Santa Rosa Junior College
INSTITUTIONAL PLANNING COUNCIL
AGENDA
April 22, 2002
Health Science Conference Room
1:10 p.m.
1. PLANNING COMMITTEE COORDINATION: Activity reports from the co-chairs of the Budget Advisory Committee (BAC), Educational Planning and Coordinating Council (EPCC), District Facilities Planning Committee (DFPC), Strategic Enrollment Planning Committee (STEP) and the Academic Senate.
2. ACCREDITATION UPDATE: A brief update on the status of the Self-Study 2nd Draft. Ed Buckley
- ABSTRACT OF STUDENT SERVICES MASTER PLAN: A review and discussion of the draft Student Services master plan which will be a component of the Integrated Master Plan. Ricardo Navarrette (Handout)
- STRATEGIC CAPITAL PROJECT PLANNING UPDATE : An update as to the status of the planning for bond projects including utilization of consultants for space planning and parking solutions Curt Groninga
- INTEGRATED MASTER PLAN UPDATE : An on-going update on the development of the integrated master plan. Component Administrators.
- FINAL REPORT ON SCHEDULING TEMPLATE : A review of the final report on the new scheduling template. Ed Buckley. (Handout)
- INSTITUTIONAL RESEARCH UPDATE: A periodic update on Institutional Research Activities in support of the institutional planning process.
Distribution:
Agrella, Bergfelt, Boatsman, Buckley, Butcher, Drake, Eaton, Flyswithhawks, Friedman, Garrison, Granderson, Groninga, Hunnemeder, Johnson, Lindley, LaFollette, Lynch, Mann, Mercer, Navarrette, Root, Sweitzer, Wakefield
IPC minutes from last meeting (4-8-02)
Santa Rosa Junior College
INSTITUTIONAL PLANNING COUNCIL
Minutes
April 8, 2002
Present:
Robert F. Agrella, KC Boatsman, Ed Buckley, Craig Butcher, Alex Drake, Brenda Flyswithhawks, Joe Friedman, Doug Garrison, Greg Granderson, Curt Groninga, Jeanne Johnson, Ricardo Navarrette,Absent: Lily Bergfelt, Donna LaFollette, Lara Hunnemeder, Terry Lindley, Molly Lynch, Jennifer Mann, John Mercer, Ron Root, Deborah Sweitzer, Leon Wakefield
1. PLANNING COMMITTEE COORDINATION: EPCC: Approved Certificate Residency Draft and forwarded it to the Academic Senate. DFPC: Santa Rosa Campus Tour scheduled to introduce bond projects and design/construction issues. StEP: Completing Strategic Enrollment Plan which will have Fact Book and Data mining Tool as key source documents. Reviewed draft Outcomes section of Strategic Enrollment Plan. Reviewed draft marketing section. Senate: Reviewing Certificate Residency Unit requirements. Reviewed Petaluma Planning at Petaluma Senate meeting. Reviewed Bond Oversite Committee Structure, Classified Memorial Policy and Senate apportionment representation.
2. ACCREDITATION UPDATE: Ed Buckley reported the second draft has been completed and placed on the web and they are working on the abstracts and are collection information documents.
IPC Minutes
April 8, 2002
Page Two
M I N U T E S
ACADEMIC SENATE
Santa Rosa Junior College
Petaluma Campus
March 20, 2002
(pending approval)
PRESENT:
B. Flyswithhawks, M. Grossman, M. Bond, R. Ward L. McCauley, M. Connell,D. Gooch, M. Pierce, A. LaRue, G. Granderson, D. Munton, B. Croteau, W. Neel,
K. Messina, M. Ludder, D. Campagna, D. Tolks, P. Goebel, V. Bertsch, G. Allen
ABSENT: Doug Fisher, P. LoCoco, B. Hinkle, Don Fischer
GUESTS: R. Root, D. Garrison, C. Groninga
OPEN FORUM:
- M. Connell announced the Arts & Lectures upcoming events.
- B. Flyswithhawks encouraged faculty to attend Women's History Month events.
MINUTES:
The Minutes of March 6, 2002 were approved.
