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Video Conferencing Information

Santa Rosa Junior College provides video conferencing services to the campus and the community. Video Conferencing provides two-way interactive visual and audio communications. SRJC has video conferencing systems located in Santa Rosa and Petaluma both systems are capable of communications with remote sites throughout the world. SRJC Staff and Faculty College Functions Video Conferencing

There is no fee to SRJC staff and faculty for College functions between the Santa Rosa and Petaluma Campus or other off campus locations during Media Services business hours

Outside Media Services business hours:

STNC Production Technician hourly rate applies - $16.58 hr with 2 hours minimum.

All uses of the video conferencing systems (both college functions and public use) that result in a direct charge back of connection fees including related telecommunications taxes. These are typically ISDN calls. Public Use Video Conference Fees For Non-Profits & Commercial Or Religious Organizations for religious services

STEP ONE: Please fill out a Facility Use Application form Permits can be issues with a one-day turn around for video conferences.

Please return the Facility Use Application to Facilities Operations GU.District.Facilities.Use $35.00 Non-refundable fee Processing Fee is due when the application is submitted. Please direct Billing Question To GU.District.Facilities.Use Facility Operations 1501 Mendocino Ave Santa Rosa, CA 95401 Contact #: 707-527-4231 Fax #: (707) 524-1668

SRJC can not confirm scheduling before this form is filled out but a room can be placed on hold while the permit is generated:

FEES

Processing Fee $35 + Video Conference Fee (Per Hr) + Room Fee (Per Hr)

GROUP A: Non-profit and public agencies when event is free and open to the public

GROUP B: Non-profit and public agencies when admission fees or Facility

GROUP C: Commercial, or Religious organizations for religious services

Video Conference Charges

 

Processing Fee
Non-refundable.

Video Conference Fee
Equipment & personnel)

Room rental charges

Group A
(Non-profit organization not charging admission)
403 c IRS certificate

$35

$72 Per Hour Rate

See Per Hour Rate
Below

Group B
(Non-profit organization charging admission)
403 c IRS certificate

$35

$72 Per Hour Rate

See Per Hour Rate
Below

Group C
(Business or commercial
organizations)

$35

$210 Per Hour Rate

See Per Hour Rate
Below

Please Note: There is a 1-hour minimum after the first hour you are billed in 15min Increment.

Room Rental Charges -Santa Rosa Campus

 

Small Room
1-10 people

Doyle library 4245
Media Enhanced Room
37 /44 People

Doyle library 4246
Media Enhanced Room
54/66 People

Group A
(Non-profit organization not charging admission)
403 c IRS certificate

$8 Per Hour Rate

$17 Per Hour Rate

$34 Per Hour Rate

Group B
(Non-profit organization charging admission)
403 c IRS certificate

$16 Per Hour Rate

$34 Per Hour Rate

$68 Per Hour Rate

Group C
(Business or commercial
organizations)

$32 Per Hour Rate

$68 Per Hour Rate

$136 Per Hour Rate

Technical & Site Specific Information: Both Santa Rosa and Petaluma locations use Cisco MXP and C series video conferencing systems which can connect via, IP H.323 or ISDN {max rate of 384K ; 6B channels}

Frank P. Doyle Library Video Conference Room Details

Large Doyle Library Media Enhanced rooms : 4245 & 4246

• 4 cameras; Technician in Control Room switching cameras during Video Conference

• Room has a projection system that is interfaced to the conferencing unit output. 3 projectors in room + 2 confidence monitors

• Computer, DVD/VHS, document camera & Laptop input available If you have a Mac please bring in a VGA adapter.

• Phone line connected to room speaker system

• Mics throughout room to capture audience participation

• Optional video taping (SD Mini DV tape) Client is responsible for talent release @$10/hour

• Multiple video conference site connection

• Food and drinks are allowed in this room.

Small Doyle Library rooms: Doyle Library Room 4243 or 4248 - Seats 10 people Doyle Library Room 4249 - seats 5 people

• 37 inch Screen

• 1 camera rooms

• DVD/VHS, Computer, & Document Camera or Laptop input available If you have a Mac please bring in a VGA adapter.

• Multiple site connection available with extra charge multiple unit times hourly rate

• Food and drinks are allowed in these rooms

Santa Rosa video conferencing rooms are located in the Media Services Department on the fist floor of the Frank P. Doyle

STEP TWO: Call for room availability, additional technical information, & nonprofit rates contact:

Primary Contact- Angelica Tercero (707) 521-6091 atercero@santarosa.edu

Media Service Front Desk (707) 527-4261

Media Services Technical Support Hotline (707) 527- 4771 guser224@santarosa.edu

STEP THREE: Connection Test Please provide technician contact information & Far End IP address and so SRJC Media Service may schedule a connection test prior to your meeting.

SRJC will conduct a quick connection test (15 min or less) to make sure there will not be any connection issues the day of the event • If connection issues are detected and diagnoses is needed there will be an additional charge over 15min billed at video conference fee price (equipment & personnel)

On the day of the event we hook up the videoconference units 15min prior to meeting start time and check audio levels.

Driving Directions, Map, & Parking Driving Directions:

Map of Santa Rosa Junior College Campus:

Short Term/Visitor Parking: Leave plenty of time to find a parking space ,Daily permits, valid for the calendar day they were purchased, may be obtained for $4.00 from permit machines located in all lots (the machines accept quarters, one dollar bills, & five dollar bills. Metered spaces are valid only when money has been deposited and time is showing. The fee for parking in a metered space is $1 per hour with a 1-hour maximum. Parking permits are not valid in metered spaces. If permit machines or parking meters are not working, report machine number and location to District Police at 527-1000.