Santa Rosa Junior College
INSTITUTIONAL PLANNING COUNCIL
Agenda
November 25, 2002
Race Conference Room
1:10 p.m.
1. PLANNING COMMITTEE COORDINATION: Activity reports from the co-chairs of the Budget Advisory Committee (BAC), Educational Planning and Coordinating Council (EPCC), District Facilities Planning Committee (DFPC), Strategic Enrollment Planning Committee (STEP) and the Academic Senate.
2. 2002-2003 AND 2003-2004 BUDGET UPDATE: An update by Ron Root as to any new budgetary information emanating from Sacramento that would impact Santa Rosa Junior College either in the current or next fiscal year.
3. ACCREDITATION RESPONSE UPDATE: An update on anticipated SRJC response activities to the recent Accreditation visit. Ed Buckley
4. ESL NON-CREDIT: A discussion of non-credit ESL proposals as presented by Marty Estrin.
5. PROGRAM AND SCHEDULING ADJUSTMENTS: SANTA ROSA TO PETALUMA: A continuous update on planning for shifts of some classes from Santa Rosa to Petaluma and related facilities impacts. Ed Buckley, Doug Garrison and Curt Groninga
6. CLASSROOM ACCOMODATION FOR DISABLED STUDENTS: An update and discussion as to the accommodation policy and impacts on the instructional environment. Invited participants include Kari Vigland, Patti Wegman and Ed Buckley.
Santa Rosa Junior College
INSTITUTIONAL PLANNING COUNCIL
Minutes
November 18, 2002
Present: Robert Agrella, KC Boatsman, Inge Brockman, Alex Drake, Eric Allen, Brenda Flyswithhawks, Joe Friedman, Doug Garrison, Greg Granderson, Curt Groninga, Jeanne Johnson, Donna LaFollette, Jennifer Mann, Narmeen Nasseem and Ricardo Navarrette
Absent: Alex Alixopoulos, Ed Buckley, Craig Butcher, Molly Lynch, Nick Caston, Ron Root, Deborah Sweitzer, Terry Lindley and Wende Wahl
2. INSTITUTIONAL MASTER PLAN UPDATE: Curt Groninga presented an update on the Administrative Services Master Plan Abstract. His focus was on six areas of interest (expanded institutional research activities, comprehensive physical master planning, integrated electronic records project planning, expanded technology infrastructures, environmental impacts planning and Administrative Services staffing and planning. All topics reflected a considerable amount of activity and progress. Curt indicated the master planning activities should conclude in early February, the institutional research self-study data related to accreditation should increase significantly and that a considerable development of acquisition and installation of equipment per the technology plan should commence soon.
3. PLANNING UPDATE: Curt Groninga indicated the working drawing funds for the Library (Prop 47) have been received and that working drawings will be submitted to DSA before the end of November. Construction funds as well as preliminary and working drawing monies for Petaluma Phase II will be received by September, 2003. He further indicated the state will require a 50-50 match on the Plover Conversion Project. The Culinary at The Brickyard Project is nearing completion. Once a bid protest on the Baker Hall Remodel Project is settled, the bid will be submitted for approval at the December Board meeting.
- PROGRAM AND SCHEDULING ADJUSTMENTS: SANTA ROSA TO PETALUMA : Both Doug Garrison and Curt Groninga reported on Santa Rosa & Petaluma Program Scheduling Adjustments for 2003- 2004. Doug is developing, in consultation with Petaluma and Santa Rosa faculty and administrators. Brenda and Greg requested that great care be given to faculty and student needs/concerns as part of the planning process. Curt is working with the architects to develop a general facilities plan (modulars) for the expansion of the Petaluma capacity. He is working with Jim Rose, Doug and Jay Carpenter. Curt hopes to have a facility ready by the end of June.
6. STRATEGIC ENROLLMENT PLAN: Doug indicated the StEP Plan will be discussed at the December 18th Senate meeting and at the StEP meeting on November 19th and at AAC on December 17th.
M I N U T E S
ACADEMIC SENATE
Santa Rosa Junior College
November 6, 2002
(pending approval)
PRESENT: G. Granderson, M. Bond, M. Connell, D. Larsen, B.
Croteau, W. Neel, K. Messina, M. Ludder, V. Bertsch, M. Grossman, M.
Estrin, D. Munton, B. Withers, A. LaRue, A. Spall, D. Campagna, M.
