1. PLANNING COMMITTEE COORDINATION: Activity reports from the co-chairs of the Budget Advisory Committee (BAC), Educational Planning and Coordinating Council (EPCC), District Facilities Planning Committee (DFPC), Strategic Enrollment Planning Committee (STEP) and the Academic Senate.

2. ACCREDITATION RESPONSE UPDATE: An update on anticipated SRJC response activities to the recent Accreditation visit. Ed Buckley

3. SPACE PLANNING UPDATE: An administrative review of the space masterplanning progress. Curt Groninga

4. PARKING AND TRAFFIC ANALYSIS: An update. Curt Groninga

5. MEASURE A PROJECTS UPDATE: A periodic review of the progress on Measure A projects and expenditures. Curt Groninga and Ron Root.

Present: Robert F. Agrella, Inge Bockman, Ed Buckley, Craig Butcher, Nick Caston Alex Drake, Joe Friedman, Greg Granderson, Curt Groninga, Jeanne Johnson, Donna LaFollette, Molly Lynch, Jennifer Mann, Narmeen Nasseem, Ricardo Navarrette, Ron Root and Deborah Sweitzer

Absent: Eric Allen, Alix Alixopoulos, KC Boatsman, Brenda Flyswithhawks, Doug Garrison, Terry Lindley and Wende Wahl

Guests: Kari Vigland and Patie Wegman

1. PLANNING COMMITTEE COORDINATION: BAC: Much of what was recently discussed in BAC will be part of the Budget Update report. EPCC: Reviewing CR/NC ESL policy; discussing Certificate Readiness with a 40% residency requirement at SRJC. Also reviewing Diversity in SRJC hiring policies. DFPC: No meeting since last IPC meeting. StEP: No report. Senate: Greg Granderson is reviewing college majors, NC/ESL and disabled student accommodation in classrooms.

2. ACCREDITATION RESPONSE UPDATE: Ed Buckley reported that as indicated in the EPCC report that the College is preparing to address self-study plans; diversity hiring practices and policies and; linking planning and budgeting.

3. 2002-2003 & 2003-2004 BUDGET UPDATE: Ron reported the grim news that the Governor’s special legislative session on the budget is designed to address the $6 billion shortfall in the 2002-2003 budget which means the community colleges anticipate severe cutbacks in current year budgets. State revenues continue in downward spiral and the Chancellor’s Office is anticipating 20 to 25% reductions in its operations. In addition to anticipated state-driven budget reductions, SRJC must address mandates to cover $1 million in unanticipated PERS contributions, $100,000 in workers compensation increases. College Component Administrators are to start addresses budget reduction planning. It is anticipated 2003-2004 general fund budget reductions will be substantially worse than 2002-2003.

4. PROGRAM AND SCHEDULING ADJUSTMENTS: SANTA ROSA TO PETALUMA: Ed indicated that Academic Affairs has decided to defer any scheduling adjustments moving course sections from Santa Rosa to Petaluma. This is based upon the assumption that the roadwork surrounding the Santa Rosa campus deferral until 2004 and the anticipated Library and multi-level parking structures will not adversely impact on anticipated growth of the Santa Rosa program. Curt reported that the College will continue with its plans to provide Petaluma expanded classroom and office facilities since it will attempt to move classes from the Casa Grande High School location to the Petaluma Campus. The Petaluma Campus will have increased capacity in its morning and afternoon schedules.

5. CLASSROOM ACCOMODATION FOR DISABLED STUDENTS: Per IPC’s request, Kari Vigland and Patie Wegman reviewed Office of Civil Rights requirements for providing academic adjustments for disabled students needing special accommodation in the classroom setting. Due to recent OCR decisions the College needs to develop a process which complies with Federal mandates. Patie and Kari have been working with District Compliance Officer Marie Thompson in developing process including appeals that address student needs within the classroom setting without, hopefully, impacting negatively on the learning environment for other students. Ed indicated that OCR does distinguish between reasonable accommodation and academic adjustments. Faculty have expressed concern that, in some instances, the adjustment may go beyond the reasonable accommodation standard and may lead to a disrupted learning environment within the classroom setting. New policy development is designed to implement academic accommodation as a "institutional decision" which address compliance issues of academic adjustment.

M i n u t e s

Friday, November 26, 2002

Senate Chambers, 2:30 p.m.

The meeting was called to order by Ron Root (Co- Chair).

Members present: Russ Bowden, Barbara Croteau (Co-Chair), Ted Crowell, Peg Goebel, Micca Gray, Maryanne Michaels, Cole Perry, Jamey Ransford, Ron Root (Co-Chair), Deborah Sweitzer, Sandi Tassano.

Members absent: Bob Flores, Michael Ludder, Joe Morello, Ed Sikes.

Also present: Ed Buckley, Tatjana Omrcen, Bea Griffiths, Ty Ronquillo, Kathi Bradbury, Eileen Cichocki, Susan St. Clair.

1. Approval of Minutes—November 8, 2002

The minutes from the committee’s November 8, 2002 meeting were approved as submitted.

Ed Buckley said faculty salary is the single most significant cost, and FTES is the single most significant revenue. He continued by reviewing instructional terms such as FTES (1 student x 5 courses x 3 hours/week x 35 weeks = 525 Student Contact Hours, or 1 FTES), Positive Attendance (actual student contact hours), and FTEF (the sum of instructional assignments equaling 100%). Ed explained that all faculty reassigned time does not count toward FTEF. He said that one credit FTES generates $3,352, and one non-credit FTES generates $1,834. When Deborah Sweitzer asked about credit/no credit courses, Ed replied that credit/no credit courses receive apportionment, but contract instruction and out-of-country students do not generate apportionment revenue.