REPORTS:
- Petaluma Faculty Forum - Judy Stedman introduced Anne Ysunza and Noberto Quiroz who work on the Faculty Forum Steering Committee. PFS exists to help develop a sense of community in Petaluma and to give faculty a forum to address governance issues and to share ideas and concerns. They suggested that department meetings and the Academic Senate meeting be held in Petaluma once a semester.
- Budget Advisory Committee - R. Root distributed the position paper on fiscal year 2002/03 budget. Included in the paper is the 2003-2004 Budget Request from the Board of Governors. Root invited senators to review the document and email him or Barbara Croteau with concerns.
- President's Report -
- English 355 was approved by the Curriculum Committee. A presentation will be made at PDA day on the new English Pathway. Some concerns still need to be addressed regarding the English Pathway.
- We are in the process of electing senators whose terms are up. The next election will be for at-large seats.
- The Citizen's Bond Oversight Committee Procedures were attached to the agenda for review.
- The Board of Trustees will be soliciting input on the President's evaluation. A Senate Questionnaire was distributed for senators to answer regarding the President's evaluation.
ACTION:
- The motion to accept the District Online Committee was approved.
- The motion to accept the proposed changes to Policy Section 6.7.6: Memorials was approved.
DISCUSSION:
- Petaluma Campus Phase 2 - D. Garrison and C. Groninga gave an overview of the plans for the build-out of the Petaluma Campus. The goals are to expand transfer and basic skills programs, increase occupational education, enhance library/media services, advance student services and childcare, add large lecture/electronic modes, augment infrastructure support, and improve access to site (traffic/parking). The estimated completion date is July 2007 with the current cost estimate of $37 million.
- Review & Apportionment of Senate Seats - B. Croteau presented the Senate Executive Committee's proposal for reapportionment of senate seats. It would require amending the By- Laws. It would include representation of adjunct faculty, especially in Petaluma. This will be a discussion item on the next Senate agenda.
- Proposed Policy Revision of Section 6.7.6: Memorials - Changes to the policy were reviewed. A motion was made to accept the proposed changes and to suspend the rules to move this to an action item.
- Review draft on Certificate Residency - R. Ward said there is currently no existing policy about residency for granting a certificate. There are 119 certificates offered at SRJC and 700 to 800 are granted a year. Concern was expressed regarding students taking at least six units or twenty percent of the units required. This will be a discussion item on the next Senate agenda.
- Proposed Policy Revision of Section 7.0: Hiring Procedures - Draft revision to Procedure 4.3.2, Section 7.0 were distributed. This will be a discussion item on the next Senate agenda.
Meeting adjourned at 5:00 PM
Copies of all materials distributed during the meeting
are available from the Academic Senate Office
D R A F T
SANTA ROSA JUNIOR COLLEGE
BUDGET ADVISORY COMMITTEE
Friday, April 12, 2002
Senate Chambers, 10:00 a.m.
The meeting was called to order by Ron Root (Co- Chair).
Members present: Rich Abrahams, Micca Gray, Tatjana Omrcen, Jamey Ransford, Ed Sikes, Deborah Sweitzer, Sandi Tassano.
Also present: Lou Antonelli, Cheryl Hanson, Joe Yull.
Members/staff absent: Kathleen Bradbury, Barbara Croteau (Co-Chair), Andrew Dolcini, Bob Flores, Xuan Ho, Ezbon Jen, Omar Medina, Joe Morello, L. Royer.
Staff to the Committee: R. Kyle.
Announcements: Ron Root reported that the 2002/03 and 2003/04 position papers were presented at the April 9th Board meeting, and the trustees complimented the committee on its work. Copies of the final version as adopted by the Board will be e- mailed to BAC members.
- Approval of Minutes: March 26, 2002
- Noncredit Matriculation Budget Overview
- Budget Status Update 2002-03
The March 26, 2002 minutes were approved as presented.
Joe Yull presented an overview of the Non Credit programs. The District receives state apportionment for nine such programs, monitors them, provides data to various campus departments, and provides coordination with the Chancellor's Office. Counseling, assessment, advising and orientation services are also provided.
