January 27, 2003
IPC Agenda 01/27/2003

Santa Rosa Junior College

INSTITUTIONAL PLANNING COUNCIL

Agenda

January 27, 2003

Race Conference Room

1:10 p.m.

1. PLANNING COMMITTEE COORDINATION: Activity reports from the co-chairs of the Budget Advisory Committee (BAC), Educational Planning and Coordinating Council (EPCC), District Facilities Planning Committee (DFPC), Strategic Enrollment Planning Committee (STEP) and the Academic Senate.

2. ACCREDITATION RESPONSE UPDATE: An update on anticipated SRJC response activities to the recent Accreditation visit. Ed Buckley

3. MEASURE A PROJECTS UPDATE: A periodic review of the progress on Measure A projects and expenditures. Curt Groninga

4. 2002-2003/2003-2004 BUDGET UPDATE: Ron Root and Component Administrators will provide an update on the SRJC budget planning for 2002-2003 reductions and 2003-2004 budget planning.

5. REPORT OF THE TASK FORCE ON EQUITY AND DIVERSITY: A presentation and discussion led by Marie Thompson and Karen Furukawa.

6. ESL PROGRAM DISCUSSION: Marti Estrin and Brenda Flyswithhawks will provide information as to programmatic needs for the credit and non-credit ESL program.

 

 

 

 

 

 

 

 

 

 

 

 

Santa Rosa Junior College

INSTITUTIONAL PLANNING COUNCIL

Minutes

December 9, 2002

Present: Eric Allen, Robert F. Agrella, KC Boatsman, Inge Bockman, Ed Buckley, Craig Butcher, Nick Caston Alex Drake, Brenda Flyswithhawks, Joe Friedman, Doug Garrison, Greg Granderson, Curt Groninga, Jeanne Johnson, Donna LaFollette, Jennifer Mann, Narmeen Nasseem, Ricardo Navarrette, Ron Root and Deborah Sweitzer

Absent: Alix Alixopoulos, Terry Lindley and Wende Wahl

1. PLANNING COMMITTEE COORDINATION: BAC: No report EPCC: No report DFPC: No report StEP: Discussing how to proceed with the enrollment management plan and decided to wait until constituent groups review process. Senate: Greg Granderson reported the Senate passed a resolution supporting AFA’s review of salary issues and the Senate to review ESL teaching loads. Senate favors equal workload for short courses.

2. ACCREDITATION RESPONSE UPDATE: The College has received no new information in relation to the accreditation report.

3. 2002-2003 & 2003-2004 BUDGET UPDATE: Dr. Agrella provided a brief overview of information the College has received regarding the Governor’s proposed $10 billion state government budget reductions. The reality is that the College has very little definitive information thus far. Our best guess right now is $1.5 million to $5.0 million in 2002-2003 reductions which would need to occur during the balance of this fiscal year. As the component administrators gain more information they will begin to run budget reduction scenarios. Ron Root will be communicating soon with the college community to layout what options the college may need to consider.

4. SPACE PLANNING AND PARKING ANALYSIS UPDATE: Curt Groninga provided an overview as to the progress of the planning consultants and identified a number of planning issues requiring further work. Key to completing the space planning analysis is the development of collaborative planning efforts with City Schools. Both the College and City Schools have mutual interests in resolving issues revolving around the location of classroom space, parking structures and tennis courts. The College is extending the consultant’s services in order to develop some collaborative planning agreements between the two entities. Curt indicated that both consultant’s believe that parking structures are needed at the front of the campus (Bailey Lot) and in the back of the campus as well. Internal circulation through the campus is also a major issue. He reviewed some of the Library construction planning logic as it relates to fencing off the area around the construction site and abutting both Analy and Bussman Halls. He reviewed the construction area circulation plans and staging areas as well.

IPC Minutes

December 9, 2002

Page Two

 

5. MEASURE A PROJECTS UPDATE: Curt provided a copy of the Measure A General Obligation Expenditures Report as of December 6, 2002. The report outlines capital outlay expenditures by bond project categories. Robert indicated that the report and other information will be placed on a Proposition 39 web site as part of the College’s web page.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Budget Advisory Committee

M i n u t e s

Friday December 6, 2002

Senate Chambers, 10:00 a.m.

 

The meeting was called to order by Ron Root (Co- Chair).

Members present: Russ Bowden, Barbara Croteau (Co-Chair), Andrew Dolcini, Micca Gray, Maryanne Michaels, Cole Perry, Jamey Ransford, Ty Ronquillo, Ron Root (Co-Chair), Ed Sikes, Deborah Sweitzer.

