Santa Rosa Junior College
INSTITUTIONAL PLANNING COUNCIL
AGENDA
MAY 13, 2002
Health Science Conference Room
1:10 p.m.
1. PLANNING COMMITTEE COORDINATION: Activity reports from the co-chairs of the Budget Advisory Committee (BAC), Educational Planning and Coordinating Council (EPCC)(Attachment), District Facilities Planning Committee (DFPC), Strategic Enrollment Planning Committee (STEP) (Attachment) and the Academic Senate.
2. ACCREDITATION UPDATE: A brief update on the status of the Self-Study 2nd Draft. Ed Buckley
3. ABSTRACT OF ADMINISTRATIVE SERVICES MASTER PLAN: A review and discussion of the draft Administrative Services master plan which will be a component of the Integrated Master Plan. Curt Groninga (Attachment)
4. ABSTRACT OF BUSINESS SERVICES MASTER PLAN: A review and discussion of the draft Business Services master plan which will be a component of the Integrated Master Plan. Ron Root. (Attachment)
5. STRATEGIC CAPITAL PROJECT PLANNING UPDATE: An update as to the status of the planning for bond projects. Curt Groninga
6. 2002-2003 COMPONENT ADMINISTRATOR GOALS: A brief review of the proposed 2002-2003 Component Administrator Goals. (Ed Buckley) (Doug Garrison) (Curt Groninga) (Ricardo Navarrette) and (Ron Root.
7. REVEW OF PLANNING PROCESS: A brief review
8. INTERNATIONAL EDUCATION: A brief update from Steve Olson and Renee LoPilato. (Attachment)
Distribution:
Agrella, Bergfelt, Boatsman, Buckley, Butcher, Drake, Eaton, Flyswithhawks, Friedman, Garrison, Granderson, Groninga, Hunnemeder, Johnson, Lindley, LaFollette, Lynch, Mann, Mercer, Navarrette, Root, Sweitzer, Wakefield
Santa Rosa Junior College
INSTITUTIONAL PLANNING COUNCIL
MINUTES
April 22, 2002
PRESENT: Robert F. Agrella, KC Boatsman, Ed Buckley, Craig Butcher, Alex Drake, Toni Eaton, Brenda Flyswithhawks, Joe Friedman, Curt Groninga, Jeanne Johnson, Donna LaFollette, Molly Lynch, Jennifer Mann, Ricardo Navarrette, Deborah Sweitzer, Leon Wakefield
ABSENT: Lily Bergfelt, Doug Garrison, Greg Granderson, Lara Hunnemeder, Terry Lindley, John Mercer, Ron Root
- PLANNING COMMITTEE COORDINATION : StEP is completing work on the Enrollment Management Plan with a anticipated completion date of May 6th. Academic Senate heard updates from Michael Salinger relevant to Culinary Arts Planning and Michael Ceser relevant to disaster preparedness and food safety. The Senate continues its work on reapportionment of Senate seats and has scheduled action items for International Programs, Certificate Program residency and a review of Policy 7.0 (Hiring Procedures). DFPC recently sponsored a Capital Projects Planning Tour of the Santa Rosa Campus and discussed future projects, logistical planning issues, size and scope and sequence of major projects.
- ACCREDITATION UPDATE : Ed Buckley provided an update on the status of the Accreditation Self-Study. The second draft, including the abstract, is on the web. The process descriptions, plans sections and selection of photographs are underway.
- ABSTRACT OF STUDENT SERVICES MASTER PLAN: Ricardo Navarrette provided an overview of the Student Services Master Plan. Student Services has identified seven (7) major initiatives for which it is planning. The initiatives include: a centralized student services facility; prioritization of the expansion of services and development of a facilities plan for Petaluma; Need assessment and recommended services for specialized programs and sites; internal human resources development; identification and response to special student populations and their unique needs; initiation and renewal of technological delivery systems and; the prioritization of core access and retention resources.
Institutional Planning Council
Minutes
April 22, 2002
Page Two
4. STRATEGIC CAPITAL PROJECT PLANNING UPDATE: Curt Groninga reviewed the development of specific requests for planning proposals and qualifications for space planners and parking consultants. Additionally he outlined a number of logistical issues that will confront the college during construction of major projects such as the Library and parking structure. Major concerns will be the loss of normal campus circulation paths, parking spaces and classrooms and laboratories during construction. The consultants will be required to work with departments, area deans and the administration in developing and publicizing proposed plans. Curt anticipates an expanded review role for DFPC and BFC as well.
5. INTEGRATED MASTER PLAN UPDATE: Curt reported that Administrative Services and Business Services are developing their operational program profiles and planning documents in response to the educational plan and student services plan. He anticipates review of the Administrative Services and Business Services abstracts at the May 13th meeting.
6. FINAL REPORT ON SCHEDULING TEMPLATE: Ed reviewed the final report on the class schedule template. He noted that the number of MWF day sections declined by 77%, number of MW day sections increased by 37%, the number of TTH day sections continued the same and the number of Friday day sections increased by 57%. Generally, the change is considered successful.