Lou Antonelli presented a handout that provided background information on the program and explained that the current year's funding was excluded from a new funding allocation formula adopted for this year. The problem for next year's budget is the combination of proposed budget reductions and the new funding formula that already reduces the existing allocation results in drastic program cuts. For clarification it was suggested that the handout include a line showing what the current year allocation would have been if the formula had been applied and that an FTES enrollment chart be added to the headcount enrollment chart for comparison purposes.
Ron Root will look into progress of a statewide task force currently studying the subject and will report his findings to the committee at the next meeting.
There is nothing new to report at this time. The State is considering a fall bond proposal which, if it passes, potentially provides the basis for the state's portion of the LRC project and preliminary planning and development of Phase II of the Petaluma build-out. There may be additional news on budget development at the next meeting.
Meeting adjourned: 10:55 a.m.
Next Regular Meeting: Tuesday, April 23, 2002, 2:30 p.m. - Oak Room
Agenda Item #4
DFPC Walking Tour
April 11, 2002
Purpose: The purpose of the Santa Rosa Campus walking tour is to acquaint college community members with the future facilities projects, their locations and planning issues confronting the college.
- Oak Room Meet & Greet: A brief outline of the planned tour and general planning issues.
- General Issues: Circulation, land acquisition, expansion of SR campus
- General Issues: Much needed faculty, student service,
administrative office space
Posted by mlinford at 12:00 PM
Santa Rosa Junior College
INSTITUTIONAL PLANNING COUNCIL
MINUTES
April 22, 2002
PRESENT: Robert F. Agrella, KC Boatsman, Ed Buckley, Craig Butcher, Alex Drake, Toni Eaton, Brenda Flyswithhawks, Joe Friedman, Curt Groninga, Jeanne Johnson, Donna LaFollette, Molly Lynch, Jennifer Mann, Ricardo Navarrette, Deborah Sweitzer, Leon Wakefield
ABSENT: Lily Bergfelt, Doug Garrison, Greg Granderson, Lara Hunnemeder, Terry Lindley, John Mercer, Ron Root
- PLANNING COMMITTEE COORDINATION : StEP is completing work on the Enrollment Management Plan with a anticipated completion date of May 6th. Academic Senate heard updates from Michael Salinger relevant to Culinary Arts Planning and Michael Ceser relevant to disaster preparedness and food safety. The Senate continues its work on reapportionment of Senate seats and has scheduled action items for International Programs, Certificate Program residency and a review of Policy 7.0 (Hiring Procedures). DFPC recently sponsored a Capital Projects Planning Tour of the Santa Rosa Campus and discussed future projects, logistical planning issues, size and scope and sequence of major projects.
- ACCREDITATION UPDATE : Ed Buckley provided an update on the status of the Accreditation Self-Study. The second draft, including the abstract, is on the web. The process descriptions, plans sections and selection of photographs are underway.
- ABSTRACT OF STUDENT SERVICES MASTER PLAN: Ricardo Navarrette provided an overview of the Student Services Master Plan. An abstract is attached. Student Services has identified seven (7) major initiatives for which it is planning. The initiatives include: a centralized student services facility; prioritization of the expansion of services and development of a facilities plan for Petaluma; Need assessment and recommended services for specialized programs and sites; internal human resources development; identification and response to special student populations and their unique needs; initiation and renewal of technological delivery systems and; the prioritization of core access and retention resources.
Institutional Planning Council
Minutes
April 22, 2002
Page Two
4. STRATEGIC CAPITAL PROJECT PLANNING UPDATE: Curt Groninga reviewed the development of specific requests for planning proposals and qualifications for space planners and parking consultants. Additionally he outlined a number of logistical issues that will confront the college during construction of major projects such as the Library and parking structure. Major concerns will be the loss of normal campus circulation paths, parking spaces and classrooms and laboratories during construction. The consultants will be required to work with departments, area deans and the administration in developing and publicizing proposed plans. Curt anticipates an expanded review role for DFPC and BFC as well.
5. INTEGRATED MASTER PLAN UPDATE: Curt reported that Administrative Services and Business Services are developing their operational program profiles and planning documents in response to the educational plan and student services plan. He anticipates review of the Administrative Services and Business Services abstracts at the May 13th meeting.
6. FINAL REPORT ON SCHEDULING TEMPLATE: Ed reviewed the attached final report on the class schedule template. He noted that the number of MWF day sections declined by 77%, number of MW day sections increased by 37%, the number of TTH day sections continued the same and the number of Friday day sections increased by 57%. Generally, the change is considered successful.