Members absent: Ted Crowell, Bob Flores, Peg Goebel, Michael Ludder, Joe Morello, Sandi Tassano.

Also present: Robert Agrella, Tatjana Omrcen, Wende Wahl, Kathi Bradbury, Eileen Cichocki, Lamont Royer, Susan St. Clair.

 

  1. Approval of Minutes—November 26, 2002

The minutes from the committee’s November 26, 2002 meeting were approved as submitted.

 

2. General Fund – Major Objects of Expenditure

Eileen Cichocki distributed a handout showing detailed break-outs for each of the object codes, including salary detail showing figures for faculty reassigned time. This handout was presented in a three-year comparative format that listed unrestricted and designated funds for the last three fiscal years.

 

3. Expenditure Comparisons per FTES

Lamont Royer distributed a handout listing SRJC’s expenditures per FTES compared with other colleges of similar size. Of the nine colleges listed, SRJC ranked first in instructional expenditures per FTES while posting the lowest administrative and support expenditures per FTES.

There was a discussion regarding department chair reassigned time. When Lamont said that chair reassigned time is listed in the instructional column, Barbara Croteau pointed out that some colleges do not have a department chair system so their figures for chair time might show in the administrative expenditures category, rather than in the instructional expenditure category.

 

4. Continued Discussion Regarding Budget Retrenchment Strategies

Ron Root said the committee should entertain ideas for budget retrenchment strategies by continuing the brainstorming forum. He added that just because an individual raises an idea it does not necessarily mean the individual endorses the idea, but merely may be suggesting a potential for further discussion or investigation.

The committee began a discussion regarding possible revenue enhancements by hearing a brief presentation from Lamont Royer about non-resident tuition. Lamont gave an overview of the allowed methods for calculating the non-resident fees the college may collect. He explained that SRJC calculates the fees using the lowest-contiguous-district method, and if the college switches to another possible method (highest contiguous district) the result would be additional revenue of approximately $19,000.

When Ty Ronquillo said he had calculated the additional funds if resident tuition were raised, Ron Root replied that SRJC would not be able to capture the increased dollars unless the State increases the amount of apportionment.

Deborah Sweitzer asked whether SRJC has an accurate demographic on its non-resident students, and she inquired about raising the fees and using the additional revenue for market research as to the reason(s) non-resident students are attending SRJC. Ron Root asked Lamont Royer to calculate the FTES for non- resident students.

Regarding revenue from fees, Deborah Sweitzer asked if SRJC is charging all it can, or whether the college should be more aggressive in the area of fee collection. When Cole Perry inquired about whether the college can/should charge for printing in the computer labs, Ron Root replied that he has a memo from Ralph Black that addresses allowable fee collection, and he will distribute copies of this memo to BAC members prior to the next meeting.

When Deborah Sweitzer asked about banking overloads for faculty (i.e., defer payment of faculty overloads to a time when the budget is more favorable), Kathleen Bradbury responded that the college still needs to show the overload as a liability. Deborah also asked about senior faculty who teach overloads and the increased cost, versus adjunct instructor salary costs, and she suggested implementing a Golden Handshake. Ron Root said Deborah’s idea delves into the college’s ability to flex faculty in response to workload factors.

There was a brief discussion about grant funding and overhead cost reimbursement. Ron Root explained that the long calculation for overhead resulted in a 23% rate, while the standard overhead that the typical government grant provides is between 5% and 8% unless an institution can prove its overhead is higher. He added that most of the grants to community colleges are for manpower training programs that have strict requirements regarding overhead.

Deborah Sweitzer inquired as to whether the Foundation’s ability to raise money is being utilized as much as possible, and Ron Root replied that with the recent passage of the bond, it may seem inappropriate to ask the community for money, but he suggested a review of the portion of the district’s budget earmarked for administration of the Doyle Scholarship program to determine that Doyle funds are being used for those administration costs.

The committee discussed the use of property or sales taxes as a funding option, and Deborah point out that the city and county of San Francisco instituted a ˝˘ sales tax that goes to City College. Ron Root said that the committee’s budget retrenchment strategies should operate on an 18-month to 2-year timeframe and some of the ideas being presented involve actions beyond the direct control of the college or beyond the two-year horizon.

Some of the other ideas discussed include charging admission for Day Under the Oaks, raising the admission to SRT performances, charging administrative late fees, and seeking more revenue from Community Ed by increasing the charge for the use of facilities through Community Ed.

There was a discussion regarding State mandated costs and action that could be taken if the State cannot adequately fund these mandated costs.