Pierce, B. Flyswithhawks, D. Gooch, P. Goebel, P. LoCoco, B. Hinkle,
D. Fischer, L. Denner
ABSENT: T. Vasquez
OPEN FORUM:
1. M. Ludder distributed information on part-time non credit.
2. M. Connell announced the next Arts and Lectures program.
3. G. Granderson attended the State Academic Senate Fall Conference.
One issue that was addressed was the rise in cheating on campuses
excluding plagiarism. Does SRJC have an institutional policy on
cheating. There is a movement to raise the English and Math standard
for the AA degree.
4. J. Mann said Staff Development is developing a needs assessment
for the delivery of staff development. She would like a senator to
come to a retreat on December 6 at the USF Brickyard.
MINUTES:
The Minutes of October 16, 2002 was approved.
REPORTS:
1. EPCC - G. Granderson reported that they are still reviewing the
policy on residency. The committee is still discussing Policy
8.1.1.
2. Elections Committee and Professional Ethics Committee - Kimberlee
Messina, Marj Grossman and Marti Estrin were appointed to the
Elections Committee. The Professional Ethics Committee will reconvene
and meet in December. The State Senate has adopted a new policy on
Professional Ethics. This will be distributed at a later date.
3. IPC - B. Flyswithhawks said they had a report on the overall
master plan for the district and Ron Root reported on the budget.
Root felt that SRJC will weather the budget cuts as well as we have
in the past. Program and Schedule Adjustment is a new term being used
to talk about relationships between Santa Rosa and Petaluma and their
growth. IPC will continually discuss moving courses/faculty to
Petaluma during construction.
4. Program Coordinators - M. Pierce reported that there are seven
program coordinators in Petaluma. They are looking at how to be more
effective in representing the campus. They are developing a job
description for Program Coordinators and how they will be
compensated. AFA and the senate are forming a joint task force. If
interested contact Greg.
5. 2003/2004 Calendar - The final draft from the Calendar Committee
of the 2003/2004 academic calendar was distributed. PDA days are
scheduled for February 11 & 12, 2004.
DISCUSSION:
1. College Majors - Anne Donegan distributed the Status of Majors
Proposals. 54 majors have been submitted and ten have been approved
by the committee. The process takes about a year. There will be a
link on the SRJC home page called Majors.
2. Non-credit ESL program - Marti Estrin distributed a fact sheet
which included the nature of non-credit ESL: curriculum, classes and
students, enrollment and growth of the program, and use of non-credit
matriculation funds; non-credit ESL program needs and the need to
direct budgetary support toward institutional priorities. A proposed
resolution was distributed for consideration. This was moved to a
discussion item at the next meeting.
3. Student Accommodations - K. Vigeland distributed the faculty
handbook for working with students with disabilities at SRJC. Student
accommodations both in class and out of class was defined. It was
expressed that it is inequitable and unfair to all the other students
if the essential requirement of the class has to be changed to
accommodate one student. Kari said the accommodation is to make every
effort to have access to the curriculum and the experience the
student is having while enrolled in a class. According to the
Chancellor's Office, funds are not available for homework
assignments. A request was made to have the funding guidelines
available for the senate to review.
Meeting adjourned at 5:00 PM
Copies of all materials distributed during the meeting
are available from the Academic Senate Office
DISTRICT FACILITIES PLANNING COMMITTEE AGENDA
November 14, 2002
Minutes
Present:
Luann Campbell, Lineda Christianson, Jay Carpenter, Jason Escher, Bob Flores, George Grijalva, Curt Groninga, Julie Muzzatti, Lamont Royer,1. NEW IDEAS, CONCERNS, ISSUES: The DFPC reviewed possible single topic agenda items for future DFPC meetings including final reports of the space and parking and traffic consultants. Additionally, they expressed interest in the Analy Temps Relocation planning and the movement of select course sections from Santa Rosa to Petaluma..
2. ANALY TEMP RELOCATION PLANNING UPDATE: Curt indicated that delays in the receipt of State funding for the Library next summer (from July to September) would allow the use of the Analy Temps through end of the Spring Semester, 2003. Curt further indicated that he is working with Knight Wagner to ascertain plausible space assignments and facilities locations.
3. PARKING ANALYSIS: DRAFT PLANS: Curt reported on the draft recommendations from the Parking consultants. Basically they are recommending a two multi-level parking structure plan for parking at Santa Rosa campus. Anticipated final draft is expected in late November, early December.
