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Classified Employment Opportunities

TEXTBOOK SPECIALIST
Bookstore

Download Classified Employment Application


PRIORITY FILING DEADLINE

Friday, March 14, 2014
(initial filing deadline; open until filled.)

GENERAL DESCRIPTION

The Santa Rosa Junior College Bookstore is seeking an individual with demonstrated textbook and customer service skills to join an outstanding team of staff to provide high quality services to our district, our community, and most importantly to our students. Under minimal supervision, coordinates the textbook operations of the district Bookstores; participate in the activities involved in purchasing, merchandising, and recordkeeping; and coordinate the sale of text or trade books and non-text items at various bookstore locations; serve as a liaison between faculty and publishers and other sources of text and trade books; maintain and update book lists for bookstores, departments, library, and vendors; may act as lead worker to other classified staff within this area; and perform related work as required. This is a full-time, 12 months per year, independently-funded Classified position. Hours of work will generally be 8:00 a.m. to 4:30 p.m. Monday through Friday. Candidates must have scheduling flexibility to meet the changing needs of the department and will be expected to work overtime when necessary, including up to six Saturdays and two Sundays per year. During rush periods, there are 10-hour work days. The Bookstore is a self-supporting auxiliary enterprise whose budget is managed independently from the Districts general budget. Appointments are contingent upon funding and Board approval.

DEPARTMENT DESCRIPTION

The Bookstores at Santa Rosa Junior College provide the campus community with books, related materials, and supplies, and provide services that support the diverse needs of our students, staff, and faculty. The Bookstore is nonprofit and self-supporting, with revenues paying all salaries and operating expenses, while providing a sufficient return to the college. The Bookstore has 12 regular staff members and, during peak periods, employs up to 100 short-term staff.

QUALIFICATIONS

Required Abilities and Knowledge: Ability to perform difficult and complex technical duties related to purchasing textbooks, trade, and reference materials; accountable for all requests originating from Faculty and Deans; read, write and perform mathematical calculations at a college level; follow oral and written instructions; operate computer and understand software applications; perform physical labor including the ability to lift and carry large amounts of books by hand or with use of equipment; act as lead worker to other classified staff in the area; supervise student assistants and short term non-continuing personnel; maintain cooperative working relationships; demonstrate sensitivity to, and respect for, a diverse population. The knowledge of procedures for purchasing textbooks, trade and reference materials; retail sales procedures; shipping and receiving procedures; inventory procedures; methods of invoicing, including discounts and taxes.

Required Education/Experience: High school graduation AND four years of full-time (or part-time equivalent) experience in retail merchandising and purchasing; OR the equivalent.

Preferred: Prior bookstore experience.

If you do not possess the minimum qualifications exactly as stated above, you must file for equivalency. If claiming equivalency, applicants are responsible for documenting all course work, degree programs and related professional experience at time of application.

OTHER REQUIREMENTS

  • This classification requires the use of a personal or District vehicle while conducting District business. Must possess a valid (Class C) California drivers license and an acceptable driving record.
  • Must be able to perform physical activities, such as, but not limited to, lifting heavy items (up to 50 lbs., unassisted), bending, standing, climbing or walking.

SCOPE

The Bookstore Textbook Specialist coordinates and processes textbook requests from faculty; purchases and ensures receipt of textbooks, reference materials and non-text items for bookstore locations; oversees day-to-day operation of a campus bookstore area or district bookstore; assumes responsibility for the day-to-day operations of the Bookstore in the absence of the Director, Assistant Director or Textbook Coordinator.

DISTINGUISHING CHARACTERISTICS

The Bookstore Textbook Specialist is distinguished from the Bookstore Technician by the greater degree of problem solving, capability, analytical responsibility and increased independence required. Duties reflective of this distinction include coordinating with faculty, as well as other district locations and staff for ordering books and resolving complex problems.

EXAMPLES OF DUTIES

Serves as a liaison to faculty in the textbook adoption process; distributes, receives and processes textbook adoption forms to prepare purchase orders and informs faculty of book order changes and order problems in a timely manner; may balance cash vault and registers daily; sets appropriate inventory levels in various product categories for faculty, stores, departments, library, vendors and off-campus sites use. Maintains current inventory records of overstock supply located in stockroom and storage areas; determines markdowns, as needed; determines textbook quantities to purchase from publishers and used book wholesalers; generates purchase orders; accepts delivered merchandise and reconciles with purchase orders; enters information from purchase orders and invoices into computer database. Maintains shipping and purchasing records; contacts publishers and vendors regarding purchase orders; resolves order problems and coordinates merchandise returns via phone, fax, mail, and/or electronic mail; processes invoice information for transfer to accounts payable; monitors textbook inventory; determines which books to return to publishers; determines buyback quantities to purchase from students for bookstore use and quantities to sell to wholesalers; ensures shelf tags reflect correct and updated information; maintain current knowledge of courses and syllabi; installs monthly computer system updates; troubleshoots problems with terminals and printers; maintains inventory and book lists for store use, campus departments, faculty, library, and vendors; serves as lead worker to other classified staff and supervise student assistants and short-term, non-continuing employees; determines and develops appropriate sources of supply and maintains contact with vendors; analyzes vendors and product to make optimal buying decisions; organizes physical inventory of all merchandise annually with RGIS [Inventory System]; reconciles physical inventory with POS [Point-of-sale] inventory at the SKU [Stock Keeping Unit] level; performs complex administrative tasks, such as scheduling within assigned department or area; initiates changes in procedures, particularly computer systems, as needed; works closely with students, staff, faculty, department heads, supervisor(s) and the public to implement goals and objectives of assigned departments or areas; resolves conflicts and ensures efficient operation; generates over 1,000 computerized purchase orders and store supply orders; oversees the maintenance and repair of office equipment; provides training to staff on MBS Software systems; offers technical assistance for software applications, Dell computers and peripheral equipment; gathers, analyzes and maintains data and statistical information to evaluate buying trends and to identify long- and short-tem goals to meet the future needs of students; may create Master PAFs and budgets for STNC employees.