When Ty Ronquillo asked about the parking citation charges, Ron Root replied that SRJC charges $15 for a citation, and the city of Santa Rosa charges $25 for its citations. Ron added that raising the SRJC citation charge to $25 would generate an additional $100,000 to $200,000 per year, and half of that would go to the General Fund while the other half would be designated for parking administration costs, although the college has the discretion to change the ratio. Ty also inquired as to whether a car can be ticketed multiple times over the duration of a day if it continues to be parked in a 30-minute zone.

Wende Wahl asked about the off-site shuttle costs during upcoming construction, and Ron Root replied that the college is considering parking sites close enough so that a shuttle will not be necessary.

The committee discussed the importance of basing impending budget decisions on values and educational intent. For instance, if the college wants to remain student focused then the college needs to look at matriculation goals, student educational goals, and the reasons students attend SRJC. Or if the data indicates that vocational or transfer goals are the highest priorities, then leisure-based programs would not hold the same weight.

Barbara Croteau said the college needs to realize the re-start up costs are expensive once a program is dismantled or eliminated. Deborah Sweitzer mentioned the political repercussions (lobbying the Board, etc.) when one program is deemed more important than another program.

Ed Sikes inquired about the possibility of issuing a student ID that also serves as a credit card with SRJC getting a percentage each time the card is used for purchases.

There was a brief discussion regarding vocational advisory committees and their desire/ability to help fund programs.

Ron Root said the college has become less efficient in instruction over the last several years and if it can restore efficiency, then it could result in millions of dollars in savings. The college culture, however, has been to avoid displacing students by canceling low-enrolled sections.

After a discussion about chair endowments, Ron Root asked the committee about its interest in having Linda Frank, Foundation Executive Director, attend a future BAC meeting and advise the committee on the Foundation’s possible role during the budget crunch. Deborah Sweitzer replied that it might be too soon, although Micca Gray thought the Foundation could advise departments on how to raise funds.

When Jamey Ransford asked about going to a four- day workweek, Ron Root responded that the college saves only a minimal amount in utilities by closing the operation on Fridays.

Ron Root told the committee he intends to bring to the next meeting specifics regarding the budget challenges this year and projections for next fiscal year.

The meeting adjourned at 12:00 p.m.

 

 

Next Regular Meeting: Tuesday, January 28, 2003, 2:30 p.m. – Race Room 4061

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

DISTRICT FACILITIES PLANNING COMMITTEE

December 12, 2002

Minutes

Attendees: Luann Campbell, Michael Ceser, Linda Christianson, Curt Groninga, George Grijalva, and Julie Muzzatti, Rob Ramseier, Roberta Jack

Absent: Tim Bosma, Jay Carpenter, Bob Flores, Lamont Royer

1. NEW IDEAS, CONCERNS, ISSUES: Julie opened the meeting, restating last month’s discussion that the DFPC committee continue as a communications conduit to campus and community. Future agendas will include a focus on the Maas Plan and identify planning issues. Julie suggested that the DFPC group possibly create a "debate forum", inviting staff, faculty and community members to participate on relevant campus planning issues.

2. COMMITTEE REPORTS:

DAC: George Grijalva reported that DAC is currently addressing compliance, and safety issues as a result of the Maas study, continuing to focus on the Disaster Preparedness Plan for disabled students and staff, and examining the costs and purchase of universal- access computer stations.

EH&S Environmental Health and Safety is looking at standardization of a universal design for SRJC office furnishings. Mike Ceser suggested hiring an outside consultant in conjunction with this effort and major projects.

Heritage Facilities: Held over.

.

3. SANTA ROSA CAMPUS PLANNING: Curt reported that a collaborative planning effort is underway with Santa Rosa City Schools. A PowerPoint presentation giving an aerial view of the SRJC owned property (105 acres), adjacent to the SRCS property (50 acres) highlighted the boundaries and possible collaborative planning issues. Maas will conduct another Planning Update on campus in late January. Curt explained current studies dictate vertical buildings, land acquisitions and a thorough examination of the reconfiguration of several existing structures. The library construction zone will consist of three staging areas, an extensive fenced zone and traffic & safety circulation patterns and corridors. Mid-July is the "tentative" timeframe assigned for the Analy Temp staff and students relocation to Kent Hall area. The "projected" release of state apportioned funding for the library may delay groundbreaking until September 2003.

4. PETALUMA INTERIM PLANNING: Carried over until February 2003 meeting.

  1. FACILITIES CONDITION ANALYSIS: Carried over until February 2003 meeting.

 

 

Meeting adjourned at 10:20 a.m.

