Classified Employment Opportunities
ADMINISTRATIVE ASSISTANT II
PRIORITY FILING DEADLINE
Thursday, April 11, 2013
(initial screening date - open until filled)
*It is the candidates responsibility to be sure that all required materials reach Human Resources by 4:00 p.m. on the priority filing deadline to be given priority consideration for the position. For applications received after the priority filing deadline where the committee has already begun the initial screening process, materials will be kept on file and only be considered if the initial screening is unsuccessful. Contact Human Resources for details.
The District Police Department at Santa Rosa Junior College is seeking a qualified individual with demonstrated clerical and customer service skills to provide high quality services to our district, our community, and most importantly to our students. Under general supervision, perform administrative support duties requiring a high degree of expertise in more than one of the areas of office management, fiscal management, customer relations, or other specialized services; may serve as the lead worker for other classified staff within the area/department; supervise and organize the work of student employees and short term, non-continuing personnel; and perform related work as required. This is a categorically-funded, full-time, 12 months per year, Classified position. Generally, the work schedule will be 8:00 a.m. to 5:00 p.m., Monday through Friday. Appointment contigent upon funding and Board Approval.
The Police Department of the Santa Rosa Junior College District is a fully P.O.S.T. accredited law enforcement agency consisting of 13 sworn and approximately 50 non-sworn support personnel. The department is located on the Santa Rosa Junior College Campus in the Pedroncelli Center, with sub-stations located at the Petaluma Campus and the Public Safety Training Center in Windsor. The Department takes pride in its reputation for community oriented professional law enforcement service to one of the largest single college districts in the country, serving faculty, staff, visitors, and approximately 40,000 students each semester within a 1,600 square mile service region.
The Administrative Assistant II classification is distinguished from the Administrative Assistant I by the increased level of independence and initiative expected and complexity of problem solving needed, including acting as a lead worker to other classified staff. Incumbents are expected to interpret policies, procedures and regulations and be able to explain them to others. They may have the responsibility of coordinating a small office. Employees in this classification may also monitor more than one budget and participate in budget development. They may assist in the development of a website. The AAII is expected to have technical knowledge of the assigned area/department. Incumbents may coordinate special projects or programs (such as small events, travel arrangements, workshops, etc.).
Required Knowledge and Abilities: The ability to perform complex and detailed clerical and administrative support work with accuracy and speed; type or keyboard with accuracy and efficiency from clear copy or handwritten notes; compose correspondence and accurate reports; analyze situations accurately and take appropriate action; communicate effectively in English; follow and give oral and written directions; perform mathematic calculations with accuracy; develop and maintain statistical records; work independently with a minimum of supervision; interpret and apply District policies and procedures; interact with the public in a helpful, courteous and friendly manner; maintain effective working relationships; demonstrate sensitivity to, and respect for, a diverse population. The knowledge of modern office methods and practices including filing, proofreading, formatting, report writing, intermediate bookkeeping and fiscal management; proper English usage, spelling, vocabulary, and grammar; current office equipment, technology and standard computer software such as Microsoft Excel, Outlook, PowerPoint, Word, and internet navigation and web site maintenance programs; tasks associated with planning of special events and projects; proper reception and telephone etiquette.
- Type or keyboard at a minimum of 50 words per minute.
Required Education/Experience: Graduation from high school and two years of full-time (or part-time equivalent) increasingly responsible administrative support or office management experience; OR the equivalent. Requires a sensitivity to, and understanding of, the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students.
- Associate's degree
- Completion of an administrative assistant certificate (or equivalent coursework
- Increasingly responsible experience in an educational environment
- Experience in making travel arrangements
The Administrative Assistant II classification coordinates the daily support activities and operations of an assigned area/department; provides administrative and clerical support to assigned supervisor(s); and provides technical assistance to others within assigned area/department. Typically, this classification will support a relatively medium to large-sized area(s)/department(s).
If you do not possess the minimum qualifications exactly as stated above, you must file for equivalency. If claiming equivalency, applicants are responsible for documenting all course work, degree programs and related professional experience at time of application.
EXAMPLES OF DUTIES
Assists students, staff and the public and refers to appropriate area/department if needed; oversees various administrative support tasks within an assigned department or area; troubleshoots and resolves problems, and recommends solutions; interprets and explains District policies and procedures related to the assigned area(s)/department(s); composes and keyboards reports, correspondence, memos, forms, agendas, faculty evaluations, meeting minutes, directories, and tables; proofreads documents for accuracy, completeness, and conformity to established formats; creates complex original draft correspondence; designs and creates brochures, forms, flyers and other marketing and information materials; prepares and tracks submission of curriculum documents according to Title V and District guidelines; coordinates activities for a variety of meetings, conferences, and special events and projects; attends meetings, takes notes and prepares minutes; monitors several budgets; prepares purchase requisitions and budget transfers and supply orders electronically; provides budget-coding assistance to faculty and staff; develops and maintains complex spreadsheets and databases; maintains various statistical records for department(s) or area(s); maintains complex general and confidential files; updates and/or maintains a web site; may assist in the development of a web site; provides detailed administrative support for assigned area(s)/department(s); processes and tracks faculty schedule changes; troubleshoots and resolves scheduling problems; monitors enrollments and faculty loads; delivers, retrieves and sorts area/departmental mail; may supervise and organize the work of student employees and short-term, non-continuing personnel, including monitoring of time sheetsl; may serve as a lead worker to other classified staff in the area.
