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Classified Employment Opportunities

PAYROLL TECHNICIAN
Payroll

Supplemental Questionnaire

Download Classified Employment Application


PRIORITY FILING DEADLINE

THIS POSITION WILL RE-OPEN THIS SUMMER.

GENERAL DESCRIPTION

Santa Rosa Junior College is seeking a qualified individual with demonstrated payroll/accounting and customer service skills to join an outstanding team of faculty and staff to provide high quality programs and services to our district. Under general supervision, perform complex work involved in the maintenance of the Districts payroll; maintain employee payroll information in an integrated information data system; audit and process incoming payroll data; assist departments with applicable forms and processes; compile and administer salary increases and retro pay; supervise the work of student assistants and short-term, non-continuing employees; and perform related work as required. This is a regular, full-time, 12 months per year, Classified position in the Payroll Department. Hours of work will generally be between 8:00 a.m. and 5:00 p.m., Monday through Friday. Candidates must have scheduling flexibility to meet the changing needs of the department. Appointments are contingent upon funding and Board approval.

DEPARTMENT DESCRIPTIONThe Payroll Office provides payroll processing for all Sonoma County Junior College District employees, including Contract and Adjunct Faculty, Management, Regular Classified, Short-term Non-continuing, and Students. The Office processes: voluntary deductions, federal and state tax status changes, electronic deposits for eligible employees, deductions for mandated garnishments and IRC 125 Spending Plan. It serves as liaison with the Sonoma County Office of Education, State Teachers Retirement System and the Public Employees Retirement System.

The Payroll Office consists of one Payroll Manager, two Payroll Specialists, and three Payroll Technicians. Payroll is generated twice a month: the Regular payroll at the end of the month, and the Supplemental payroll paid on the 10th of the month. The district employs approximate 3,500 employees.

QUALIFICATIONS

Required Abilities and Knowledge: The ability to comprehend and perform complex payroll work with accuracy; work under time constraints; make arithmetic calculations; operate office machines, including a computer and 10-key by touch; use computer software; communicate effectively in English; follow and understand oral and written directions; develop and maintain financial and statistical records; interpret and apply collective bargaining agreements; meet with employees tactfully and courteously and answer questions in person and by telephone; perform research, data compilation, analysis and evaluation, taking corrective action as needed; maintain cooperative working relationships; demonstrate sensitivity to, and respect for, a diverse population. The knowledge of current methods, practices, and terminology used in payroll, financial, statistical and record keeping; modern office practices and techniques; bookkeeping practices; business mathematics; spreadsheet and word-processing practices and procedures.

Preferred additional knowledge: Faculty and staff union contracts, Federal, State and local tax laws and regulations, public employee retirement systems.

Required Education/Experience: College coursework in Accounting AND three years of full-time (or part-time equivalent) increasingly responsible experience working with payroll, accounting, financial or statistical records; OR the equivalent. (If you do not possess the minimum qualifications exactly as stated above, you must file for equivalency. Those claiming equivalency must file an Equivalency Application at the time of application.)

Preferred:

  • Associate's Degree or Payroll Certificate
  • Experience in payroll
  • Prior experience in an educational environment is highly desirable

If you do not possess the minimum qualifications exactly as stated above, you must file for equivalency. If claiming equivalency, applicants are responsible for documenting all course work, degree programs and related professional experience at time of application.

SCOPE

The Payroll Technician performs a broad range of complex duties to ensure the accuracy of payroll calculations and processing of the Districts payroll; maintains and provides detailed information to employees for specific payroll functions; prepares emergency warrants and expenditure transfers; evaluates, interprets and completes necessary retirement enrollment forms; calculates estimated fringe benefit costs for employees; and maintains complex payroll accounting spreadsheets to monitor authorization to work and retirement contributions; and interpret and apply Federal and State regulations, District Policies and Procedures.

EXAMPLES OF DUTIES

Processes regular and supplemental monthly payroll for all employee groups; performs complex payroll calculations; verifies information from relevant forms; audits, corrects and balances payroll and a variety of reports; maintains and audits retirement contributions for the Alternative Retirement system; completes and processes enrollment and termination forms for submission to STRS, PERS, or Fidelity; compiles data, calculates complex retroactive salaries per negotiated contracts; determines, analyzes, and adjusts annual retirement contributions and coding; implements and balances data to produce retroactive warrants in addition to normal payroll production; monitors hours worked by contract faculty, classified, short-term, non-continuing employees, student employees and adjunct faculty to ensure authorization of work, correct use of budget codes, verification of pay rate, and to prevent over expenditure of funds; calculates IRS, FTB and Family support garnishments in accordance with regulations; processes deductions and disburse payments semi-monthly; verifies and enters voluntary payroll deductions for disbursement on a semi-monthly basis; develops and maintains complex payroll spread sheets; compiles, analyzes, calculates and audits information from all relevant forms; process adjustments, codes and enters information into the payroll system to produce warrants; coordinates and administers employee hours/days tracking programs and researches and resolves discrepancies; compiles distribution of payroll warrants, reports and advice of deposit notices; mails, and files payroll warrants; produces and disseminates payroll reports; generates stop payments, emergency warrants, accounts receivable, accounts payable, cancels/rewrites of warrants, calculates and processes expenditure transfers with fringe benefits and prepares journal entries; processes internal advances for emergency situations; prepares and forwards to the Sonoma County Office of Education MR-87s, appropriate retirement forms for STRS, PERS, Cash Balance and Fidelity, Notice of Employment, Termination notices and other payroll documents necessary to maintain accurate employee data at the state, county, and District levels; interprets, applies and explains changing IRS regulations, Education Codes multiple retirement systems, and District policies to employees; calculates and processes employee/employer health and welfare charges based on employee FTE, coverage selection and District Fringe Benefit rates; researches questions and computations regarding gross pay, load, salary, deductions, retirement, retroactive pay; interprets and explains payroll and District practices and procedures to employees; reviews, processes and verifies new hire and retirement paperwork for all employees; processes, monitors, and calculates required step increases and adjustments for hourly, classified, contract and adjunct employees; monitors all employees eligibility/enrollments in PERS, STRS, ARS, Social Security and Medicare; trains and directs the work of student employees.