The next meeting will be Thursday, January 9, 2003

 

STRATEGIC ENROLLMENT PLANNING COMMITTEE

Minutes of November 18, 2002 [Pending Approval]

3:30pm – 5:00pm

Health Sciences Conference Room 4061

Present: Sharon Bergeron, KC Boatsman, Ed Buckley, Ken Fiori, Doug Garrison, Kimberly Kalember, Renee LoPilato, Sharon Martinelli, Kimberlee Messina.

 

  • The minutes of November 4th were reviewed. No corrections were made.
  • Four sub-committees were proposed to monitor progress in schedule development, marketing, student outcomes, and fiscal matters. Since specific offices and positions have been charged to accomplish the goals of the Strategic Enrollment Plan, it was decided that the specific roles of these sub-committees will be reviewed in the Spring Term.
  • Susan Bagby Matthews, manager of public relations, is developing a marketing philosophy statement, and working to change and improve the overall nature of public relations/marketing for SRJC.
  • The committees who have reviewed the StEP Plan to date are:
    • Institutional Planning
    • Academic Senate
    • Academic Affairs Council
  • The committee reviewed the 12 strategic goals. The Dean of Admissions, Records and Enrollment Development office will be added to goal #4. It was suggested that, if the schedule of classes and/or catalog is made accessible to Spanish speaking students, the translation for those documents be made consistent and systematic. There are already efforts underway to eliminate the duplication of information currently in the schedule of classes and the catalog.
  • Ed Buckley, VP of Academic Affairs, reported on the status of his component’s efforts to complete the assigned enrollment goals as designated in the Plan.
  • It was decided that the institutional offices, as stated in the goals, would be responsible for monitoring the progress of the StEP plan in their area.
  • It was suggested that the Core Data elements be reviewed annually for their effectiveness.
  • KC Boatsman reported on The Research & Planning Group whose focus is research and planning for community colleges statewide. The R&P planning group has created a document outlining statewide research imperatives for the coming years. The imperatives are: student learning outcomes, accountability, technology, diversity, research & planning training and services. Please refer to your handouts for details.

 

Next StEP Committee Meeting ~ Monday, February 3, 2003 * 3:30pm – 5:00pm

 

Attachment for item # 6

Sonoma County Junior College District

Response to the Chancellor’s Request for a Commitment to the

Equity and Diversity Task Force Report

 

 

Task #1. Adopt EEO Plan by March 2004.

Response: Upon receipt of the Model Plan, Sonoma County Junior College District will proceed with revising our EEO Plan and will submit it to the Chancellor’s Office by March 2004.

Responsible entity(ies): Staff Diversity Committee; District Compliance Officer; President; Board of Trustees

 

Task #2. Adopt Student Equity Plan by March 2004.

Response: Upon receipt of the Model student equity plan, Sonoma County Junior College District will proceed with revising our Student Equity Plan and will submit it to the Chancellor’s Office by March 2004.

Responsible entity(ies): Academic Senate; Associated Student Body; President; Board of Trustees

 

Task #3. Create scholarships, forgivable/conditional loan programs and other incentives to enable community college students to complete Master’s degrees in return for committing to teach for a specified period of time in a California Community College by November 2003.

Response: Until such time as funding is available for this strategy, it will be held in abeyance. Given the bleak budget picture for 2003-2004, it is unlikely that this commitment will be given any time soon.

 

Task #4. Ensure that a regular program of training is commenced by April 2003 to Board members, and district faculty and staff regarding: a. How to effectively promote faculty and staff diversity, and student equity; and b. the latest changes to the diversity and equity statutes, regulations, and policies, including the Title 5 regulations on equal employment opportunity.

Response: We plan to engage in the following activities:

  1. The District Staff Diversity Committee will sponsor a workshop at our Professional Development Activity Days on February 13, 2003; a panel discussion brainstorming session on attracting and hiring a more diverse faculty and staff.

b. Annually the District Compliance Officer will make a presentation at a regularly scheduled Board of Trustees meeting that will encompass new information for the Board and district staff.

c. Include a diversity section in all new employee orientations.
  1. Under the leadership of the Staff Diversity Committee, and utilizing instruments such as "A User’s Guide to Diversity Practices in California Community Colleges," we will offer at least one workshop during each Professional Development Activity day directed at improving diversity in our faculty and staff.
  2. Begin a program of required diversity training for all participants in faculty and management hiring. The training will be conducted on an annual basis. The timeline for development of the training is as follows:
    • Spring 2003 – Human Resources and District Compliance jointly develop curriculum for the training
    • Fall 2003 – Recruit and train the core group of trainers. May be members of the Staff Diversity Committee, Academic Senate or HR staff
    • Spring 2004 – begin large group training

Responsible entity(ies): Staff Diversity Committee; District Compliance Officer; Director of Human Resources; Board of Trustees

 

Task #5. Increase outreach efforts with community-based agencies in a mutual exchange of services by March 2004.

