groups (not just departmental groups) may propose workshops or activities that they believe will be professionally beneficial to SRJC Staff and Faculty as well as to the institution. The proposal will outline the activity, the goals, and the target audience. In this way, professional development will be more relevant to the needs of the staff and the college.

How do I count credit for an activity?

You receive one hour of credit for each hour of participation in an approved Faculty Professional Development Flex activity.

How does conference attendance work with FPDF hours?

You may receive FPDF credit for attending a conference if a flex proposal is submitted in advance. If the conference is on a teaching day, classroom instruction hours must be subtracted from total conference hours.

What doesn't count?

The preparation required to teach or perform the services on a day- to-day basis ---such as reading and/or grading of student papers, preparing class lectures, attending regularly scheduled department or division meetings” - are a part of an individual’s professional obligation, and DO NOT meet the purpose of Title V regulations. See AFA Contract Article 17.01 and 32.01B.

Can I receive credit for creating and presenting a Flex Workshop?

Yes. You will receive FPDF credit equal to the number of hours for the workshop for its creation. You will also receive the same amount of credit for the presentation of the workshop itself. If you present multiple workshops you will only receive preparation credit for the first presentation.

What if I have an idea for - or I want to present - a workshop or activity?

Submit a Menu of Activity Proposal Form to the Staff Development office with your suggestion.  The PDC will review for appropriateness for faculty flex credit. All ideas are WELCOME!!

How will I know when new activities have been added so that I can sign up for them?

The Staff Development Resource Center office will maintain a Menu of Activities, updated when new activities are approved.  Go to www.santarosa.edu/src. Click on Professional Development, and then select Menu of Activities. Workshop/activity information will be distributed via email as time permits.

Can I count ahead or "bank”?

No, there can be no banking from one academic year to the next, however, credit can be given during summer (after July 1) or winter break for the following semester. Please note: Adjunct faculty run the risk of not being paid for flex hours completed in advance of the semester, if a change to their teaching schedule results in a change (decrease) to their flex obligation.

If I teach an overload am I obligated for additional PD hours?

No.

Can I receive flex credit for taking an SRJC class?

You may receive credit for taking an SRJC class, but if you apply for fee reimbursement you may not receive flex credit.

What happens if I do not fulfill all of my contractual obligations for Faculty Professional Development in the academic year?

Since the Faculty Professional Development flex days are paid working days, your pay will be reduced at your contract load rate by the number of unfulfilled hours unless you file an absence form using your sick leave or personal necessity leave.  If your pay is docked (as opposed to using sick leave), this will also affect your STRS service credit; that year will be counted as less than one full year towards the total number of year required for retirement. All applicable forms for regular faculty must be received in the Staff Development Office on or before May 5 in order to avoid payroll docking at the end of the academic year.

 

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Adjunct Faculty – FAQ’s

Legend:
FPDF= Faculty Professional Development Flex
SRC= Staff Development Resource Center
PDA= Professional Development Activities Mandatory Days

Why am I required to do faculty development activities?

SRJC has identified 4 days on the Academic Calendar for professional development.  These 4 days are paid working days and, as such, must be accountable to the state auditors.  Thus SRJC must require participation in Faculty Professional Development Flex (FPDF) activities and document how those 4 days are used. Please refer to the faculty contract/MOU for updated information regarding the Academic Calendar and paid working days: www.santarosa.edu/afa

As an adjunct instructor, what is my Faculty Professional Development obligation?

Adjunct faculty will be responsible for the hours they would normally teach a semester length class, falling on designated PDA days and will be able to flex hours that fall on the mandatory day – activities to take place during the semester in which they teach. Adjunct may do a flex activity prior to their assigned semester in which they teach; those hours are for their obligation within that upcoming semester only. If their class is cancelled they will not be paid for those hours, nor can the hours be "banked" for future semesters.

What is the difference between Unit A and Unit B faculty?

Unit B is only for the Seniors Program faculty and they have their own bargaining unit. All other adjunct faculty are in Unit A. AFA (the All Faculty Association) represents all faculty, both regular and adjunct, in Unit A. CFT (the California Federation of Teachers) represents all faculty in Unit B, the Seniors Program.

For adjunct faculty instructors, are lab and lecture hours computed separately for FPDF obligation?

No. Lecture hour and lab hour obligations are computed the same: one hour of lecture = one hour of flex, one hour of lab = one hour of flex, one hour of non-credit = one hour of flex.

When can adjunct faculty complete Faculty Professional Development activities?

