1. PLANNING COMMITTEE COORDINATION: Activity reports from the co-chairs of:

2. ACCREDITATION PLANNING UPDATE: A brief report on the status first draft of the Self- Study report.

5. COMPONENT ADMINISTRATOR GOALS STATUS REPORT: A brief general update on the status of the mid-year 2001-2002 Component Goals report and the development of 2002-2003 Component Goals.

6. INTEGRATED MASTER PLANNING UPDATE: A status report on the integrated master plan schedule.

7. STATE BUDGET UPDATE: A brief update by the Vice- President for Business Services.

Distribution: Agrella, Alexeyeva, Alixopoulos, Baskerville, Boatsman, Buckley, Bergfelt, Butcher, Doyle, Drake, Eaton, Flyswithhawks, Friedman, Garrison, Granderson, Groninga, Johnson, LaFollette, Lynch, Mann, Mercer, Navarrette, Root, Sweitzer and Wakefield

PRESENT: B. Flyswithhawks, M. Grossman, M. Bond, R. Ward L. McCauley, M. Connell,

D. Gooch, M. Pierce, A. LaRue, D. Tolks, G. Granderson, B. Croteau, P. Goebel, B. Hinkle,

K. Messina, M. Ludder, P. LoCoco, D. Campagna, W. Neel

ABSENT: G. Allen, Don Fischer, Doug Fisher, E. Sikes

GUESTS: K. Fiori, W. Baty, K. Futrell, D. Smith, S. Fuller

1. D. Smith distributed a pamphlet on Measure A, the bond initiative. Smith said she and C. Butcher are organizing a phone bank and they need help. They also need people to put up signs. There is a campaign office at the Chamber of Commerce.
2. L. McCauley said auditions are being held for their spring shows Thursday and Friday night.

The Minutes of November 28, 2001 and December 5, 2002 were approved.

1. Hi-Tech Master Plan - W. Baty distributed the first draft of the Strategic Master Plan for Technology 2002 and Beyond. They went over the highlights of the plan. It is a five-year plan that will be reviewed annually. The first section focuses on instructional technology and the second section on operational and administrative technology. The draft will be available on the web.
2. President's Report - B. Flyswithhawks reported:

• The Staff Development Coordinator position is now open. The deadline is January 28, 2002.
• Faculty nominations are being sought for the Hayward Award for Excellence in Education.
• At their last meeting the Board of Trustees approved the implementation of the Information Literacy GE requirement for Fall 2002.
• Dan Munton was introduced as Warren Ruud's replacement as senator for the Math Department.
• A faculty member is needed to attend the Job Fair on January 26 in Southern California.

1. The motion to approve the Multiple Majors and Duplicate Associate Degrees Policy was approved.

1. Environmental/Global Studies Requirement - S. Fuller reported on the criteria that will be used in the curriculum review process to determine if a course will meet the Area H requirement for Environmental or Global Studies. Implementation is scheduled for Fall 2003. There was some discussion regarding "substantial majority of course material" in the draft. A motion was approved to move this to the February 6 action agenda.
2. 2001-2002 Disciplines List for Minimum Qualifications - B. Flyswithhawks announced that a hearing is scheduled for January 25 regarding changes to the disciplines list. If you would like to challenge their proposed changes to your discipline you can send a letter to the State Academic Senate with a copy to Brenda. Greg Granderson will be attending the hearing.
3. Perfecting the Hiring Process - B. Flyswithhawks said that the Chancellor's Office has formalized a Diversity and Equity Task Force. The task force was selected from statewide academic senate members. Brenda will send them a letter regarding what has been identified by the senate and how they can be improved upon. Our goal this semester is to come up with recommendations on how we would like this institution to change its current hiring process, specifically how we recruit and how we select candidates. She asked for written suggestions from senators.

Meeting adjourned at 5:00 PM

Tuesday, January 22, 2002

Senate Chambers, 2:30 p.m.

The meeting was called to order by Ron Root (Co- Chair).

Members present: Rich Abrahams, Barbara Croteau (Co-Chair), Andrew Dolcini, Bob Flores, Micca Gray, Joe Morello, Tatjana Omrcen, Bonnie Pearson, Jamey Ransford, Ed Sikes.

Also present: Bea Griffiths, Jennifer Mann, Steve Olson, Chuck Robbins.

Members/staff absent: Kathleen Bradbury, Xuan Ho, Ezbon Jen, Omar Medina, Deborah Sweitzer, Sandi Tassano.

Staff to the Committee: E. Cichocki, R. Kyle, K. Lewis, L. Royer.