Response: We will begin to identify community-based agencies with whom we might partner for an exchange of services and begin outreach by March 2004.

Responsible entity(ies): Board of Trustees, President, Director of Human Resouces, Staff Diversity Committee

 

Task #6. Establish by March 2004 partnerships with private industry to identify potential part-time faculty in areas where instructor shortages exist.

Response: Utilizing existing vocational programs’ advisory committees, we will identify areas in which instructor shortages exist and local business and industry with which we might partner to fill those shortages. We will strategize to fill these shortages in creative ways, i.e., internships, guest lecture opportunities, release-time from work to teach, etc. However, planning activities only will take place until such time as funds are available to fill instructor shortages.

Responsible entity(ies): Academic Affairs; Director of Human Resources

 

Task #7. Establish by March 2004 relationships with city and county governments in order to participate in housing programs for faculty, staff and administrators.

Response: We will begin to identify potential partners within city and county governments to participate in housing opportunities for faculty, staff and administrators. For example, we are currently in dialogue with Workforce Housing Associates, regarding affordable housing. Perhaps expand the partnerships to include foundations, other financial institutions, etc.

Responsible entity(ies): Board of Trustees; President

 

Task #8. Support efforts of SEIU and the Classified Senate to develop by September 2003 programs to encourage and support classified staff in meeting minimum qualifications for instruction.

Response: The labor contract with our classified staff currently allows classified staff to apply for release time to attend classes. The contract also allows classified staff to teach part- time, retain their classified position at less than full-time and retain their fully paid health and welfare benefits. In addition, we will explore establishing scholarship opportunities for classified staff to attend classes in order to be eligible to teach.

Responsible entity(ies): Director of Human Resources, Director of Student Financial Services, SEIU, Classified Senate

 

Task #9. Form recruitment consortia with other educational institutions, such as the Northern California Bay Area Higher Educating Recruitment Consortium (HERC) by February 2003.

Response: We will explore joining the HERC and other hiring consortiums as funds permit.

Responsible entity(ies): Director of Human Resources, District Compliance Officer

 

Task #10. By July 2003 develop procedures to expand diversity of part-time faculty and provide mentors to assist part-time faculty to develop the potential to fill full-time positions.

Response: During Spring 2003 semester we will begin discussions with the Academic Senate to provide opportunities for part-time faculty to develop and maximize opportunities to fill full- time positions. Some possible strategies may involve presenting workshops for adjunct faculty on the application process, resume writing clinics, interview techniques, etc.

Responsible entity(ies): Director of Human Resources, District Compliance Officer, Academic Senate

 

Task #11. Market community college full and part-time teaching to K-12 teachers by May 2003.

Response: Academic Affairs, Human Resources and Public Relations will begin discussions to strategize how to expand marketing efforts to K-12 teachers in the area.

Responsible entity(ies): Academic Affairs, Director of Human Resources, Director of Public Relations

 

 
Posted by mlinford at 12:00 PM
Minutes 01/27/2003 


INSTITUTIONAL PLANNING COUNCIL


Minutes


January 27, 2003


Present: Robert F. Agrella, KC Boatsman, Inge Bockman, Ed Buckley, Craig Butcher, Nick Caston Alex Drake, Brenda Flyswithhawks, Joe Friedman, Doug Garrison, Greg Granderson, Curt Groninga, Jeanne Johnson, Donna LaFollette, Jennifer Mann, Narmeen Nasseem, Ricardo Navarrette, Ron Root and Deborah Sweitzer


Absent: Eric Allen, Alix Alixopoulos, and Wende Wahl


Guests: Marti Estrin, Karen Furukawa and Marie Thompson



1. PLANNING COMMITTEE COORDINATION: Budget Advisory Committee---Ron Root provided a brief update of State budget events since last December. Additionally, given the need to reduce expenditures and enhance revenues—He is taking a planned increase of the non-resident tuition fee and an increase in parking fines to the Board for approval. Some concern was expressed as to the impacts on international students who also have difficulty gaining student employment. Educational Planning Coordinating Council---Ed Buckley reported that the EPCC and Academic Affairs is reviewing self-study planning recommendations as they relate to instructional programs. EPCC is reviewing majors and certificate programs approval processes. District Facilities Planning Committee---Curt Groninga reported DFPC is monitoring space planning processes and the schedules related to Kent Hall removal, Analy Temps demolition and new construction. StEP---Doug Garrison indicated StEP will be reviewing its enrollment management goals per the StEP Plan. Academic Senate---has formed a joint task force with AFA to review faculty loads and will be reviewing district tenure review policies and procedures (Dtrac).


