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Section 5 : Finance

Policy Manual Section 0: Bylaws of the Board of Trustees Section 1: Philosophy, Mission, and Goals Section 2: District Governance Section 3: Academic Program Section 4: Human Resources Section 5: Finance Section 6: Facilities Planning Section 7: Community Relations Section 8: Student Services

SONOMA COUNTY JUNIOR COLLEGE
DISTRICT POLICY MANUAL

TABLE OF CONTENTS
FINANCE
UPDATED 10-19-12
 DATE OF ADOPTION
OR LAST REVIEW
5.0    FINANCE
 5.1Role of Board: Financial 01-13-09
 5.2Superintendent/President's Budget Activities 01-13-09
 5.3Budget Development and Administration1-10-12
  5.3.1Preliminary Estimates1-10-12
  5.3.2Public Review and Adoption of Final Budget1-10-12
  5.3.3 Adoption of Final Budget (Deleted) 5-08-01
  5.3.4Transfer of Funds1-10-12
  5.3.4PTransfer of Funds3-11-08
  5.3.5Fiscal Control1-10-12
   5.3.5aPUse and Control of Signature Stamps3-11-08
   5.3.5bPWrite Off of Accounts Receivable1-10-12
 5.4Student Fees1-10-12
 5.4PStudent Fees1-10-12
  5.4.1Other Fees3-11-08
  5.4.1POther Fees3-11-08
 5.5Sale and Disposal of Surplus Property 01-13-09
 5.5PSale and Disposal of Surplus Property 01-13-09
 5.6Gifts, Bequests and Devises 01-13-09
 5.6PGifts, Bequests and Devises 01-13-09
 5.7Investment Policy 01-13-09
 5.8Purchasing 01-13-09
 5.8PPurchasing 01-13-09
  5.8.1Soliciting Prices (Bids and Quotations) 02-10-09
  5.8.1PSole and Single Source Purchases: Obtaining Equipment On a Trial Basis; Filing Pre-Award Bid Protests3-11-08
  5.8.2Contracts 03-10-09
  5.8.2PContracts 01-13-09
  5.8.3Paying For Goods and Services 03-10-09
  5.8.3PReimbursement for Miscellaneous Expenses and Ratification of Unauthorized Commitments 03-10-09
  5.8.4Travel Reimbursement 03-11-08
  5.8.4PTravel Reimbursement 03-10-09
  5.8.5Independent Contractors/Consultants 03-11-08
  5.8.5PIndependent Contractors/Consultants 03-11-08
  5.8.6Honorariums 01-13-09
    5.8.7 Meal Reimbursement, Entertainment Expenses, Community Activities Reimbursement 03-11-08
    5.8.8 Procurement Credit Cards 09-08-09
   5.8.8P Procurement Credit Cards Use and Control 09-08-09
    5.8.8 Procurement Credit Cards 09-08-09
   5.8.9 Environmentally Preferable Purchasing Policy (Interim) 02-08-11
 5.9Accounting System 1-10-12
  5.9.1General Fund 1-10-12
  5.9.2Capital Projects Fund 1-10-12
  5.9.3Funds 1-10-12
  5.9.3PBank Accounts 1-10-12
  5.9.4Encumbering 1-10-12
  5.9.5Classification of Expenditures 1-10-12
   5.9.5aCapital Assets 1-10-12
  5.9.6Periodic Financial Reports 1-10-12
  5.9.7Annual Audits 1-10-12
  5.9.7PAnnual Audits 1-10-12
   5.9.7aInternal Audits 1-10-12
  5.9.8Student Organization Account 1-10-12
  5.9.9Reimbursements for Personal Use 1-10-12
 5.10Food Service Management 01-13-09
 5.11Care of District Records 03-11-08
 5.12Fiscal Review of Auxiliary Operations 1-10-12
 5.13American Express and Travel-Related Expenses 1-10-12
 5.13PAmerican Express and Travel-Related Expenses 03-11-08
 5.14Disaster Preparedness 03-11-08
 5.15Enrollment Fee Reimbursement Program 03-11-08