Academic Affairs Procedures Top Frame

Please click on a section number below

SECTION 1 Organization, Contacts & Communications	SECTION 2 Hiring, Evaluations & Personnel	SECTION 3 Students & Class Administration	SECTION 4 Scheduling	SECTION 5 Budgets & Accounting
SECTION 6 Purchasing	SECTION 7 Planning	SECTION 8 Curriculum, Certificates & Majors	SECTION 9 Other resources

Section 1: Organization, Contacts & Communications	Source
*CONTACTS*
Academic Affairs Contacts	Academic Affairs
Administrative Services Contacts	Administrative Services
Business Services Contacts	Business Services
Human Resources Contacts	Human Resources
Student Services Contacts	Student Services
Department Chair Contact list	Academic Affairs
Organizational Charts Management Team: Superintendent/President: Academic Affairs: Administrative Services: Business Services: Petaluma Campus: Student Services:	Academic Affairs
*COMMITTEES, BOARDS and SENATES*
Academic Senate	Academic Affairs
Board of Trustees	Academic Affairs
Classified Senate	Academic Affairs
College Organizations and Committees	Academic Affairs
Committee Functions	Academic Affairs
Committee System (Procedure)	Academic Affairs
Instructional Advisory Committees (Policy) http://www.santarosa.edu/polman/3acadpro/3.13.html http://www.santarosa.edu/polman/3acadpro/3.13p.html	Policy 3.13 23-24
International Studies Committee	International Studies
*COMMUNICATIONS*
SRJC Voicemail system instructions	Davida Brookfield
SRJC Computing Services	Computing Services

Section 2: Hiring, Evaluations & Personnel	Source
*HIRING*
Classified Hiring: Regular (Policy)	Policy 4.3.9P 6-8
Faculty Hiring: Regular and Adjunct (Policy)	Policy 4.3.2P 14-17
Emergency Hire Procedures	Human Resources
Interview Committee Guidelines (still to come)	AFA
Equivalency of Faculty Qualifications (Policy)	Policy 4.3.2bP 11-13
Hourly Assignments (AFA contract)	AFA
Adjunct Faculty Recruitments for Department Pools	Human Resources
Personnel Action Form (PAF)	Scheduling Office
*EVALUATIONS*
Adjunct Faculty Evaluation (AFA contract Art 14C)	AFA
Regular Faculty Evaluation (AFA contract Art. 14A)	AFA
Tenure Review (AFA contract Art. 30)	AFA
Faculty Job Descriptions (AFA contract)	AFA
*MISC. PERSONNEL*
Benefits	Human Resources
Absences, Faculty (Procedure)	Academic Affairs
Commencement attendance-faculty (Procedure)	Academic Affairs
Crisis Intervention Resource Team (CIRT) (Procedure)	Jennifer Mann
Employee Crisis Assistance Team (ECAT) (Procedure)	Karen Furukawa
Enrollment Fee Reimbursement for Faculty and Staff (Procedure)	Staff Development
Faculty Employment Status (definitions) (Procedure)	Academic Affairs
Faculty Workload: Assignment Review Procedure	Academic Affairs
Human Resources Forms	Human Resources
Payroll: Faculty, Classified, and Student (Procedure)	Payroll Office
Salary Schedules	Human Resources
Sexual Harassment (Procedure)	Compliance Officer
Travel –Staff Development Related International Travel (Procedure)	Academic Affairs
Workers Injury Reporting (Procedure)	Human Resources

Section 3: Students & Class Administration	Source
*STUDENTS*
Attendance Requirements (Policy)	Policy 8.1.5 2
Grounds for Barring Student From Class (Policy)	Policy 8.2.5 21
Student Grievances/Complaints (Policy)	Policy 8.2.2 35-38
Student Production of Goods and Services (Policy)	Policy 8.5.3 33
Students Rights and Responsibilities (Policy)	Policy 8.2 34
Student Complaints or Grievances (Procedure)	Academic Affairs
Student Conduct Guidelines and Due Process (Procedure)	Student Services
Instructor’s Obligation to Students (Policy)	Policy 3.9 26
Disruptive Students (Procedure)	Jennifer Mann
*CLASS ADMINISTRATION*
Academic Integrity (Policy) http://www.santarosa.edu/polman/3acadpro/3.11.html http://www.santarosa.edu/polman/3acadpro/3.11p.html	Policy 3.11/3.11P 3-4
Children and Visitors in the Classroom & Work Areas (Policy)	Policy 7.16 5
Credit by Examination (Policy)	Policy 3.16P 10
Credit by Examination (Procedure)	Academic Affairs
Fees and charges associated with instruction (Procedure)	Academic Affairs
Field Trips: (Policy) http://www.santarosa.edu/polman/3acadpro/3.22.html http://www.santarosa.edu/polman/3acadpro/3.22p.html	Policy 3.22/3.22P 18-19
Field Trips (Procedure)	Business Service
Final Examinations (Policy)	Policy 3.15 20
Full Time Equivalent Students (FTES): How to calculate (Procedure)	Academic Affairs
Independent Study (Procedure)	Academic Affairs
Intellectual Property Rights (Policy)	Policy 2.14 22
Privacy and Access (Policy)	Policy 4.21 27-29
Relations Between Public and College Personnel (Policy)	Policy 7.4 30
Response to Rape and Sexual Assault (Policy)	Policy 7.18P 31-32
Room Reservations (non-instructional) (Procedure)	Academic Affairs
Workplace Violence Prevention (Policy)	Policy 4.22 40
Volunteers (Procedure)	Human Resources
Wait Lists (Procedure)	Admissions & Records