2. ACCREDITATION RESPONSE UPDATE: Ed Buckley reported the College has received a letter from the Commission signifying SRJC accreditation had been affirmed. He encourages other component areas and standard’s committees to review the self-study planning recommendations for action and update. The final report of the visiting committee will be made available to the college community.


3. MEASURE A PROJECTS UPDATE: Curt Groninga provided an update on the consultant planning activities with an emphasis on collaborative planning efforts between SRJC and Santa Rosa City Schools. He outlined project scheduling issues for the library and Analy Hall connection work due to anticipated delays in the release of Prop 47 funds by the State. The initial computer laboratory replacement equipment purchases have begun. 


4. 2002-2003/2003-2004 BUDGET UPDATE: Ron Root relayed the budgeting and planning issues impacted by additional mid-year and significant 2003-2004 State budget reductions. He outlined the one worst case scenario that would deplete all general fund reserves by 2003-2004 if the College did not take appropriate budgetary actions. The President and other component administrators have met and agreed on a series of principles utilized to guide their 2002-03 and 2003-04 budget reduction guidelines. The Board will review and act upon the principles and component administrator proposals on January 29th. All employee groups will be asked to participate in the proposed budgetary solutions designed to keep a focus on the College’s mission and planning goals. The component administrators will be working closely with the College community and will be communicating updates on a frequent basis.


5. REPORT OF THE TASK FORCE ON EQUITY AND DIVERSITY: Marie Thompson and Karen Furukawa provided an update on the College’s Response to the Chancellor’s Request for a Commitment to the Equity and Diversity Task Force Report. The attached (see below) response document was reviewed by IPC with several minor suggestions and clarification inquiries made. The bulk of the district responses are due by March 2004. However, the Staff Diversity Committee, the District Compliance Officer and the Director of Human Resources are working on each the ten identified tasks. Karen and Marie will keep the College informed as to the progress of the response document and they encourage cross-institutional input.


6. NON-CREDIT ESL PROGRAM DISCUSSION: Marti Estrin and Brenda Flyswithhawks provided an outline and description of the non-credit ESL program and its needs (attached below). According to Marti, the non-credit ESL Program has increased its enrollment by 45% during the past four years. Though no formal data exists for this non-credit program activity, non-credit ESL faculty are wanting to make certain that the program is understood and it is recognized as a continuing program that is in need of resources for it to effectively operate. Marti will be meeting separately with Ed Buckley and Ricardo Navarrette to further clarify the program goals, activities and needs. The AFA is reviewing the non-credit ESL salary schedule and load. 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 



Attachment for item # 5


Sonoma County Junior College District


Response to the Chancellor’s Request for a Commitment to the


Equity and Diversity Task Force Report


 


 


Task #1. Adopt EEO Plan by March 2004.


Response: Upon receipt of the Model Plan, Sonoma County Junior College District will proceed with revising our EEO Plan and will submit it to the Chancellor’s Office by March 2004.


Responsible entity(ies): Staff Diversity Committee; District Compliance Officer; President; Board of Trustees 


 


Task #2. Adopt Student Equity Plan by March 2004.


Response: Upon receipt of the Model student equity plan, Sonoma County Junior College District will proceed with revising our Student Equity Plan and will submit it to the Chancellor’s Office by March 2004.


Responsible entity(ies): Academic Senate; Associated Student Body; President; Board of Trustees 


 


Task #3. Create scholarships, forgivable/conditional loan programs and other incentives to enable community college students to complete Master’s degrees in return for committing to teach for a specified period of time in a California Community College by November 2003.


Response: Until such time as funding is available for this strategy, it will be held in abeyance. Given the bleak budget picture for 2003-2004, it is unlikely that this commitment will be given any time soon.


 


Task #4. Ensure that a regular program of training is commenced by April 2003 to Board members, and district faculty and staff regarding: a. How to effectively promote faculty and staff diversity, and student equity; and b. the latest changes to the diversity and equity statutes, regulations, and policies, including the Title 5 regulations on equal employment opportunity.


Response: We plan to engage in the following activities:


    


  1. The District Staff Diversity Committee will sponsor a workshop at our Professional Development Activity Days on February 13, 2003; a panel discussion brainstorming session on attracting and hiring a more diverse faculty and staff.





b. Annually the District Compliance Officer will make a presentation at a regularly scheduled Board of Trustees meeting that will encompass new information for the Board and district staff.


c. Include a diversity section in all new employee orientations.