APPLICATION PROCEDURES

In order to be given priority consideration for this position, applicants must submit AN ORIGINAL PLUS ONE COPY OF EACH of the following documents by the priority filing deadline:

  1. A completed Santa Rosa Junior College Classified Application Form, Personal Data Form and Applicant Notification Form. Voluntary Data Form is optional.
    • If applicable, completed Equivalency Form and supporting documents.
  2. A brief cover letter explaining your interest in the position, including how you meet the requirements and are qualified to perform the duties as listed in the Examples of Duties section of this announcement.
  3. Please also provide a brief statement which describes your demonstrated experience in understanding and being sensitive to the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college students and staff.
  4. Current Resume.
  5. Completed Supplemental Questionnaire.

    PLEASE SUBMIT ONLY MATERIALS REQUESTED.
    (In loose-leaf form - no folders or binding please.)

    COMPENSATION AND BENEFITS

    • Salary Range: $3,745- $4,554 per month (2013/14 Salary Schedule); maximum initial placement at $4,130 per month (placement within this range is based on assessment of previous experience as documented in application materials).

    • Fringe benefits: The District offers a competitive health & benefits package for employees and eligible dependents (benefits premiums are pro-rated for part-time employees).

    • Leave/Holiday time: Full-time classified members earn 8 hours of sick leave and start off accruing 6.67 hours of vacation for each month worked (accrual rate increases after third year of employment and rates are pro-rated for part-time employees). Employees are also compensated for holidays recognized by the District (14 holidays/year, pro-rated for part-time employees).


    MORE ABOUT SRJC


    Application Materials & Procedures

    To download job announcements and application materials, please go to http://www.santarosa.edu/hr/job-openings/job-openings.php or contact us to be mailed the materials to apply :

    Human Resources Department

    Santa Rosa Junior College

    PHYSICAL ADDRESS: 1988 Armory Drive

    MAILING ADDRESS: 1501 Mendocino Avenue

    Santa Rosa, CA 95401

    PHONE (707) 527-4954

    FAX (707) 527-4967

    EMAIL bhodenfield@santarosa.edu


    The office is located in the Button Building on the college campus and is open from 8:00 a.m. to 5:00 p.m., Monday through Friday.

    All documents included in your application file become the property of the college and will not be returned. Your file for this opening will not be considered for future openings. New documents must be submitted for each opening.

    It is the candidate's responsibility to be sure that ALL required materials are in the Human Resources Department by 5:00 p.m. on the priority filing deadline to be given priority consideration. Applications received after the priority filing deadline will be considered only if the initial priority screening is unsuccessful.

    Following the priority filing deadline, applications which are complete for screening will be forwarded to a screening committee for review. Approximately 15 to 20 days later, we will notify you whether or not you have been chosen for interview. Those applicants most suitably qualified for the position will be invited to appear for oral interviews before a Screening Committee. The Screening Committee may include representatives from the Faculty, the Administration, the Classified Staff, the Student Body, and the Board of Trustees.

    Although Santa Rosa Junior College does not reimburse candidates for expenses related to the first interview, candidates traveling from out of the area for administrative or full-time faculty positions who are selected as finalists will be offered a travel stipend for their administrative interview(s).

    If you are in need of special services or facilities due to a disability in order to apply or interview for this opening, please call the Human Resources Department.

    CONDITIONS OF EMPLOYMENT (Prior to beginning employment):

    1. In accordance with Federal Law all employees must provide proof of eligibility to work in the United States.
    2. Pass a pre-employment physical examination.
    3. Must be fingerprinted and have background clearance (at applicant's expense); and
    4. Must take a TB test (once hired and every four years thereafter).

    The Jeanne Clery Annual Security Report, which includes personal safety and crime prevention information, related District policies, and District crime statistics, is available at www.santarosa.edu/police or paper copies are available upon request from the District Police Department.

    Equal Employment Opportunity

    SRJC attracts and retains the most qualified faculty and staff from diverse backgrounds. This is achieved through an inclusive recruitment strategy and a rigorous, thorough hiring process that begins with the fair and consistent evaluation of each application for minimum qualifications and demonstrated skills specific to each position. Because the ability to serve students from broad cultural heritages, socioeconomic backgrounds and genders is a key commitment of the College mission, SRJC actively encourages applications from candidates who recognize the value that diversity brings to a professional educational community.