4. PETALUMA INTERIM PLANNING: Curt indicated that Jay, Jim Rose, Doug Garrison and himself are working on the possible use of the SSU modulars at the Petaluma Campus in order to create an educational village at the Petaluma Campus. Knight Wagner architecture is working on a site analysis and possible configuration. Petaluma administrators will work closely with faculty and staff to make certain that their proposals are reviewed and to work into planning efforts the needs of both students and faculty.
- BOND PROJECTS UPDATE: Curt indicated the Board will soon be considering what projects and expenditures would mark the initial $60 bond sales. .
- CURRENT PROJECTS UPDATE: Curt and Jay Carpenter reviewed the current status of the following projects: Culinary Arts @ the Brickyard, Baker Hall, Shone Farm classroom, land acquisitions, library, Petaluma Phase II, LG Firing and Plover Conversion projects..
- FUTURE MEETING LOCATIONS AND DATES: DFPC is considering future meetings (Spring Semester) at the Culinary Arts @ The Brickyard and the new Public Safety Training Center.
Santa Rosa Junior College
INSTITUTIONAL PLANNING COUNCIL
Minutes
November 25, 2002
Present: Robert F. Agrella, Inge Bockman, Ed Buckley, Craig Butcher, Nick Caston Alex Drake, Joe Friedman, Greg Granderson, Curt Groninga, Jeanne Johnson, Donna LaFollette, Molly Lynch, Jennifer Mann, Narmeen Nasseem, Ricardo Navarrette, Ron Root and Deborah Sweitzer
Absent: Eric Allen, Alix Alixopoulos, KC Boatsman, Brenda Flyswithhawks, Doug Garrison, Terry Lindley and Wende Wahl
Guests: Kari Vigland and Patie Wegman
1. PLANNING COMMITTEE COORDINATION: BAC: Much of what was recently discussed in BAC will be part of the Budget Update report. EPCC: Reviewing CR/NC ESL policy; discussing Certificate Readiness with a 40% residency requirement at SRJC. Also reviewing Diversity in SRJC hiring policies. DFPC: No meeting since last IPC meeting. StEP: No report. Senate: Greg Granderson is reviewing college majors, NC/ESL and disabled student accomodation in classrooms.
2.ACCREDITATION RESPONSE UPDATE: Ed Buckley reported that as indicated in the EPCC report that the College is preparing to address self-study plans; diversity hiring practices and policies and; linking planning and budgeting.
3. 2002-2003 & 2003-2004 BUDGET UPDATE: Ron reported the grim news that the Governor’s special legislative session on the budget is designed to address the $6 billion shortfall in the 2002-2003 budget which means the community colleges anticipate severe cutbacks in current year budgets. State revenues continue in downward spiral and the Chancellor’s Office is anticipating 20 to 25% reductions in its operations. In addition to anticipated state-driven budget reductions, SRJC must address mandates to cover $1 million in unanticipated PERS contributions, $100,000 in workers compensation increases. College Component Administrators are to start addresses budget reduction planning. It is anticipated 2003-2004 general fund budget reductions will be substantially worse than 2002-2003.
4. PROGRAM AND SCHEDULING ADJUSTMENTS: SANTA ROSA TO PETALUMA: Ed indicated that Academic Affairs has decided to defer any scheduling adjustments moving course sections from Santa Rosa to Petaluma. This is based upon the assumption that the roadwork surrounding the Santa Rosa campus deferral until 2004 and the anticipated Library and multi-level parking structures will not adversely impact on anticipated growth of the Santa Rosa program. Curt reported that the College will continue with its plans to provide Petaluma expanded classroom and office facilities since it will attempt to move classes from the Casa Grande High School location to the Petaluma Campus. The Petaluma Campus will have increased capacity in its morning and afternoon schedules.
5. CLASSROOM ACCOMODATION FOR DISABLED STUDENTS: Per IPC’s request, Kari Viglandl and Patie Wegman reviewed Office of Civil Rights requirements for providing academic adjustments for disabled students needing special accomodation in the classroom setting. Due to recent OCR decisions the College needs to develop a process which complies with Federal mandates. Patie and Kari have been working with District Compliance Officer Marie Thompson in developing process including appeals that address student needs within the classroom setting without, hopefully, impacting negatively on the learning environment for other students. Ed indicated that OCR does distinguish between reasonable accomodation and academic adjustments. Faculty have expressed concern that, in some instances, the adjustment may go beyond the reasonable accomodation standard and may lead to a disrupted learning environment within the classroom setting. New policy development is designed to implement academic accomodation as a "institutional decision" which address compliance issues of academic adjustment.