    


  1. Under the leadership of the Staff Diversity Committee, and utilizing instruments such as "A User’s Guide to Diversity Practices in California Community Colleges," we will offer at least one workshop during each Professional Development Activity day directed at improving diversity in our faculty and staff.
    2. 

  2. Begin a program of required diversity training for all participants in faculty and management hiring. The training will be conducted on an annual basis. The timeline for development of the training is as follows:




    


      

    • Spring 2003 – Human Resources and District Compliance jointly develop curriculum for the training 
      • 

    • Fall 2003 – Recruit and train the core group of trainers. May be members of the Staff Diversity Committee, Academic Senate or HR staff 
      • 

    • Spring 2004 – begin large group training
    




Responsible entity(ies): Staff Diversity Committee; District Compliance Officer; Director of Human Resources; Board of Trustees


 


Task #5. Increase outreach efforts with community-based agencies in a mutual exchange of services by March 2004.


Response: We will begin to identify community-based agencies with whom we might partner for an exchange of services and begin outreach by March 2004.


Responsible entity(ies): Board of Trustees, President, Director of Human Resouces, Staff Diversity Committee


 


Task #6. Establish by March 2004 partnerships with private industry to identify potential part-time faculty in areas where instructor shortages exist.


Response: Utilizing existing vocational programs’ advisory committees, we will identify areas in which instructor shortages exist and local business and industry with which we might partner to fill those shortages. We will strategize to fill these shortages in creative ways, i.e., internships, guest lecture opportunities, release-time from work to teach, etc. However, planning activities only will take place until such time as funds are available to fill instructor shortages. 


Responsible entity(ies): Academic Affairs; Director of Human Resources


 


Task #7. Establish by March 2004 relationships with city and county governments in order to participate in housing programs for faculty, staff and administrators.


Response: We will begin to identify potential partners within city and county governments to participate in housing opportunities for faculty, staff and administrators. For example, we are currently in dialogue with Workforce Housing Associates, regarding affordable housing. Perhaps expand the partnerships to include foundations, other financial institutions, etc.


Responsible entity(ies): Board of Trustees; President


 


Task #8. Support efforts of SEIU and the Classified Senate to develop by September 2003 programs to encourage and support classified staff in meeting minimum qualifications for instruction.


Response: The labor contract with our classified staff currently allows classified staff to apply for release time to attend classes. The contract also allows classified staff to teach part-time, retain their classified position at less than full-time and retain their fully paid health and welfare benefits. In addition, we will explore establishing scholarship opportunities for classified staff to attend classes in order to be eligible to teach.


Responsible entity(ies): Director of Human Resources, Director of Student Financial Services, SEIU, Classified Senate


 


Task #9. Form recruitment consortia with other educational institutions, such as the Northern California Bay Area Higher Educating Recruitment Consortium (HERC) by February 2003.


Response: We will explore joining the HERC and other hiring consortiums as funds permit.


Responsible entity(ies): Director of Human Resources, District Compliance Officer


 


Task #10. By July 2003 develop procedures to expand diversity of part-time faculty and provide mentors to assist part-time faculty to develop the potential to fill full-time positions.


Response: During Spring 2003 semester we will begin discussions with the Academic Senate to provide opportunities for part-time faculty to develop and maximize opportunities to fill full-time positions. Some possible strategies may involve presenting workshops for adjunct faculty on the application process, resume writing clinics, interview techniques, etc.


Responsible entity(ies): Director of Human Resources, District Compliance Officer, Academic Senate


 


Task #11. Market community college full and part-time teaching to K-12 teachers by May 2003.


Response: Academic Affairs, Human Resources and Public Relations will begin discussions to strategize how to expand marketing efforts to K-12 teachers in the area.



Responsible entity(ies): Academic Affairs, Director of Human Resources, Director of Public Relations


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 



Attachment for item # 6


Non-Credit ESL Speaking Points


 


 


 


I.	The Nature of Non-credit ESL


    

      


    1. Curriculum, classes and student demographics
      2. 

    2. Enrollment and growth of the program
      3. 

    3. The use of Non-credit Matriculation Funds
    




 


II.	Non-credit ESL Program Needs


    

      


    1. A reliable and standardized non-credit ESL assessment tool and system.
      2. 

    2. Institutional support for the assessment, placement, enrollment and registration of non-credit ESL students, prior to the beginning of classes.
      3. 

    3. Increased levels of funding for on-site counseling at off-campus locations.
      4. 

    4. An examination of the non-credit adjunct salary scale to ensure appropriate compensation for an increasingly academic workload.
    




