Present: Robert Agrella, Eric Allen, KC Boatsman, Ed Buckley, Craig Butcher, Nick Caston, Alex Drake, Brenda Flyswithhawks, Joe Friedman, Doug Garrison, Curt Groninga, Greg Granderson, Inga Brockbank, Jeanne Johnson, Donna LaFollette, Molly Lynch, Narmeen Nasseem, Ricardo Navarrette and Deborah Sweitzer

Absent: Ron Root

IPC Minutes

September 9, 2002

Page Two

1. Election of Chair

2. Approval of Minutes

3. Academic Senate Goals and Plans

4. Institutional Master Plan

5. Minimum Number of "Resident" Units Required for Certificates

6. Credit/Non-credit Limitation

Committee Membership for 2002-03:

Ed Buckley, Terri Frongia, Kris Abrahamson, Reneé LoPilato, Victor Cummings

Greg Granderson, Karen Kellam, Peg Ellingson, Anne O'Donnell, Joan Scarborough

Student Liz Bauer, 2nd Student Representative -- to be determined

PRESENT: G. Granderson, B. Flyswithhawks, M. Bond, M. Connell, D. Gooch, M. Pierce, B. Croteau, W. Neel, P. LoCoco, K. Messina, M. Ludder, V. Bertsch, P. Goebel, A. LaRue, B. Hinkle, L. Denner, J. Friedman, T. Vasquez, A. Spall, M. Estrin
ABSENT: D. Munton, B. Withers, J. Werring, D. Fischer, R. Myers

OPEN FORUM:
1. Robert Ethington, Activities Advisor in Student Affairs would like senate support for student information day and mini-orientations.
2. Jennifer Mann explained what is going on in Staff Development this year. She said the Calendar Committee is recommending PDA days take place two days before the Fall 2003 semester and for Spring 2004 in February, the two days before the President's holiday. She would like to attend the senate retreat as a facilitator.
3. Pj LoCoco announced that Shone Farm is on campus every Wednesday from 12 - 3pm.
4. Marsha Connell announced that at 12:15 on September 11 Sam Keen, Philosopher/ Psychologist will speak in Burbank Auditorium on demystifying the faces of the enemy and will be at Mahoney Library Petaluma where there will be a panel discussion.
5. Wayne Neel announced that Mawi Asgedom, author of Journey from a Refugee Camp to Harvard will speak on September 23rd at 12:30 in Newman.

MINUTES:
The Minutes of May 15, 2002 was approved with the following changes: Discussion #3: There was an incomplete sentence. Discussion #4: … support Petaluma faculty as a multi-campus district…

DISCUSSION:
1. Senate Executive Committee Elections - Dan Munton was elected Vice President and Mary Pierce was elected Secretary of the Academic Senate.
2. Senate Retreat - The following were suggestions for discussion at the retreat:
• Jennifer Mann would like to kick off the retreat with a 30-minute exercise to help senators find out what they value before goals are set.
• More Senate involvement in Master Planning this year
• Hiring process - Recruitment and diversity for new positions
• Residency requirements for certificates
• Move toward implementing faculty intradepartmental relationships
• Proposed By-Laws change regarding reapportionment of the senate
• Petaluma relationships
• Discrepancies in pay between credit and non-credit instructors
• Is there data or a study available regarding the new scheduling template
3. Minimum Qualifications/Equivalencies - The Minimum Qualifications that were adopted by the State Academic Senate in 1999 were distributed. It was said that the senate needs to review whether the present policy is working regarding minimum qualifications and that the Equivalency Committee cannot change district policy nor can it be dictated by the Accreditation Self Study. The Equivalency Committee had requested that Department Chairs assist them in offering guidelines to define equivalency according to their discipline. The challenge for the committee is that there are basic guidelines from the State Academic Senate. The request was made to improve the process at SRJC and not to change the policy. Greg will be part of a sub-committee that will review the minimum qualification standards for California Community Colleges. This will be a discussion item at a later date.

Meeting adjourned at 5:00 PM.

