COMPUTER AND COMMUNICATIONS TECHNOLOGY USE
BOARD REVIEW: NOVEMBER 8, 1994
NOTE: All staff, faculty and students must read and abide by the following procedures in order to
have a Linux account created.
INSTRUCTIONAL COMPUTING PROCEDURES
Santa Rosa Junior College (SRJC) owns and operates a variety of instructional
computing systems which are provided for the use of Santa Rosa Junior College
students, faculty, and staff in support of the educational programs of the
college and are to be used for such related activities only. Commercial uses
are specifically excluded. All students, faculty and staff are
responsible for seeing that these computing facilities are used in an
effective, efficient, ethical, and lawful manner. This document defines
acceptable use of these instructional computing systems. Unacceptable use is
prohibited, and is grounds for loss of computing privileges, as well as
prosecution under Federal, State, and local law.
- AUDIENCE and AGREEMENT
All users of SRJC instructional computing systems must comply with the
policies outlined in this document, as well as any additional guidelines
established by the administrators of each system. Such guidelines will be
reviewed by the chair/supervisor and, if necessary, the component
administrator, and may become subject to Board approval as a District policy
or procedure. BY USING ANY OF THESE SYSTEMS, USERS AGREE THAT THEY WILL
COMPLY WITH THESE POLICIES.
SRJC reserves all rights, including termination of service without notice, to
the instructional computing resources which it owns and operates. These
procedures shall not be construed as a waiver of any rights of SRJC, nor shall
they conflict with applicable acts of Law.
Users of these systems have rights that may be protected by Federal, State, and
local law. Statements required by some acts of law can be found in Section 6 of
this document: "Disclaimers."
Access and privileges on SRJC instructional computing systems are assigned and
managed by the administrators of specific individual systems. Eligible
individuals may become authorized users of a system and be granted appropriate
access and privileges by following the approval steps prescribed for that
Users may not, under any circumstances, transfer or confer these privileges to
other individuals. Any account assigned to an individual shall not be used by
others without explicit permission from the systems administrator. The
authorized user is responsible for the proper use of the system, including any
Users are responsible for maintaining the following:
- An environment in which resources are shared equitably between users;
The system administrator of each system sets minimum guidelines within which
users must conduct their activities.
- An environment conducive to learning;
A user who harasses, or makes defamatory or derogatory remarks, shall bear full
responsibility for his or her actions. Further, by using this system, users
agree that individuals who transmit such remarks shall bear sole responsibility
for their actions. Users agree that SRJC's role in managing this system is
only as an information carrier, and that they will never consider transmission
through this system as an endorsement of said transmission by SRJC.
Many of the SRJC instructional computing systems provide access to outside
networks both public and private which furnish electronic mail, information
services, bulletin boards, conferences, etc. Users are advised that SRJC does
not assume responsibility for the contents of any of these outside networks.
The user agrees to comply with the acceptable use guidelines for whichever
outside networks or services they may access through SRJC systems.
Further, the user agrees to follow proper etiquette on outside networks.
Documents regarding etiquette are available through the SRJC campus-wide
information system and through specific individual networks.
The user agrees never to attempt to transmit, or cause to be transmitted, any
message in which the origination is deliberately misleading (except for those
outside services which may conceal identities as part of the service).
The user agrees that, in the unlikely event that someone does transmit,
or cause to be transmitted, a message that is inconsistent with an environment
conducive to learning or with a misleading origination, the person who
performed the transmission will be solely accountable for the message, not
SRJC, which is acting solely as the information carrier.
- An environment free of illegal or malicious acts;
The user agrees never to use a system to perform an illegal or malicious act.
Any attempt to increase the level of access to which (s)he is authorized, or
any attempt to deprive other authorized users of resources or access to any
SRJC computer system shall be regarded as malicious, and may be treated as an
- A secure environment;
Knowledge of passwords or of loopholes in computer security systems shall not
be used to damage computing resources, obtain extra resources, take resources
from another user, gain unauthorized access to resources or otherwise make use
of computing resources for which proper authorization has not been given.
Users are responsible for proper password maintenance, including periodic
changes and safeguarding the password.
Users are responsible for backup of their own data.
The following statements regarding this system are mandated, or may soon be
mandated, by federal and state law. In some cases, local procedures are also
- Electronic Mail
While reasonable attempts have been made to ensure the privacy of user's
electronic mail, this is no guarantee that electronic mail is private. The
instructional computing systems and/or networks to which they are connected are
not necessarily secure.
System administrators will respect user's privacy to the extent possible, and
will not examine mail except in the following circumstances:
Investigating an apparent violation of these procedures;
Disc capacities are exceeded, and user's mail storage is a
Performing any necessary maintenance of the mail system;
Forwarding a misdelivered message;
Closing an account which contains unread mail;
In the first four circumstances, users affected will be notified that mail was
examined by a system administrator.
- Other forms of data
Programs and files are confidential unless they have been made available
explicitly to other authorized individuals. SRJC reserves the right to access
all information stored on district computers. File owners will be notified, in
advance, if such notice is practical. When performing maintenance, every
effort will be made to insure the privacy of user's files. However, if
violations are discovered, they will be reported immediately to the appropriate
All users have the right to be free from any conduct
connected with the use of SRJC computing systems which discriminates against
any person on the basis of race, color, national origin, sex, or
Discriminatory conduct includes, but is not limited to, written or graphic
conduct that satisfies both the following conditions: (1) harass, denigrates
or shows hostility or aversion toward an individual or group based on that
person's gender, race, color, national origin or disability, and (2) has the
purpose or effect of creating a hostile, intimidating, or offensive educational
environment. "Harassing conduct" and "hostile educational environment" are
"Harassing conduct" includes, but is not limited to, the following: epithets,
slurs, negative stereotyping, or threatening, intimidating, or hostile acts,
that relate to race, color, national origin, gender, or disability. This
includes acts that purport to be "jokes" or "pranks," but that are hostile or
A "hostile educational environment" is established when harassing conduct is
sufficiently severe, pervasive or persistent so as to interfere with or limit
the ability of an individual to participate in or benefit from the SRJC
Any user who believes he or she has been subject to discrimination on the basis
of race, color, national origin, gender, or disability may inform the system
administrator or the SRJC District Compliance Officer. Upon receiving any such
complaint, SRJC shall process the complaint in accordance with the SRJC
"Discrimination and Grievance" Procedures.
Computer software protected by copyright shall not be copied from, into, or by
means of SRJC computing facilities, except as permitted by law or by the
contract with the owner of the copyright. The number of copies and
distribution of copies may not be done in such a way that the number of
simultaneous users exceeds the number of original copies purchased.
Any user's privileges may be suspended immediately upon the discovery of a
possible violation of these policies. Such suspected violations will be
confidentially reported to the appropriate college official(s).
Violations of these policies will be dealt with in the same manner as
violations of other college policies and may result in disciplinary review. In
such a review, the full range of disciplinary sanctions is available including
the loss of computer use privileges, dismissal from the college, and legal
action. Violations of the procedures above may constitute a criminal offense.
Any user who files a complaint or otherwise protests against discrimination has
the right to be free from any retaliatory action because of the complaint or
protest. Any user who protests against discriminatory conduct and who is
subsequently subject to retaliatory action because of the protests may file an
additional or amended complaint with the system administrator or the SRJC
District Compliance Officer.
- ADDITIONAL GUIDELINES
System administrators may develop additional more detailed guidelines, as
needed, for any of the SRJC instructional computing systems. These guidelines
will cover such issues as allowable connect time and disk space, handling of
unretrievable mail, responsibility for account approval and other items related
to administering the system.