Section 4 : Schedules	Source
Department Schedule Listing	Scheduling Office
Faculty Load Conversion Table	Scheduling Office
Load Calculation Formula	Scheduling Office
Schedule of Classes Development	Scheduling Office
Schedule Template	Scheduling Office
Schedule Change Form	Scheduling Office
Schedule Change Form (sample) Schedule Change Form (info)	Scheduling Office
Substitute Load Conversion Table	Scheduling Office

Section 5: Accounting and Budgets	Source
Budget Codes & Account Field Definition Report	Business Office
Budget: Web Enabled Transfers	Business Office
Budget Transfers	Business Office
Budget Transfer Form	Business Office
Budgets- Year-end closing (Procedure)	Business Services
Business Services Staff References	Business Office
Employer Paid Benefits Report	Business Office
Financial Activity Report (example)	Business Office
Financial Account Code Structure	Business Office
Interdepartmental Transfers	Business Office
On-line Lookup	Business Office
Reference Codes for On-Line Lookup & Financial Reports	Business Office
Reimbursements (Petty Cash) (Procedure)	Business Services
Transfer of Expenditures	Business Office
Transfer of Expenditures Form	Business Office

Section 6: Purchasing	Source
Purchasing Web Site	Purchasing
Honorariums	Board Policy 5.8.6
Independent Contractors	Board Policy 5.8.5
Reimbursement for Miscellaneous Expenses & Ratification of Unauthorized commitments	Board Policy 5.8.3P
Sole and Single Source Purchasing	Board Policy 5.8.1P
Soliciting Prices (Bids and Quotations)	Board Policy 5.8.1
Travel Reimbursement	Board Policy 5.8.4P
Meal Reimbursement	Board Policy 5.8.7
Other Purchasing policies	Purchasing
Financial 2000 Instructions	Purchasing

Section 7: Planning	Source
Academic Affairs Calendar 2004-2005	Academic Affairs
Departmental Assessment Criteria form	Academic Affairs
Program Evaluation and Planning Process (PEP)	Academic Affairs
Program Profile Template	Academic Affairs
Sample PEP Work Plan	Academic Affairs
SRJC Planning Cycle (overview)	Academic Affairs
SRJC LOOKUP Menu	SRJC Web Site

Section 8: Curriculum	Source
Curriculum Review Committee Home Page	Curriculum Review Committee
Quick Curriculum Guide	Curriculum Review Committee
Curriculum Forms	Curriculum Review Committee
CRC Agenda and Actions	Curriculum Review Committee
Course Outlines (Title 5 Course Outline of Record)	www.santarosa.edu/lookup Link: Course Outlines
Information on Developing Majors	Curriculum Review Committee
List of SRJC Majors	Curriculum Review Committee
Information on Developing Certificates	Curriculum Review Committee
List of SRJC Certificates	Curriculum Review Committee

Section 9: Other Resources	Source
AFA Contract	Academic Affairs
Attendance Accounting and Grading Manual	Admissions & Records
Calendar of SRJC Events
College News Releases / Official Announcements (Policy)	Policy 7.1.1 9
Copyright Guidelines (Procedure)	Library Staff
Crisis Intervention Resource Guide	Staff Development Office
Disability Resources Faculty Handbook: A guide for working with students with Disabilities	Disabilities Resources
District Policy and Procedure Manual	Academic Affairs
Economic Development Institute	Economic Development Institute
Emergency Preparedness Plan (not available online -- contact SRJC police)	District Police (Don Silverek)
Environmental Health and Safety	Environmental Health & Safety Department
FACT BOOK	Office of Instructional Research
Faculty and Staff Handbook	Staff Development
Insider (Staff Newsletter)	Public Relations
Institutional Master Plan -- SRJC
Keys (Procedure)	Academic Affairs
Maintenance Services (Procedure)	Maintenance
Public Relations (Procedure)	Public Relations
SEIU Contract	Human Resources
Service Centers (Procedure)	Academic Affairs
SRJC Foundation	Academic Affairs
SRJC Online Policy Manual	Academic Affairs
SRJC Online Policy Manual (instructions)	Academic Affairs
Wine and Special Events Guidelines for Responsible Hosting (Policy)	Policy 7.14P 39