7. INSTITUTIONAL RESEARCH UPDATE: KC Boatsman provided a brief review of the attached power point report on Who Are Our Students? She made this presentation at the March PDA days. The report, drawn from the FACT BOOK, provides illustrative information about SRJC students.
Santa Rosa Junior College
INSTITUTIONAL PLANNING COUNCIL
AGENDA
April 8, 2002
1:10 p.m.
Health Science Conference Room
1. PLANNING COMMITTEE COORDINATION: Activity reports from the co-chairs of the Budget Advisory Committee (BAC), Educational Planning and Coordinating Council (EPCC), District Facilities Planning Committee (DFPC), Strategic Enrollment Planning Committee (STEP) and the Academic Senate.
2. ACCREDITATION UPDATE: A brief update on the status of the Self-Study 2ndt Draft. Ed Buckley
- MEASURE A OVERSITE COMMITTEE: A description of the roles, responsibilities and proscribed membership requirements. Robert Agrella.
- FIVE YEAR CAPITAL OUTLAY PROGRAM AND STRATEGIC PROJECT PLANS UPDATE: An update as to the status of the Five Year Capital Outlay Plan and Strategic Capital Projects Planning processes. Curt Groninga
- INTEGRATED MASTER PLAN UPDATE : An on-going update on the development of the integrated master plan. Component Administrators.
- 2002-2003 COMPONENT GOALS UPDATE: A brief status report on the development of the 2002-2003 Component Goals. Component Administrators.
- INSTITUTIONAL RESEARCH UPDATE: A periodic update on Institutional Research Activities in support of the institutional planning process.
Distribution: Agrella, Boatsman, Buckley, Bergfelt, Butcher, Chaney, Doyle, Drake, Eaton, Flyswithhawks, Friedman, Garrison, Granderson, Groninga, Hunnemeder, Johnson, Mann, Mercer, Navarrette, Root, Sweitzer, Wakefield
D R A F T
SANTA ROSA JUNIOR COLLEGE
BUDGET ADVISORY COMMITTEE
Tuesday, March 26, 2002
Oak Room, 2:30 p.m.
The meeting was called to order by Ron Root (Co-Chair).
Members present: Rich Abrahams, Barbara Croteau (Co-Chair), Andrew Dolcini, Bob Flores, Micca Gray, Joe Morello, Tatjana Omrcen, Jamey Ransford, Ed Sikes, Deborah Sweitzer, Sandi Tassano.
Also present: Bea Griffiths, Maryanne Michaels.
Members/staff absent: Kathleen Bradbury, Xuan Ho, Ezbon Jen, Omar Medina.
Staff to the Committee: R. Kyle, Lamont Royer.
- Approval of Minutes: March 8, 2002
- Discussion on FY 2002-03 Position Paper
- Discussion on FY 2003-04 Position Paper
The March 8, 2002 minutes were approved as presented.
Bea Griffiths, Chair of the CCC Council for Staff and Organizational Development statewide group, distributed copies of a position paper that is going forward from that group, who are also working with lobbyists to oppose budget cuts to this area.
Bob Flores provided a handout entitled "Budget Briefing" outlining proposed budget cuts affecting students and noted students will be lobbying in Sacramento on April 30th.
The Draft Position Papers on FY 2002-03 State Budget and FY 2003- 04 State Budget (attached and distributed with the 3/26/02 agenda) were reviewed by the Academic Senate on March 20 and by IPC on March 25. As a result of those meetings, Ron Root presented a Revised Draft 3/26/02 (C. Legislative Recommendations) that expanded expository language on overall funding patterns. COLA and growth were divided into separate recommendations and numbers were taken off the list so as to eliminate any priority implications.
A two-hour discussion was spent refining the documents on FY 2002- 03 and FY 2003-04. Ron Root will consolidate the recommendations on which a consensus was reached and incorporate them into final position papers for presentation at the April 9th Board meeting.
Meeting adjourned 4:15 p.m.