Ed Buckley said the workload measure should evaluate the college’s revenue, compared with its expenditures. He indicated that a direct measure of the ratio of revenue to expenditure is FTES divided by FTEF.

During a discussion regarding lower enrolled classes, Ed Buckley said as the college was building programs both off-campus and at the Petaluma campus, there were low-enrolled classes that were allowed to continue, but now that the college will not be getting paid for growth, the institution needs to examine this practice. Ed added that if all SRJC’s lecture classes were taught by contract faculty, and each had a limit of 22 students, the college would fail financially. Ron Root pointed out that not all instruction is equal: Health Sciences courses, for instance, are mandated to have smaller class sizes and SRJC’s funding from the State does not take this into account.

Ed Buckley reviewed the major variables: class size (pedagogy, facilities, maximum and minimum class size, shrewd scheduling); load factors (lecture and lab, large-lecture-loads); salaries (full-time and hourly); and growth cap. He said other important factors also include high-cost programs, changing student characteristics, technology, and facilities. With this in mind, Ed said SRJC should determine what type of school it wants to be and what it wants to offer, and then plan strategies using better enrollment management.

Ron Root distributed a handout regarding Tidal Wave II, the explosion in California college enrollments. Ron said California is growing rapidly in some areas, and colleges in these areas have grown to serve the needs of a larger community college constituency. California’s southern counties are growing rapidly, but there is much slower growth in the northern counties. He continued by saying that part of the decline in SRJC’s workload efficiency is because the college has had to promote enrollment with high school outreach, off-campus courses, non-credit courses, etc. He said that colleges want growth to earn more revenue than that growth costs, and that the margin is narrowing. Ron added that if SRJC just cuts non- instructional budgets, it will amount to relatively insignificant funds. Significant financial impact is in class enrollment—the college needs to look at instructional efficiencies and how the college manages its instructional function.

During a discussion about scheduling conservatively to minimize the number of cancelled classes, Maryanne Michaels suggested using large wait lists (up to 30 slots), and utilizing those lists to create new sections if additional classrooms are available.

Eileen Cichocki distributed a handout regarding General Fund unrestricted and designated 2002/03 budget amounts. When Deborah Sweitzer asked whether the total for contract faculty salaries includes administrator salaries, Eileen replied that it does. Ron Root then asked Eileen to break-out administrators’ salaries from the contract faculty salaries, and to do the same with classified administrators’ salaries. Eileen offered to also breakout instruction salary costs from reassigned-time salary costs. When Russ Bowden asked if these figures can be compared over time, Eileen responded that the information could be set up as a four-year comparison.

Ron Root suggested that the committee start the discussion about budget retrenchment strategies at a conceptual level, and although looking at numbers can be beneficial to get a sense of the magnitude of particular expenses (i.e., salaries), the committee should talk about the process before it delves into detail.

Ron Root distributed a handout regarding the general obligation bond projects, and told the committee he would supply periodic updates.

The meeting adjourned at 4:35 p.m.

Committee Membership for 2002-03:

Ed Buckley, Terri Frongia, Kris Abrahamson, Reneé LoPilato, Victor Cummings

Greg Granderson, Karen Kellam, Rosemary Ward, Anne O'Donnell, Joan Scarborough

Student Liz Bauer, 2nd Student Representative -- to be determined

Present: Eric Allen, Robert F. Agrella, KC Boatsman, Inge Bockman, Ed Buckley, Craig Butcher, Nick Caston Alex Drake, Brenda Flyswithhawks, Joe Friedman, Doug Garrison, Greg Granderson, Curt Groninga, Jeanne Johnson, Donna LaFollette, Jennifer Mann, Narmeen Nasseem, Ricardo Navarrette, Ron Root and Deborah Sweitzer

Absent: Alix Alixopoulos, Terry Lindley and Wende Wahl

1. PLANNING COMMITTEE COORDINATION: BAC: No report EPCC: No report DFPC: No report StEP: Discussing how to proceed with the enrollment management plan and decided to wait until constituent groups review process. Senate: Greg Granderson reported the Senate passed a resolution supporting AFA’s review of salary issues and the Senate to review ESL teaching loads. Senate favors equal workload for short courses.

2. ACCREDITATION RESPONSE UPDATE: The College has received no new information in relation to the accreditation report.

3. 2002-2003 & 2003-2004 BUDGET UPDATE: Dr. Agrella provided a brief overview of information the College has received regarding the Governor’s proposed $10 billion state government budget reductions. The reality is that the College has very little definitive information thus far. Our best guess right now is $1.5 million to $5.0 million in 2002-2003 reductions which would need to occur during the balance of this fiscal year. As the component administrators gain more information they will begin to run budget reduction scenarios. Ron Root will be communicating soon with the college community to layout what options the college may need to consider.

4. SPACE PLANNING AND PARKING ANALYSIS UPDATE: Curt Groninga provided an overview as to the progress of the planning consultants and identified a number of planning issues requiring further work. Key to completing the space planning analysis is the development of collaborative planning efforts with City Schools. Both the College and City Schools have mutual interests in resolving issues revolving around the location of classroom space, parking structures and tennis courts. The College is extending the consultant’s services in order to develop some collaborative planning agreements between the two entities. Curt indicated that both consultant’s believe that parking structures are needed at the front of the campus (Bailey Lot) and in the back of the campus as well. Internal circulation through the campus is also a major issue. He reviewed some of the Library construction planning logic as it relates to fencing off the area around the construction site and abutting both Analy and Bussman Halls. He reviewed the construction area circulation plans and staging areas as well.

5. MEASURE A PROJECTS UPDATE: Curt provided a copy of the Measure A General Obligation Expenditures Report as of December 6, 2002. The report outlines capital outlay expenditures by bond project categories. Robert indicated that the report and other information will be placed on a Proposition 39 web site as part of the College’s web page.