Copies of all materials distributed during the meeting are available from the Academic Senate Office.

Present: Robert Agrella, Alix Alixopoulous, KC Boatsman, Ed Buckley, Craig Butcher, Nick Caston, Alex Drake, Brenda Flyswithhawks, Joe Friedman, Doug Garrison, Curt Groninga, Greg Granderson, Jeanne Johnson, Jennifer Mann, Donna LaFollette, Molly Lynch, Narmeen Nasseem, Ricardo Navarrette, Ron Root, Deborah Sweitzer and Wende Wahl

Absent: Eric Allen and Inga Brockbank

1. PLANNING COMMITTEE COORDINATION: There was no Budget Advisory Committee since the last IPC. EPPC is looking into the residency requirements for certificate programs. EPPC will review the Senate proposed discipline driven residency requirements in October. Additionally, the Senate discussed expansion of the number of faculty members (from 4 to 10) on the Arts and Lecture Committee and the cluster structure for adjunct faculty representatives. Both were moved to an action item for the next meeting. StEP will review its revised draft of the StEP enrollment plan. As later reported by the Vice President for Administrative Services, the District Facilities Planning Committee (DFPC) met and discussed the Analy Temporaries relocation planning process and reviewed the Board report relevant to this matter.

2. ACCREDITATION UPDATE: Ed provided a brief update on the status of the visiting team schedule and their impending visit. The evaluation team will arrive in Santa Rosa on October 21^st and evaluate the college on October 22 through October 24^th. They will hold three open sessions to receive input from the college community. The steering committee is providing the visiting evaluation team with an update on developments since the conclusion of the self-study impacting each standard.

3. INSTITUTIONAL MASTER PLAN UPDATE: In the first review discussion of the new institutional master plan, Ed Buckley provided overall institutional perspective and calendar related to the development of the Institutional Plan and then Ed reviewed the Academic Affairs planning abstract. Next meeting he will review the Educational Plan and, time permitting, Ricardo Navarrette will review the Student Services planning abstract.

4. 2003-2004 INSTITUTIONAL GOALS: By a majority vote, it was decided to move the review/revision of institutional goals on a three-year cycle with every other year specific goal review. Thus, the current institutional goals will carry forward to 2003-2004. IPC will look at specific institutional goals for relevancy and status updates each year with one or two being set on the agenda for each meeting for discussion. The component administrators, at the next meeting, will discuss the relevance of the existing institutional goals, what may be of value and how the goals influenced their component area goals. They are to propose the goals that should receive special emphasis.

5. PETALUMA PHASE II AND INTERIM FACILITIES PLANNING: Curt Groninga and Doug Garrison led a brief update discussion on the opportunities and constraints of the Phase II planning process and the need to develop interim facilities options. Preliminary and working drawing funds are subject to the successful passage of Proposition 47 with construction and equipment funds becoming available with the successful passage of another state wide bond issue in 2004. Curt and Doug explained that the project scope and cost have been set by the State for Petaluma Phase II. Very little variance will be approved by the State. Additionally, Curt and Doug are starting to look at the development of short-term interim facilities for needed classroom and offices.

1. PLANNING COMMITTEE COORDINATION: Activity reports from the co-chairs of the Budget Advisory Committee (BAC), Educational Planning and Coordinating Council (EPCC, District Facilities Planning Committee (DFPC), Strategic Enrollment Planning Committee (STEP) and the Academic Senate.

2. ACCREDITATION UPDATE: A brief update on the status of the Self-Study final draft and the impending evaluation team visit. Ed Buckley

3. IPC CALENDAR AND ACTIVITIES: A review of the planning calendar and IPC activities for the 2002-2003 academic year. Brenda Flyswithhawks

4. INTEGRATED MASTER PLAN UPDATE: An update on the status of the development of the Integrated Master Plan. Ed Buckley with assistance from the Component Administrators.