Because adjunct faculty are paid on a semester-to-semester basis, you must complete your Professional Development activity within the semester you are employed by the District. Fall semester activities can be completed beginning July 1; spring semester activities can be completed starting during Winter Break.

Will Non-credit Unit A instructors be paid for Faculty Professional Development Activities?

Yes.

Do I have to turn in a form to get credit for a professional development activity?

If you are choosing a scheduled workshop from the Menu of Activities or attending an already arranged group activity, signing in and submitting your verification form is sufficient. If you are creating an individual activity, a brief form (Individual/Group Flex Proposal Form) must be submitted at least two weeks prior to the activity. Currently these are the only ways we have of documenting for state accountability. Please see the SRC website for forms (www.santarosa.edu/src)

What is the process for doing flexible hours? Do I need to fill out forms and get approval?

  • There is a menu of approved flex activities on the Staff Development Resource Center Website (www.santarosa.edu/src). These activities have already been approved if appropriate. Check the website for details and for new activities as they become available.
  • All other activities, individual or group, will require that you fill out a form AT LEAST 2 weeks prior to the activity, and submit it to the SRC. The Professional Development Committee (PDC) will review it and either approve or deny the application.

When should I contact Staff Development regarding an activity needing approval?

The Professional Development Committee (PDC) meets twice per month on the 1st and 3rd Thursdays, during the fall and spring semesters. A sub-committee of the PDC meets weekly to review proposals. Please allow for 10 working days before a meeting in order to ensure that the proposed activity can be reviewed in time for you to count it.

Do I have to turn in a form BEFORE I complete an individual activity?

Yes, an Individual/Group Flex Proposal Form needs to be submitted two weeks prior to the date of the planned activity. Forms are available on the SRC website. Proposals will not be approved for activities that have already occurred.

What happens if I change my mind later about what I planned to do?

If you have submitted a form for approval but do not follow through with the activity, please inform the SRC. You will need to file a new form or select another activity.

The new form must be submitted two weeks prior to the date of the planned activity.

Who determines what constitutes a professional development activity?

The Professional Development Committee (PDC) is the body that interprets the Title V regulations as they apply to SRJC’s professional development activities. The PDC is made up of faculty appointed by the Academic Senate and AFA, classified staff and administrators. The decision to approve or deny a proposal resides exclusively with the PDC.

Can I count ahead or "bank”?

No, there can be no banking from one semester to the next, however, credit can be given during summer (after July 1) or winter break for the following semester. Please note: Adjunct faculty run the risk of not being paid for flex hours completed in advance of the semester, if a change to their teaching schedule results in a change (decrease) to their flex obligation.

What happens if I do not fulfill all of my Faculty Professional Development requirement in a semester?

Since the professional development hours are paid in advance, your pay will be docked by the number of unfulfilled hours. You must submit an absence form (NOA) prior to the appropriate deadline to use your sick leave or your personal necessity leave and in order to avoid payroll docking.

What if I have an idea for or I want to present a workshop or activity?  

You can notify the Staff Resource Center and a staff person will follow up with your suggestion or schedule you for a FPDF presentation. All ideas are WELCOME!!

Can I create individual flex activities for myself?

Yes, you may fill out the individual flex proposal form which can be found on the Staff Development Resource Center website. You must submit the form to the SRC at least 2 weeks prior to the activity, and you will be informed of the approval after the sub-committee meets to review your proposal.

May I participate in special group activities?

Of course! Departments and/or individuals may apply to have special group activities related to a specific topic or area, so you may want to check with your Department Chair to see if something will be happening in your own department or cluster. You do not need to apply for approval, but you will need to make certain that your attendance at these activities is noted on the sign-in sheet and your hours are submitted on a verification form.

 

How to Handle a Dispute:

If you wish to discuss a denied Flex activity proposal, the first point of contact is your Staff Development Coordinator. If further assistance is required, contact Kris Abrahamson , the Dean responsible for Staff Development.

 

Don't Be Docked Pay!!

Since your professional development hours are paid in advance, your pay will be docked by the number of unfulfilled hours. You must submit a Notice of Absence form (NOA) prior to the appropriate deadline in order to use your sick leave or your personal necessity leave and to avoid payroll docking. If your pay is docked (as opposed to using sick leave), this will also affect your STRS service credit; that year will be counted as less than one full year towards the total number of years required for retirement.

All applicable forms must be received in the Staff Development Office on or before December 2rd (Fall semester deadline for adjunct faculty only) or by May 5th (Spring semester deadline for all faculty) in order to avoid payroll docking. It is the responsibility of the individual faculty member to confirm receipt of all forms submitted and to confirm the accuracy and completeness of their Flex Program account balance prior to the Flex Program deadlines.