APPLICATION PROCEDURES

In order to be given priority consideration for this position, applicants must submit AN ORIGINAL PLUS ONE COPY OF EACH of the following documents by the priority filing deadline:

  1. A completed Santa Rosa Junior College Classified Application Form, Personal Data Form and Applicant Notification Form. Voluntary Data Form is optional.
    • If applicable, completed Equivalency Form and supporting documents.
  2. A cover letter explaining your interest in the position, including how you meet the requirements and are qualified to perform the duties as listed in the Examples of Duties section of this announcement.
  3. A statement describing your demonstrated experience in understanding and being sensitive to the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college students and staff.
  4. Current Resume.
  5. If applicable, copies of transcripts of all college level course work; unofficial copies acceptable (both sides), but official transcripts must be submitted prior to hiring. If transcripts are from an institution outside of the United States, applicants must provide a formal evaluation of their foreign degree(s) at the time of application. Contact the Human Resources Department for more information.
  6. Copy of current (dated within the past 6 months) DMV printout verifying a good driving record.

PLEASE SUBMIT ONLY MATERIALS REQUESTED.
(In loose-leaf form - no folders or binding please.)

In addition to the pre-employment requirements listed under the Application Materials and Procedures section in this job announcement, the candidate selected will need to successfully pass a pre-employment medical examination at the Districts expense.

COMPENSATION AND BENEFITS

  • Salary Range: $3,745 - $4,554 per month (2013/14 Classified Salary Schedule); maximum initial placement at $4,130 (placement within this range based on experience as documented in application materials.)

  • Fringe benefits: The District offers a competitive health & benefits package for employees and eligible dependents (benefits are pro-rated for part-time employees).

  • Leave/Holiday time: Full-time classified members earn 8 hours of sick leave and start off accruing 6.67 hours of vacation for each month worked (accrual rate increases after third year of employment and rates are pro-rated for part-time employees). Employees are also compensated for holidays recognized by the District (14 holidays/year, pro-rated for part-time employees).

Classified employees are required to become a dues paying member of the Service Employees International Union (SEIU), or pay a service fee.


MORE ABOUT SRJC


Application Materials & Procedures

To download job announcements and application materials, please go to http://www.santarosa.edu/hr/job-openings/job-openings.php or contact us to be mailed the materials to apply :

Human Resources Department

Santa Rosa Junior College

PHYSICAL ADDRESS: 1988 Armory Drive

MAILING ADDRESS: 1501 Mendocino Avenue

Santa Rosa, CA 95401

PHONE (707) 527-4954

FAX (707) 527-4967

EMAIL bhodenfield@santarosa.edu


The office is located in the Button Building on the college campus and is open from 8:00 a.m. to 5:00 p.m., Monday through Friday.

All documents included in your application file become the property of the college and will not be returned. Your file for this opening will not be considered for future openings. New documents must be submitted for each opening.

It is the candidate's responsibility to be sure that ALL required materials are in the Human Resources Department by 5:00 p.m. on the priority filing deadline to be given priority consideration. Applications received after the priority filing deadline will be considered only if the initial priority screening is unsuccessful.

Following the priority filing deadline, applications which are complete for screening will be forwarded to a screening committee for review. Approximately 15 to 20 days later, we will notify you whether or not you have been chosen for interview. Those applicants most suitably qualified for the position will be invited to appear for oral interviews before a Screening Committee. The Screening Committee may include representatives from the Faculty, the Administration, the Classified Staff, the Student Body, and the Board of Trustees.

Although Santa Rosa Junior College does not reimburse candidates for expenses related to the first interview, candidates traveling from out of the area for administrative or full-time faculty positions who are selected as finalists will be offered a travel stipend for their administrative interview(s).

If you are in need of special services or facilities due to a disability in order to apply or interview for this opening, please call the Human Resources Department.

CONDITIONS OF EMPLOYMENT (Prior to beginning employment):

  1. In accordance with Federal Law all employees must provide proof of eligibility to work in the United States.
  2. Pass a pre-employment physical examination.
  3. Must be fingerprinted and have background clearance (at applicant's expense); and
  4. Must take a TB test (once hired and every four years thereafter).

The Jeanne Clery Annual Security Report, which includes personal safety and crime prevention information, related District policies, and District crime statistics, is available at www.santarosa.edu/police or paper copies are available upon request from the District Police Department.

Equal Employment Opportunity

SRJC attracts and retains the most qualified faculty and staff from diverse backgrounds. This is achieved through an inclusive recruitment strategy and a rigorous, thorough hiring process that begins with the fair and consistent evaluation of each application for minimum qualifications and demonstrated skills specific to each position. Because the ability to serve students from broad cultural heritages, socioeconomic backgrounds and genders is a key commitment of the College mission, SRJC actively encourages applications from candidates who recognize the value that diversity brings to a professional educational community.