Next Regular Meeting: Friday, April 12, 2002, 10:00 a.m. - Senate Chambers
Attachment for item #4
|
TO: BOARD OF TRUSTEES |
ITEM NO: |
|
FROM: PRESIDENT |
|
SUBJECT: Resolution #9-02, 2004/2008 Five-Year Capital Outlay Project Priorities |
DATE |
|
REASON FOR BOARD CONSIDERATION CONSENT |
ENCLOSURES 1 of 3 |
BACKGROUND
Each year the College submits its annual Five-Year Capital Outlay Program to the California Community Colleges for future funding for major capital construction projects. Three projects have been identified by the state as current candidates for future construction funding (Petaluma Campus Phase II, Santa Rosa Library, Plover Conversion). The remaining projects are listed as possible future projects but have no funding documents
Continued
|
PRIORITY |
PROJECT |
TOTAL |
|
1 |
Petaluma II |
$40,000,000 |
|
2 |
Library |
$40,000,000 |
|
3 |
Plover Conversion |
$4,197,678 |
|
4 |
Plover Expansion |
$6,000,000 |
|
5 |
Petaluma Land |
$7,000,000 |
|
6 |
Armory Acquisition |
$6,500,000 |
|
7 |
Barnett Hall Replacement |
$9,000,000 |
|
8 |
Bailey Conversion |
$1,500,000 |
|
9 |
Tauzer Replacement |
$12,000,000 |
|
10 |
Burbank Upgrade |
$12,308,500 |
|
11 |
North County Land |
$3,605,000 |
|
12 |
Santa Rosa Land |
$5,150,000 |
|
13 |
North County Facility |
$10,171,250 |
BUDGET IMPACT
To be determined dependent upon amount of State and local support.
ADMINISTRATIVE RECOMMENDATION
It is recommended that the Board of Trustees adopt resolution 9-02 and approve submission of the 2004/2008 Five-Year Capital Outlay Plan, Final Project Proposals for the Phase II Petaluma Campus and the Plover Conversion Plan to the State of California.
Resolution 9-02
Continued
prepared for them. Because of continuously changing State funding priorities, SRJC project priorities are subject to change dependent upon State program emphasis as well as State funding packages. The costs associated with each project are estimates and, throughout the State process, are subject to continuous fluctuations due to changing State financial conditions. Where possible, realistic estimates of State and local shares have been identified. This is true for the Library and Petaluma Projects. The total value of the listed projects is $157,432,428.00. The plan does not include infrastructure improvements, scheduled maintenance nor modernization projects. Next year, upon review of the proposed consultant development of the Strategic Capital Projects Plan, it is anticipated the Five-Year Capital Plan will be reflective of Measure A. Projects are listed in priority order.
RESOLUTION NO. 9-02
RESOLUTION TO THE BOARD OF TRUSTEES OF THE SONOMA COUNTY JUNIOR COLLEGE DISTRICT APPROVING THE SUBMISSION OF THE 2004/2008 FIVE-YEAR CAPITAL OUTLAY PROGRAM AND FINAL PROJECT PROPOSALS FOR THE NEW LEARNING RESOURCE CENTER AND THE PHASE II PETALUMA CAMPUS AND INITIAL PROJECT PROPOSAL FOR THE PLOVER CONVERSION PLAN AND ACCEPTING THE STATE OF CALIFORNIA'S TERMS AND CONDITIONS FOR PROJECT DEVELOPMENT AND FUNDING.
WHEREAS, the Sonoma County Junior College District is in the preliminary planning and engineering stages for a new Learning Resource Center and a Phase II Petaluma Campus for Santa Rosa Junior College and the initial planning stages for the Plover Conversion Plan; and
WHEREAS, in compliance with the California Community Colleges Capital Outlay planning process, Santa Rosa Junior College staff and consultants have prepared Final Project Proposals for said projects; and
WHEREAS, both the project scope and projected budget for each project falls within the California Community Colleges guidelines; and
WHEREAS, the Final Project Proposals and Initial Project Proposals have been reviewed by the Board of Trustees and its Board Facilities Committee; and
WHEREAS, on April 9, 2002 the Board of Trustees of the Sonoma County Junior College District considered the Final Project Proposals and the District's Five-Year Capital Outlay Program for submittal;
NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees of the Sonoma County Junior College District, upon its review of the projects' scope and budgets, finds that the Final Project Proposals adequately address the planning and budgeting issues related to the
Page 2
Resolution 9-02
Continued
development of the new Learning Resource Center and the new Petaluma Campus Phase II
and the Plover Conversion projects and hereby certifies the Final Project Proposals and Initial Project Proposal for submission to the California Community Colleges for review and approval, based on the following findings:
A) That, based on project development data and analysis, the projects are within the Board's desired scope and budgets;
B) That the Final Project Proposals and Initial Project Proposal have been appropriately and adequately reviewed by the Board of Trustees and its Board Facilities Committee prior to approving the project; and,
C) That the analysis contained with the Final Project Proposals and Initial Project Proposal reflect the independent judgment of the Board of Trustees of the Sonoma County Junior College District.