The Agenda was amended and re-ordered to include new discussion item: Non-Resident Tuition 2002-03

1. Approval of Minutes: October 23, 2001; November 16, 2001; December 14, 2001

Addition to December 14, 2001 Minutes, Item 1, Student Wage Proposal, end of paragraph 2: "Any changes and/or recommendations to Student Wage will be directed to the Student Government for review." December 14, 2001 minutes approved with addition. October 23, 2001 and November 16, 2001 minutes approved as presented.

2. Non Resident Tuition 2002-03

Lamont Royer provided a Draft of the proposal that will be presented at the February board meeting and explained the five options for establishing the non-resident tuition fee. Three of these options are available to the district, and historically the district has established the fee based on the lowest contiguous district. This year Mendocino-Lake's rate of $155 is the lowest fee of the contiguous districts and will be the district's recommendation. The district retains 100% of these fees. Even though the fees have steadily risen, out-of-state enrollment has been growing. Micca Gray made a motion (seconded by Barbara Croteau) to accept the draft proposal with the addition of language indicating that both student government and BAC voted to support the recommendation.

3. 2002-03 Governor's Budget Recommendation

Community colleges continue to be underfunded under the Proposition 98 guarantee. Ron Root will bring this issue forward to BAC as part of a position paper later in the spring. While the Governor's community college budget proposal increased by 1.7% overall, increases for the most part are in growth and general apportionment funding: 2.15% COLA and 3% in enrollment growth. SRJC is reporting for P-1 purposes 4.5% growth for this year. The funded cap is 4.59%. It appears that SRJC may grow to the funding cap this year. If the recession continues, it is possible that

BAC - 1-22-02

growth could continue next year as well. However, the funded growth cap for next year is only 2.16%. The areas of scheduled maintenance and instructional equipment have been substantially increased. This is one-time funding that restores these items to their previous levels. There is a 50% local funding match requirement for scheduled maintenance, and a 3-to-1 local match for instructional equipment.

However, the community college budget proposal also contains $131 million in total budget reductions. Ron Root invited program managers to share with BAC the impact of the governor's proposed budget cut on their areas of responsibility.

Jamey Ransford said it appears that only childcare funding remains in the CalWorks allocation. Funding for job training programs, employment services to students, student wages, and curriculum development has been eliminated. A number of CalWorks positions are fully or partially funding by the district. The County of Sonoma also provides funding in the amount of $220,000. If funding is not restored, a smaller version of the present program will result.

Jennifer Mann outlined some of the services provided by Faculty and Staff Development funding, such as professional development for all employee groups, support for conference presenters and attendees, fee reimbursement and material costs for job-enhancement courses at SRJC, new employee orientations for all employee groups, and administrative support for grant application process. The total funding for the program from all sources is about $225,000.00 and the proposed cut is about half that amount. Bea Griffiths reported that a statewide representative group for staff development is working on plans to present a proposal to the governor to restore faculty and staff development funding.

Chuck Robbins stated that funding for Economic Development (SBDC and Contract Education programs at SRJC) is a combination of federal, state and community college sources and a local cash match; the cuts are less than one-third of the total budget for this area. At this time federal and state funding has been renewed for the calendar year. Community college funding does not present too great exposure since this is the second year of a two- year contract pending, of course, the availability of funding. In addition, there are a lot of industry partnerships supporting these programs. Chuck Robbins is cautiously optimistic that the programs will continue.

Will Baty and Bill Turner will be invited to the February 8 meeting to address budget cuts affecting the areas of Telecommunications & Technology and Matriculation respectively.

Ron Root explained the methodology agreed upon during negotiations for determining faculty salary schedule increases in response to Micca Gray's inquiry.

In summary, Ron Root noted that the legislative analyst's office is suggesting that the governor's budget is too optimistic by $2 billion. The proposal may also be $935 million short of the Proposition 98 guarantee. If the legislature adds Proposition 98 funding, it would help the community colleges but cuts would have to come from somewhere else.

4. Budget Planning Calendar

Meeting adjourned: 3:35 p.m.

PRESENT: Curt Groninga, LuAnn Campbell, Mike Ceser, Jason Escher, Bob Flores, George Grivalva, Julie Muzzatti, Lamont Royer, Gordon Shimizu.

Special Guests: Deborah Balmino-Graham, Katy Bell, KC Boatsman, Victor Cummings, Michael Ceser, Jason Escher, Terry Frongia, Connie Gozzarino, Jeanne Johnson, Jaimie Ramsford, Darci Rosales, Bill Shelley, Bill Turner, Kari Vigeland,

ABSENT: Frank Zwolinski, Student Representative

The meeting concluded with a power point review of the College’s Strategic Capital Projects Plan entitled "Once Every Eighty-Three Years". This presentation served as a review of the college’s long and short-term facilities needs including much needed instructional equipment.