You are responsible for checking your online Flex account at www.santarosa.edu/flex. However, please don't hesitate to contact Staff Development if you have any questions regarding your obligation or the status of your account.

Your pay will be docked if you fail to fulfill your obligations as indicated above.

The following information is outdated, but is retained for historical purposes and perspectives.

Tentative Agreement: FLEX Program, 2007 – 2009
For 2007-09, AFA and the District agree to continue implementing flexible (hereafter referred to as “flex”) professional development activity hours. The Professional Development Committee will continue to review the program with AFA, the Academic Senate, and Academic Affairs so that modifications and refinements may continue for further improvement of the program.

Regular Faculty Obligation (includes full time temporary contract faculty)
Regular faculty will be responsible for a total of 24 hours per academic year. Twelve (12) hours of that responsibility will be fulfilled on the two designated mandatory institutional days; the additional twelve (12) hours may occur at any time during the academic year as outlined below:

•  Hours that fall on the mandatory day are not flexible, nor can they be “made up.” Regular Faculty members who miss the mandatory day may file an absence form with Human Resources either for sickness or personal necessity, if appropriate, during the semester in which that mandatory institutional day occurred. Failure to do so will result in their pay being docked from the May 31 paycheck.

•  For regular faculty less than 100% contract, the mandatory obligation will equate to their percentage, i.e. 60% = 3.6 mandatory hours each semester. Hours accrued on the mandatory institutional day beyond their obligation will be considered flexible hours. Hours calculated on academic year, flexible hours can occur any time during the year. (Program Year is July 1 – May 1). Note: Regular faculty are not required to perform Flex activities for their overload assignments.

• If a regular faculty member does not complete the 24 hours of professional development activities before May 1, s/he will risk losing pay which will affect STRS credit for that year. The benefit of flex activities means that there should be no need for “make-up” activities. For that reason, faculty who do not meet the 24 hours of obligation may use sick leave or personal necessity leave when appropriate to fulfill their obligation and to avoid payroll docking.

Adjunct Faculty Obligation
Adjunct faculty will be responsible for the hours they would normally teach a semester length class, except for DHR hours, that fall on official PDA days. Adjunct faculty receive payment for these hours as calculated by Payroll and therefore have an obligation under state Education Code to perform professional development activities.

Each semester, Adjunct Flex obligation is determined by the days of the week of the teaching schedule (days and hours teaching a semester-length Credit class, or any Non-Credit class, or any CDCP class in that semester), driven by the scheduled PDA days on the Academic Calendar. For example, for Fall 2007, since the PDA days on the Instructional Calendar are a Wednesday and a Friday, then the adjunct faculty member obligation is equal to the total hours teaching a semester-length class on those days of the week.

•  Adjunct faculty who do not fulfill their obligation may file an absence form either for sickness or personal necessity when appropriate for mandated institutional days if those are the activities they have designated as meeting their flex obligation.

•  Hours are calculated on a semester basis and not on an annual basis because adjunct faculty members are employed semester by semester. Fall semester hours must be completed by December 1st. Spring semester hours must be completed by May 1st.

•  Adjunct Faculty will be able to flex all of their hours of obligation, but are welcome to attend the mandated institutional days if they so choose. These hours can be applied to their flex obligation.

Flex Activity Procedures
• Activities used for fulfilling the flex obligation must occur between July 1, and May 1 of any year. Regular faculty members may apply for and receive approval for a flex activity that takes place between May 1 and June 30. The flex period will extend beyond the usual 177 contractual days, but all activities must be completed no later than June 30, so that the District can report the hours to the Chancellor’s Office by the annual deadline. The purpose of extending the period of time past the end of the semester is to avoid the concept of “make-ups.” Faculty members who do not complete their obligations may use sick leave or personal necessity leave when appropriate to fulfill their contractual obligation for mandated institutional days. Failure to complete the obligated paid hours will result in payroll docking.

•  Flex can be fulfilled only through appropriate activities jointly pre-approved by the Professional Development Committee/Flex Sub-committee per the agreed-upon criteria.

•  Flex fulfillment will be tracked by the Staff Development Office, with the assistance of the Deans as necessary. An automated flex program is available to assist in this process.

Please refer to the AFA website at http://www.santarosa.edu/afa/tentative_agreement.shtml
for the original Tentative Agreement or for more information.