7. INSTITUTIONAL RESEARCH UPDATE: KC Boatsman provided a brief review of the power point report on Who Are Our Students? She made this presentation at the March PDA days. The report, drawn from the FACT BOOK, provides illustrative information about SRJC students.
Santa Rosa Junior College
INSTITUTIONAL PLANNING COUNCIL
MINUTES
MAY 13, 2002
Present: Robert F. Agrella, KC Boatsman, Ed Buckley, Craig Butcher, Alex Drake, Brenda Flyswithhawks, Joe Friedman, Doug Garrison, Greg Granderson, Curt Groninga, Jeanne Johnson, Donna LaFollette, Jennifer Mann, Ricardo Navarrette, Ron Root, Deborah Sweitzer and Leon Wakefield
Absent: Lily Bergfelt, Toni Eaton, Laura Hunnemeder, Terry Lindley, Molly Lynch, John Mercer
GUESTS: Eric Allen, Steve Olson and Rene LoPilato
1. New Student Representatives: Eric Allen, new Associated Students President, was introduced to IPC. Eric and Nick Caston (new Student Trustee) will be the 2002-2003 student representatives to IPC.
2. PLANNING COMMITTEE COORDINATION: Given the fullness of the agenda, there was no committee-by-committee review of planning coordination activities. Activity reports from the co-chairs of the Budget Advisory Committee (BAC), Educational Planning and Coordinating Council
3. ACCREDITATION UPDATE: Ed Buckley announced that the last draft of the Accreditation Report was completed as of May 10th and Karin Guzman and her steering committee and all of the participants in the self-study are to be congratulated for a job well done. Steering Committee members will be meeting with the accreditation class (Steve Rabinovitz) students to review their work and analysis of the accreditation process.
4. ABSTRACT OF ADMINISTRATIVE SERVICES MASTER PLAN: Curt Groninga reviewed Administrative Services Master Plan Abstract
(attached). In addition to providing implicit and explicit planning responses to Academic Affairs and Student Services initiatives, Administrative Services has identified a number of key component planning initiatives including the expansion of institutional research activities, the development of physical master plans, the review and analysis of a new electronic records package, construction of the new Santa Rosa Campus library and the completion of Petaluma Phase II, etc.IPC Minutes
May 13, 2002
Page Two
Administrative Services provides planning and implementation support to other college operations.
5. ABSTRACT OF BUSINESS SERVICES MASTER PLAN: Ron Root provided a review of the Business Services Master Plan abstract
(attached).Much like Administrative Services response, Business Services answered the Academic Affairs and Student Services initiatives and developed some of their own including the integration of cashiering services into the one stop Student Services Center, improvement of bookstore services, improvement of campus security and safety systems, development of a Human Resource initiative, etc.6. STRATEGIC CAPITAL PROJECT PLANNING UPDATE: Curt Groninga updated IPC as to the progress of planning for the implementation of the Strategic Capital Projects Plan (Measure A). Curt stated the college is currently reviewing the qualifications and proposals for a master space planning consultant as well as those for a parking and traffic analysis consultant. Both should be appointed by the June Board meeting and will provide data collection activities in the summer and commence planning work with the college community during the Fall Semester. Curt indicated the state public works board will review the college's Library preliminary plans and approve the release of working drawing funds at its June 14th meeting. The November 2002 state general obligation bond election contains funding for both the drawings and completion of the Library and Petaluma Phase II projects. Related to the Santa Rosa library, Curt indicated that logistical planning related to the relocation of Analy Temp program occupants is underway. Alternative locations include the development of new or leased temporary facilities, use of portions of the Doyle Student Center, Kent Hall and other existing JC locations. Curt will be working with all impacted programs and he hopes to have a set of recommendations available by early June.
7. 2002-2003 COMPONENT ADMINISTRATOR GOALS: The component administrators provided a brief review of the proposed 2002-2003 Component Administrator Goals. Ed Buckley, Doug Garrison, Curt Groninga, Ricardo Navarrette and Ron Root request that should there be any further questions, comments and/or concerns that they be contacted to further discuss. (See the Agenda for attachments)
8. REVEW OF PLANNING PROCESS: KC Boatsman initiated a discussion regarding the review of the existing institutional planning process. After considerable discussion it was decided to carry this activity over into the Fall 2002 semester in order to get broader discussion through various planning committees and the IPC. Under discussion is the use of two or three general questions which would elicit responses as to the understanding of the planning process, its usefulness and effectiveness.
IPC Minutes
May 13, 2002
Page Three
9. INTERNATIONAL EDUCATION: Steve Olson and Renee LoPilato provided an extensive update on the proposed expansion of the International Education Program. Steve and Rene reviewed the April 22, 2002 International Programs Plan (Attachment).The purpose of the plan is to coordinate and improve the recruitment, support services and retention of international students, work abroad and study abroad students at SRJC. The multi-phased program was discussed and generally endorsed with the qualification that supporting the expansion may be problematic given state funding constraints, etc.