5. SPACE PLANNING UPDATE: A review of the consultants’ activities to date. Curt Groninga

7. LIBRARY PLANNING UPDATE: A review of the progress of the library project. Curt Groninga

SPACE PLANNING STEERING COMMITTEE: A review of the membership and purposes of the Space Planning Steering Committee. Dr. Agrella

8. FACT BOOK: A brief review of the Fact Book content. KC Boatsman/Jeanne Johnson

Distribution:

Agrella, Alixopoulos, Allen, Boatsman, Brockbank, Buckley, Butcher, Caston, Drake, Flyswithhawks, Friedman, Garrison, (Granderson), Groninga, Johnson, LaFollette, Lindley, Lynch, Mann, Nasseem, Navarrette, Root, Sweitzer, Wahl

ATTENDING: Ed Buckley, Terri Frongia, Kris Abrahamson, Reneé LoPilato, Victor Cummings, Karen Kellam, Anne O'Donnell, Joan Scarborough, and student Liz Bowen

1. Welcome and Introductions

2. Co-Chairs

3. Approval of Minutes

4. Agenda items for 2002-03

• Items from April agenda
• Limitations on CR/NC units
• Course advisories and prerequisites
• Academic Senate goals
• Self-Study planning statements
• Area H of the G.E. pattern
• International Education
• Weekend classes and possible "Weekend College" or similar cohort programs
• Learning communities
• Potential to provide courses for professional continuing education requirements
• Requirement for a student to have counselor approval for a 9 unit or more program
• Review and comment on draft of StEP Plan
• Clarification of status of policy on "certificate residency"
• Update from Developmental Educational Task Force
• Review and possible recommendations for improving the curriculum development system
• Update on workforce development initiatives
• Update on general education
• Review of Student Services and Academic Affairs component goals
• Review of Health Services and Student Psychological Services surveys
• Discussion of student outcomes in conjunction with report on the latest Assessment Institute

Committee Membership for 2002-03:

Ed Buckley, Terri Frongia, Kris Abrahamson, Reneé LoPilato, Victor Cummings

Greg Granderson, Karen Kellam, Peg Ellingson, Anne O'Donnell, Joan Scarborough

Student Liz Bowers, 2nd Student Representative -- to be determined

Present: Sherri Arendt, KC Boatsman, Ed Buckley, Doug Garrison, Kimberly Kalember, Renee LoPilato, Kimberlee Messina, Steve Morris & Eve Nighswonger.

• The minutes of April 15th were reviewed. No corrections were made.
• The Strategic Enrollment Plan Data Elements document was presented and read by the committee. Doug and KC met during the week to identify suggested points of data sets that were currently available and those that still needed to be finalized. With the Fact Book as the primary source document, the data elements were combined into one resource consisting of a summary of the data, and a brief description of what seems to be indicated by them. There is one set of data from which all the four areas (schedule development, fiscal data, outcomes data, marketing) are drawn.
• The use of WSCH/FTEF will be changed to FTEF. It was noted that the Fact Book data, and the Chancellor’s office data is representative of the fall semester only.
• The percentage of units enrolled at off-campus locations has remained constant, while the number of units enrolled in North County has declined.
• KC distributed a handout, by community college researchers, illustrating a participation rate per 1000 by population, region and zip code. The data is limited to students eighteen and older residing in a given zip code from which .33% or more of the total enrolled adult students came to SRJC in 2000. High school concurrent enrollment has tripled since 1990. The highest enrollment is in P.E., followed by English, Math, Art, Spanish and American Sign Language. There are also students who do not fit into the traditional academic environment. This group of student who often choose to acquire their GED, take the JC’s competency exams and then attend SRJC are not included in the totals listed. See handout for details on enrollment.
• The structure of the 2000 Census has impacted our ability to determine the ethnicity of our students.
• In an effort to pull together the year’s work, Doug will draft an initial Strategic Enrollment Plan during the summer. The committee will review the draft during our first meeting: Monday, September 16, 2002 3:30pm in the RACE Building.

Space Master Plan Steering Committee Members

Santa Rosa Junior College

Asian 1,298 3.6%

Academic Administrators 35

Foundation Employees 9