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Staff Development Guidelines for Accessbility Accomodations
Effective Communication with Employees with Disabilities

Until such time that Human Resources and Disabilities Resources write a broader policy, Staff Development will follow these guidelines for employees needing reasonable accommodation for staff development activities.  Please refer questions or concerns to Kris Abrahamson, Dean for Liberal Arts and Sciences.

Access to Services

  • The Staff Development Department will strive to provide equal access to information and training required for success on the job for employees with disabilities as to employees without disabilities.

  • If you are an employee who needs an auxiliary aid or service, you should request the type of aid or service that you need. You may specify which type of aid or service you prefer, and the District will give primary consideration to your preference.

  • The type of aid or service provided depends upon the length and complexity of the communication as well as the format.

  • Karen Furukawa, Vice President of Human Resources, provides an intake interview with employees with disabilities.  With appropriate medical documentation, Ms. Furukawa creates a plan with employees to provide reasonable accommodation suitable to your needs.

  • Once Staff Development is aware of the need for reasonable accommodation, we can arrange aids and services. If you think that you have a disability and you have not yet met with someone from Human Resources, you should contact them.

Providing Effective Communication

  • For brief or simple face-to-face exchanges, very basic aids may be appropriate, such as exchanging written notes or using a computer to display text.
  • More advanced aids and services may be necessary for staff development trainings and workshops.
  • Whenever possible, you should plan ahead and let staff development know your needs.

For routine requests, Staff Development will contact the person/department providing the necessary service and make arrangements.  For less routine requests or where there is uncertainty about what kind of accommodation to provide, Staff Development will work with Human Resources to provide an appropriate accommodation.

Inventory of Possible Aides and Services

Assistive aids and services for employees with hearing impairments might include, but are not limited to:

  • Written notes for simple exchanges of information, provided by District staff;
  • Qualified interpreters (sign language, oral, and cued speech), provided with advance requests from the Disability Resources Department (DRD) with reasonable advance notice. The District provides the funds for this.  (Note: a “qualified” interpreter must be able to convey communications effectively, accurately, and impartially, and use any necessary specialized vocabulary);
  • Note takers, provided by individuals or departments with advance request;
  • Oral information captured in written text, provided by individuals or departments upon advance request;
  • Telephone handset amplifiers, provided by Information Technology Department, telecommunications;
  • Text telephones or computer equipment with TTY (teletypewriters), provided by the Information Technology Department, telecommunications;
  • Assistive listening systems, provided by Disabilities Resources Department;
  • Open or closed captioning of DVDs and videos, provided by Media Services;
  • Closed captioning decoders, built in to most District DVD and video tape players;
  • Email communication in written text, provided on most District computers;
  • Computer-aided real-time transcription (CART) that translate spoken words into written text, provided by DRD;
  • Text messaging, using a computer to send a message to a texting device, available upon request;
  • Instant messaging and computer to computer pop-up message, used primarily for emergency notification; and
  • Qualified readers, to read written text out loud. Check with DRD.

Assistive Aids and Services for employees with visual impairments might include, but are not limited to:

  • Assistance filling out forms, provided by District staff upon request;
  • Taped texts, such as audio recording of written text, available from Media Services with advance notice;
  • Audio description of visual activity in DVDs or videos, upon advance request;
  • Transcribing of written text in Braille, available from DRD;
  • Large print materials, provided for written materials with advance request or after the fact, available from most computers;
  • Screen readers that read digital text out loud, provided by DRD;
  • Electronic transmission of documents to be used with screen readers, upon advance request, available from most computers.

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