The foregoing resolution was introduced by Trustee ____________ who moved its adoption, seconded by Trustee_____________, and adopted on a roll call vote April 9, 2002 by the following vote:
Trustee B. Robert Burdo _______
Trustee Richard W. Call _______
Trustee Kathleen Doyle _______
Trustee Carole Ellis _______
Trustee W. Terry Lindley _______
Trustee Mike Smith, RN _______
Trustee Don Zumwalt _______
Trustee Lily Bergfelt* _______
Ayes: ___ Noes: ___ A bsent/Abstaining: ___
* Student Trustee – Advisory Vote
________________________________
Secretary
Board of Trustees
Page 3
Santa Rosa Junior College
INSTITUTIONAL PLANNING COUNCIL
Minutes
April 8, 2002
Present:
Robert F. Agrella, KC Boatsman, Ed Buckley, Craig Butcher, Alex Drake, Brenda Flyswithhawks, Joe Friedman, Doug Garrison, Greg Granderson, Curt Groninga, Jeanne Johnson, Ricardo Navarrette,Absent: Lily Bergfelt, Donna LaFollette, Lara Hunnemeder, Terry Lindley, Molly Lynch, Jennifer Mann, John Mercer, Ron Root, Deborah Sweitzer, Leon Wakefield
1. PLANNING COMMITTEE COORDINATION: EPCC: Approved Certificate Residency Draft and forwarded it to the Academic Senate. DFPC: Santa Rosa Campus Tour scheduled to introduce bond projects and design/construction issues. StEP: Completing Strategic Enrollment Plan which will have Fact Book and Data mining Tool as key source documents. Reviewed draft Outcomes section of Strategic Enrollment Plan. Reviewed draft marketing section. Senate: Reviewing Certificate Residency Unit requirements. Reviewed Petaluma Planning at Petaluma Senate meeting. Reviewed Bond Oversite Committee Structure, Classified Memorial Policy and Senate apportionment representation.
2. ACCREDITATION UPDATE: Ed Buckley reported the second draft has been completed and placed on the web and they are working on the abstracts and are collection information documents.
- MEASURE A OVERSIGHT COMMITTEE: Robert Agrella reviewed the mandated structure and membership (Proposition 39) of the Citizen's Bond (Measure A) Oversight Committee. Sixty days after certification of the election the Citizen’s Bond Oversight Committee must be established. The committee is not a governance group. It reviews bond related expenditures. No employees or consultants may be members. Members can serve up to two 2 year terms. Student members must be in good standing and carry a minimum unit load of six units.
- FIVE YEAR CAPITAL OUTLAY PROGRAM AND STRATEGIC PROJECT PLANS UPDATE: Curt Groninga reviewed status of the 2004-2008 Five Year Plan and the development of Request For Proposals for planning services.
- INTEGRATED MASTER PLAN UPDATE: Component Administrators are developing plan. Educational Plan is complete. Draft Student Services plan will be discussed at the April 22nd IPC meeting. Administrative Services and Business Service plans are due to be completed by May 5th.
- 2002-2003 COMPONENT GOALS UPDATE: Component Administrators will review their goals with IPC at the May 13th meeting.
- INSTITUTIONAL RESEARCH UPDATE: KC Boatsman reviewed a number of OIR activities including the plan to present the FACT Book at the August PDA, development of Student Equity Reports a providing StEP Committee data in support of the Strategic Enrollment Plan.
IPC Minutes
April 8, 2002
Page Two