 

Memorandum of Understanding:
PDA/FLEX Program, 2007 – 2008

For 2007-08, AFA and the District agree to continue implementing flexible (hereafter referred to as “flex”) professional development activity hours. The Professional Development Committee will continue to review the program with AFA, the Academic Senate, and Academic Affairs so that modifications and refinements may continue for further improvement of the program.

Regular Faculty Obligation (includes full time temporary contract faculty)

Regular faculty will be responsible for a total of 24 hours per academic year. Twelve (12) hours of that responsibility will be fulfilled on the two designated mandatory institutional days which will be Friday, August 17, 2007 and Tuesday, February 19, 2008; the additional twelve (12) hours will occur at any time during the academic year as outlined below:

  • Hours that fall on the mandatory day are not flexible, nor can they be “made up.” Regular Faculty members who miss the mandatory day must file an absence form with Human Resources either for sickness or personal necessity during the semester in which that mandatory institutional day occurred.  Failure to do so will result in their pay being docked from the May 31, 2008 paycheck.
  • For regular faculty less than 100% contract, the mandatory obligation will equate to their percentage, i.e. 60% = 3.6 mandatory hours each semester.  Hours accrued on the mandatory institutional day beyond their obligation will be considered flexible hours.  Hours calculated on academic year, flexible hours can occur any time during the year.
    (Program Year is July 1, 2007 – May 1, 2008)

If a regular faculty member does not complete the 24 hours of professional development activities before May 1, 2008 s/he will risk losing pay which will affect STRS credit for that year. The benefit of flex activities means that there should be no need for “make-up” activities. For that reason, faculty who do not meet the 24 hours of obligation may be required to use sick leave or personal necessity leave to fulfill their obligation and to avoid payroll docking.

Adjunct Faculty Obligation
Adjunct faculty will be responsible for the hours they would normally teach a semester length class that falls on Fridays and Wednesdays in the Fall 2007 semester and Mondays and Tuesdays Spring 2008 semester.  Adjunct faculty receives payment for these hours as calculated by Payroll and therefore have an obligation under state Education Code to perform professional development activities. 

Each semester, Adjunct Flex obligation is determined by the days of the week of the teaching schedule (days and hours teaching a semester-length class in that semester), driven by the scheduled PDA days on the Academic Calendar (Friday August 17, 2007 and Wednesday, November 21, 2007 in the Fall 2007 semester, and Tuesday, February 19, 2008 and Monday, March 24, 2008 in the Spring 2008 semester). For example, for Fall 2007, since the PDA days on the Instructional Calendar are a Wednesday (August 17) and a Friday (November 21), then the adjunct faculty member obligation is equal to the total hours teaching a semester-length class on those days of the week.

  • Adjunct faculty who do not fulfill their obligation may file an absence form either for sickness or personal necessity for mandated institutional days if those are the activities they have designated as meeting their flex obligation.
  • Hours are calculated on a semester basis and not on an annual basis because adjunct faculty members are employed semester by semester.  Fall semester hours must be completed by December 1st.  Spring semester hours must be completed by May 1st.
  • Adjunct Faculty will be able to flex all of their hours of obligation, but are welcome to attend the mandated institutional days if they so choose. These hours can be applied to their flex obligation.
  • Non-Credit Unit A members will also have a flex obligation, depending upon scheduled classes.  They will be able to flex all of their hours of obligation.

Flex Activity Procedures

  • Activities used for fulfilling the flex obligation must occur between July 1, 2007 and May 1, 2008.  Regular faculty members may apply for and receive approval for a flex activity that takes place between May 1 and June 30, 2008.  The flex period will extend beyond the usual 177 contractual days, but all activities must be completed no later than June 30, 2008 so that the District can report the hours to the Chancellor’s Office by the annual deadline. The purpose of extending the period of time past the end of the semester is to avoid the concept of “make-ups.” Faculty members who do not complete their obligations will be required to use sick leave or personal necessity leave to fulfill their contractual obligation for mandated institutional days. Failure to complete the obligated paid hours will result in payroll docking.
  • Flex can be fulfilled only through appropriate activities jointly pre-approved by the Professional Development Committee/Flex Sub-committee per the agreed-upon criteria.
  • Flex fulfillment will be tracked by the Staff Development Office, with the assistance of the Deans as necessary. An automated flex program is available to assist in this process.

July 2007
Janet McCulloch, President, All Faculty Association
Mary Kay Rudolph , District Representative

Click here to see the initial MOUs for the Flex Pilot Program for 2005-06 and 2006-07.
Click here to see the Flex Pilot Program Clarification Statement, 2006.

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