In order to be given priority consideration for this position, applicants must submit AN ORIGINAL PLUS ONE COPY OF EACH of the following documents by the priority filing deadline:
PLEASE SUBMIT ONLY MATERIALS REQUESTED.
- A completed Santa Rosa Junior College Classified Application Form, Personal Data Form and Applicant Notification Form. Voluntary Data Form is optional.
- If applicable, completed Equivalency Form and supporting documents.
- A statement describing your demonstrated experience in understanding and being sensitive to the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college students, faculty and staff.
- A cover letter explaining your interest in the position, including how you meet the requirements and are qualified to perform the duties as listed in the Examples of Duties section of this announcement.
- Current Resume.
- If applicable, copies of transcripts of all college level course work; unofficial copies acceptable (both sides), but official transcripts must be submitted prior to hiring. If transcripts are from an institution outside of the U.S., applicants must provide a formal evaluation of their foreign degree(s) at the time of application. Contact the Human Resources Department for more information.
(In loose-leaf form - no folders or binding please.)
Finalists will be asked to participate in a preliminary background investigation which may include interviews with relatives, associates, etc. (not including polygraph or psychological examination).
COMPENSATION AND BENEFITS
- $3,354 - $4,079 per month 2012/13 Classified Salary Schedule); salary reflects a 5% reduction for the 12/13 year with an equivalent amount of time off); maximum initial placement at $3,699 (placement within this range based on experience as documented in application materials.)
- Fringe benefits: The District offers a competitive health & benefits package for employees and eligible dependents (benefits premiums are pro-rated for part-time employees).
- Leave/Holiday time: Full-time classified members earn 8 hours of sick leave and start off accruing 6.67 hours of vacation for each month worked (accrual rate increases after third year of employment and rates are pro-rated for part-time employees). Employees are also compensated for holidays recognized by the District (14 holidays/year, pro-rated for part-time employees).
MORE ABOUT SRJC
Application Materials & Procedures
To download job announcements and application materials, please go to http://www.santarosa.edu/hr/job-openings/job-openings.php or contact us to be mailed the materials to apply :
Human Resources Department
Santa Rosa Junior College
PHYSICAL ADDRESS: 1988 Armory Drive
MAILING ADDRESS: 1501 Mendocino Avenue
Santa Rosa, CA 95401
PHONE (707) 527-4954
FAX (707) 527-4967
The office is located in the Button Building on the college campus and is
open from 8:00 a.m. to 5:00 p.m., Monday through Friday.
All documents included in your application file become the property of
the college and will not be returned. Your file for this opening
will not be considered for future openings. New documents must be
submitted for each opening.
is the candidate's responsibility to be sure that ALL required
materials are in the Human Resources Department by 5:00 p.m. on
the priority filing deadline to be given priority consideration.
Applications received after the priority filing deadline will be
considered only if the initial priority screening is unsuccessful.
Following the priority filing deadline, applications which are complete for screening will be forwarded to a screening committee for review. Approximately 15 to 20 days later, we will notify you whether or not you have been chosen for interview. Those
applicants most suitably qualified for the position will be invited
to appear for oral interviews before a Screening Committee. The
Screening Committee may include representatives from the Faculty, the
Administration, the Classified Staff, the Student Body, and the Board
Santa Rosa Junior College does not reimburse candidates for expenses
related to the first interview, candidates traveling from out
of the area for administrative or full-time faculty positions who are selected as finalists will be offered a travel
stipend for their administrative interview(s).
you are in need of special services or facilities due to a disability
in order to apply or interview for this opening, please call the
Human Resources Department.
OF EMPLOYMENT (Prior to beginning employment):
- In accordance with Federal Law all employees must provide proof of eligibility to work in the United States.
- Pass a pre-employment physical examination.
- Must be fingerprinted and have background clearance (at applicant.s expense); and
- Must take a TB test (once hired and every four years thereafter).
The Jeanne Clery Annual Security Report, which includes personal safety and crime prevention information, related District policies, and District crime statistics, is available at www.santarosa.edu/police or paper copies are available upon request from the District Police Department.
Equal Employment Opportunity
SRJC attracts and retains the most qualified faculty and staff from diverse backgrounds. This is achieved through an inclusive recruitment strategy and a rigorous, thorough hiring process that begins with the fair and consistent evaluation of each application for minimum qualifications and demonstrated skills specific to each position. Because the ability to serve students from broad cultural heritages, socioeconomic backgrounds and genders is a key commitment of the College mission, SRJC actively encourages applications from candidates who recognize the value that diversity brings to a professional educational community.