 




III.	The Need to Direct Budgetary Support Toward Institutional Priorities




    

      


    1. SRJC Institutional Goals for 2002-2003 support outreach to diverse student populations and student persistence from the developmental level until each student's educational goals have been met.
      2. 

    2. The SRJC Educational Master Plan places Developmental Education and ESL within the top 3 institutional priorities.
      3. 

    3. Plan 4, Page 72 of the Self-Study states, "Academic Affairs and Student Services will develop a strategic plan for improving the college's services to the Latino/Hispanic community."
    




 


 


 


 


Non-Credit ESL Fact Sheet


I.	The Nature of Non-credit ESL


	Curriculum, Classes and Students



    

  • Non-credit ESL is an open-entry, open-exit program that is intricately linked to the credit ESL Program. 
    • 

  • Non-credit ESL currently offers 3 different classes for students; ESL 706, English Skills Workshop, ESL 701, Primary Language Literacy and ESL 724, Vocational ESL 
    • 

  • The majority of NC ESL classes are ESL 706 and consist of heterogeneous groups of students from 5 different levels. 
    • 

  • Three off-campus sites offer as many as 8 classes per night and students are leveled based on a locally designed assessment test. This test has not been approved by the chancellor's office and has not been normed to ensure reliability and objectivity since the District does not provide a Non-credit assessment system similar to Credit ESL.
    • 

  • Teachers are solely responsible for the assessment, placement, registration and enrollment of students, all of which occur the first 2-3 days of class, and on an on-going basis throughout the semester. These procedures take away valuable teaching time from NC ESL students.



 


Enrollment and Growth of the Program



    

  • There are approximately 2,000 non-credit ESL students who attend classes at over 18 different off-campus sites. 
    • 

  • A recent non-credit survey indicated that there is gender equity in the non-credit ESL program. 
    • 

  • Over 90% of non-credit ESL students are Hispanic and non-credit students represent over 20 different countries. 
    • 

  • Students' number one stated goal for taking ESL classes is to improve opportunities at work followed by their desire to help their children do well in school. 
    • 

  • Since the College does not maintain records on non-credit students for more than 1 semester, it is impossible to track the matriculation rate of non-credit ESL students to the credit program.
    • 

  • In the past 4 years, over 25 adjunct faculty have bee hired and the number of NC ESL sections has grown from 24 - 64.
    • 

  • The head-count of NC ESL has grown by over 45% in the past 4 years.



 


 


 


 


 


Use of Non-Credit Matriculation Funds



    

  • Four years ago, Non-credit ESL began to receive funds from the state under the Seymour-Campbell Matriculation Act, Section 78210, which states that "matriculation services and requirements for non-credit students are non construed to be a separate program, and thus, to be exempted from the matriculation requirements. 
    • 

  • Non-credit matriculation is interpreted as being an extension of the credit services, therefore, under the requirements of credit. 
    • 

  • Non-credit ESL students, therefore, have the same access to on-site counseling, orientation and assessment services as do credit students.



 


II.	Non-credit ESL Program Needs



    

  • A reliable and standardized non-credit ESL assessment tool and/or system. 
    • 

  • District support for the assessment, enrollment, registration and placement of non-credit ESL students prior to the beginning of classes. 
    • 

  • Increased levels of funding for on-site counseling at all off-campus ESL sites. 
    • 

  • A re-examination of the non-credit adjunct pay schedule to ensure appropriate pay for an increasingly academic workload. 
    • 

  • With increasing emphasis on student outcomes and program effectiveness, non-credit instructors are compensated at 2/3 the rate of credit adjunct instructors and are allotted less than 23 minutes per instructional hour for preparation, assessment and student consultation. This compares to the 61 minutes per instructional hour that credit adjuncts receive.



 




III.	The Need to Direct Budgetary Support Toward Institutional Priorities





    

  • SRJC Institutional Goals for 2002-2003 support outreach to diverse student populations and student persistence from the developmental level until each student's educational goals have been met. The SRJC Educational Master Plan places Development Education and ESL within the top 3 institutional priorities. 
    • 

  • Plan 4, Page 72 of the Self-Study states, "Academic Affairs and Student Services will develop a strategic plan for improving the college's services to the Latino/Hispanic community. 
    • 

  • NC ESL is intricately linked to Credit ESL, and therefore, needs institutional support to ensure students matriculation and persistence. There is no better strategic plan for improving the college's services to the Latino/Hispanic community than institutional support for the NC ESL Program.







Posted by mlinford at 12:00 PM