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Classified Employment Opportunities

ADMINISTRATIVE ASSISTANT III
Child Development and Teacher Education

Supplemental Questionnaire

Download Classified Employment Application


PRIORITY FILING DEADLINE

Thursday, July 24, 2014
(initial screening date - open until filled)

GENERAL DESCRIPTION

The Child Development and Teacher Education Department at Santa Rosa Junior College is seeking a qualified individual with demonstrated clerical and customer service skills to join an outstanding team of faculty and staff to provide high quality services to our district, our community, and most importantly to our students. Under general supervision, perform administrative duties requiring initiative, independence, and confidentiality in all areas of office management, fiscal management, customer relations or other specialized services; may serve as the lead worker for other classified staff within the department(s) or area(s); supervise and organize the work of student employees and short term, non-continuing personnel; and perform related work as required. This is a regular, full-time, 12 months per year Classified position. Generally the work schedule will be between 8:00 a.m. to 5:00 p.m., Monday through Friday. Appointments are contingent upon funding and Board approval.

DEPARTMENT DESCRIPTION

The Child Development and Teacher Education Department at Santa Rosa Junior College has an outstanding reputation as one of the most innovative early childhood programs in California. Our department consists of 5 full-time and 18 adjunct faculty, 20 classified staff, 2 administrators and approximately 20 student workers. The SRJC Childrens Center is of the highest quality and used as a practicum site for students in our program. Presently 100 children are enrolled, almost all of whom are low income student families. Children are aged from 6 months to 5 years old. The staff and children enrolled are ethnically diverse and children with disabilities are also enrolled.

QUALIFICATIONS

Required Abilities and Knowledge: Requires the ability to perform difficult, complex and specialized administrative work with accuracy and speed; type or keyboard with accuracy and efficiency from clear copy or handwritten notes; take and transcribe minutes/memos with speed and accuracy; analyze situations accurately and take appropriate action; identify problems and recommend solutions; compose correspondence and accurate reports with minimum guidance and direction; communicate effectively in English; follow and give oral and written directions; perform mathematical calculations with accuracy; develop and maintain statistical records; work independently with a minimum of supervision; interpret, apply and initiate District policies and procedures; maintain cooperative working relationships; interact with the public in a helpful, courteous and friendly manner; demonstrate sensitivity to, and respect for, a diverse population.

Preferred:

  • Type or keyboard at a minimum of 60 words per minute

Knowledge of modern office methods and practices including filing, proofreading, formatting, report writing, advanced bookkeeping and fiscal management; proper English usage, spelling, vocabulary, and grammar; current office equipment, technology and standard computer software such as Microsoft Excel, Outlook, PowerPoint, Word, Adobe InDesign and Dreamweaver and internet navigation and web site maintenance programs; tasks associated with planning of programs, events and projects; proper reception and telephone etiquette.

Required Education/Experience:

An Associate's degree AND a minimum of three years of full-time (or part-time equivalent) increasingly responsible administrative support, or office management experience; OR the equivalent.

Preferred Education:

  • Completion of an administrative assistant certificate (or equivalent coursework)

If you do not possess the minimum qualifications exactly as stated above, you must file for equivalency. If claiming equivalency, applicants are responsible for documenting all course work, degree programs and related professional experience at time of application.

SCOPE

The Administrative Assistant III classification coordinates campus, departmental or area administrative tasks of a highly complex nature; provides administrative and clerical support to assigned supervisor(s); initiates and recommends changes in procedures as required; provides technical assistance to others; and coordinates complex projects. Typically, this classification will support a relatively large and complex area(s)/department(s).

DISTINGUISHING CHARACTERISTICS

The Administrative Assistant III is distinguished from the Administrative Assistant II in performing administrative/clerical support duties for a large complex area/department or multiple programs or departments. This classification substantially contributes to the budget development process and may monitor several budgets. Also, employees may be responsible for the coordination of a large office and are expected to have advanced knowledge of District policies, procedures and programs. They are expected to be able to resolve complex problems and make independent decisions. The technology skills expected in this classification include advanced abilities in standard software applications and may require incumbents to learn or possess the ability to design an area web site. This classification is expected to have a District perspective.

EXAMPLES OF DUTIES

Assists students, staff and the public and refers to appropriate area/department if needed; coordinates complex administrative tasks within assigned department or area; initiates changes in procedures and trains others; interprets and explains District policies and procedures; composes and keyboards reports, correspondence, memos, forms, agendas, faculty evaluations, meeting minutes, directories, and tables; proofreads documents for accuracy, completeness, and conformity to established formats; creates complex original draft correspondence; designs and creates brochures, forms, flyers and other marketing and information materials; trains faculty in preparation of curriculum outlines; coordinates submission of curriculum documents according to Title V and District guidelines; coordinates activities for a variety of programs, meetings, conferences and District-wide events or projects; attends meetings, takes notes and prepares minutes; compiles, maintains and assists in developing budgets; maintains detailed spreadsheets and databases of department(s) or area(s) expenditures; monitors multiple program/activity budgets; prepares purchase requisitions and budget transfers electronically; provides budget assistance, such as account coding information, to faculty and staff; develops and maintains complex spreadsheets and databases; maintains various statistical records for department(s) or area(s); maintains complex general and confidential files; designs, develops, modifies and updates a website; coordinates with appropriate areas/departments to implement a web site; initiates and tracks faculty schedule changes; troubleshoots and resolves scheduling problems; monitors enrollments and faculty loads; provides specialized administrative support for assigned area(s)/department(s); works closely with students, staff, faculty and the public to implement goals and objectives of assigned department(s) or areas; resolves conflicts and ensures efficient operation of department or area assigned; may supervise and organize the work of student employees and short-term, non-continuing employees; may serve as lead worker to other classified staff in the area.

APPLICATION PROCEDURES

In order to be given priority consideration for this position, applicants must submit AN ORIGINAL PLUS ONE COPY OF EACH of the following documents by the priority filing deadline:

  1. A completed Santa Rosa Junior College Classified Application Form, Personal Data Form and Applicant Notification Form. Voluntary Data Form is optional.
    • If applicable, completed Equivalency Form and supporting documents.
  2. A statement describing your demonstrated experience in understanding and being sensitive to the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college students, faculty and staff.
  3. A cover letter explaining your interest in the position, including how you meet the requirements and are qualified to perform the duties as listed in the Examples of Duties section of this announcement.
  4. Current Resume.
  5. Copies of transcripts of all college level course work; unofficial copies acceptable (both sides), but official transcripts must be submitted prior to hiring. If transcripts are from an institution outside of the U.S., applicants must provide a formal evaluation of their foreign degree(s) at the time of application. Contact the Human Resources Department for more information.
  6. Completed Supplemental Questionnaire.

PLEASE SUBMIT ONLY MATERIALS REQUESTED.
(In loose-leaf form - no folders or binding please.)

COMPENSATION AND BENEFITS

  • Salary Range: $3,956 - $4,812 per month 2013/14 Classified Salary Schedule); maximum initial placement at $4,364 (placement within this range based on experience as documented in application materials).

  • Fringe benefits: The District offers a competitive health & benefits package for employees and eligible dependents (benefits premiums are pro-rated for part-time employees).

  • Leave/Holiday time: Full-time classified members earn 8 hours of sick leave and start off accruing 6.67 hours of vacation for each month worked (accrual rate increases after third year of employment and rates are pro-rated for part-time employees). Employees are also compensated for holidays recognized by the District (14 holidays/year, pro-rated for part-time employees).

Classified employees are required to become a dues paying member of the Service Employees International Union (SEIU), or pay a service fee.


MORE ABOUT SRJC


Application Materials & Procedures

To download job announcements and application materials, please go to http://www.santarosa.edu/hr/job-openings/job-openings.php or contact us to be mailed the materials to apply :

Human Resources Department

Santa Rosa Junior College

PHYSICAL ADDRESS: 1988 Armory Drive

MAILING ADDRESS: 1501 Mendocino Avenue

Santa Rosa, CA 95401

PHONE (707) 527-4954

FAX (707) 527-4967

EMAIL bhodenfield@santarosa.edu


The office is located in the Button Building on the college campus and is open from 8:00 a.m. to 5:00 p.m., Monday through Friday.

All documents included in your application file become the property of the college and will not be returned. Your file for this opening will not be considered for future openings. New documents must be submitted for each opening.

It is the candidate's responsibility to be sure that ALL required materials are in the Human Resources Department by 5:00 p.m. on the priority filing deadline to be given priority consideration. Applications received after the priority filing deadline will be considered only if the initial priority screening is unsuccessful.

Following the priority filing deadline, applications which are complete for screening will be forwarded to a screening committee for review. Approximately 15 to 20 days later, we will notify you whether or not you have been chosen for interview. Those applicants most suitably qualified for the position will be invited to appear for oral interviews before a Screening Committee. The Screening Committee may include representatives from the Faculty, the Administration, the Classified Staff, the Student Body, and the Board of Trustees.

Although Santa Rosa Junior College does not reimburse candidates for expenses related to the first interview, candidates traveling from out of the area for administrative or full-time faculty positions who are selected as finalists will be offered a travel stipend for their administrative interview(s).

If you are in need of special services or facilities due to a disability in order to apply or interview for this opening, please call the Human Resources Department.

CONDITIONS OF EMPLOYMENT (Prior to beginning employment):

  1. In accordance with Federal Law all employees must provide proof of eligibility to work in the United States.
  2. Pass a pre-employment physical examination.
  3. Must be fingerprinted and have background clearance (at applicant's expense); and
  4. Must take a TB test (once hired and every four years thereafter).

The Jeanne Clery Annual Security Report, which includes personal safety and crime prevention information, related District policies, and District crime statistics, is available at www.santarosa.edu/police or paper copies are available upon request from the District Police Department.

Equal Employment Opportunity

SRJC attracts and retains the most qualified faculty and staff from diverse backgrounds. This is achieved through an inclusive recruitment strategy and a rigorous, thorough hiring process that begins with the fair and consistent evaluation of each application for minimum qualifications and demonstrated skills specific to each position. Because the ability to serve students from broad cultural heritages, socioeconomic backgrounds and genders is a key commitment of the College mission, SRJC actively encourages applications from candidates who recognize the value that diversity brings to a professional educational community.