Committee Membership for 2001- 02: Ed Buckley, Terri Frongia, Kris Futrell, Reneé LoPilato, Jim Rose, Noel Adams, Karen Kellam, Peg Ellingson, Joan Scarborough, Rosemary Ward, Hyemin Ro

Present: Sherrie Arendt, KC Boatsman, Ed Buckley, Kerry Campbell-Price, Ken Fiori, Doug Garrison, Kimberly Kalember, Kimberlee Messina, Steve Morris, Eve Nighswonger.

REVIEW OF MINUTES ~

• The minutes of November 15, 2001 were reviewed. No changes were made.

OUTREACH PRESENTATION ~

• Sherri Arendt and Steve Morris presented their successful High School Outreach Program. The hour long outreach presentation is a culmination of a team of representatives from four areas: EOPS, Counseling, Financial Aid and Scholarship. Each area presents a general overview to high school students at the beginning of the school year. A folder, given to each student who attends the presentation, consists of brochures, information, schedules etc. from each department. Each department subsequently returns to the school during the spring with a more detailed presentation of their offerings.

• Personal Doyle Scholarship
• Occupational Doyle
• Exchange Bank
• Summer Doyle Program
• Continuing Student Scholarships
• Transfer Student Scholarship
• Resource Center

• Time Management
• Transitioning
• The hour-long outreach program has been seen by twenty-five district schools during events such as ‘College Nights’, ‘College Preview Night, Montgomery High School 20-Minute Advisory time, and ‘the JC Parent Night’. An onsite coordinator at each high school serves as a liaison to the JC.

UPDATE: CO-ENROLLMENT RECRUITMENT PROJECT ~

• A handout was distributed outlining efforts made in the pilot project for concurrently enrolled high school students. Several measures were created as a way to ‘touch’ concurrent students and increase the chances of registration at the JC after graduation. Bullet points of the handout were:
• An orientation session for concurrent enrollment students and their parents, and/or a brochure explaining the college’s policies which would affect those particular students.
• Junior year students could be sent an invitation to:

• College & Transfer Day
• Engineering Transfer Day
• Diesel Day
• Financial Aid seminars
• Day Under the Oaks
• Schools Relations Office can notify students at specific high schools when SRJC is planning to attend or host an event at their high school i.e. College Nights, etc.
• Other ideas for recruitment include new student orientation, Doyle scholarship applications, and a senior letter from Dr. Agrella (modified for audience of students who have been attending as high school concurrent enrollment students).
• Research we still need is: Where do these students live? What courses did they take?, What is the retention rate, and how well did they do?
• For detailed information and data regarding concurrent high school students enrolled in SRJC this Fall 2001 and Fall 2001 freshmen who were previously concurrent students please see handout. Once the concurrent enrollment data is compiled it can be inputted into a database like Filemaker Pro or Access.
• There was some discussion about the marketing draw of our name, Santa Rosa Junior College and how we can capitalize on our reputation and our array of class offerings which include art, theatre and other areas that have been cut from school curriculums in the county. There is a portion of a high school student’s day that is unused, which could conceivably be targeted for time spent in a class at the JC.

STRATEGIC ENROLLMENT PLANNING & THE BOND ~

The end

Present: Robert F. Agrella, KC Boatsman, Ed Buckley, Craig Butcher, Alex Drake, Toni Eaton, Brenda Flyswithhawks, Joe Friedman, Doug Garrison, Curt Groninga, Jeanne Johnson, Donna LaFollette, Molly Lynch, Jennifer Mann, Ricardo Navarrette, Ron Root, Deborah Sweitzer and Leon Wakefield

Absent: Lily Alexeyeva, Alix Alixopoulos, Lily Bergfelt, Kathleen Doyle, Greg Granderson and John Mercer

1. PLANNING COMMITTEE COORDINATION: The Academic Senate is reviewing 100 level course curriculum paths and proposed cut score revisions. The Budget Advisory Committee has discussed the proposed increase in non-resident fees and is reviewing the budget planning calendar. The District Facilities Planning Committee held discussions regarding planning for the proposed "Replacement Facility" and has asked that affected programs submit their space needs to Administrative Services. Educational Policies and Curriculum Committee is reviewing certificate program certification requirements in order to establish a recommended minimal unit completion policy at SRJC. EPCC is also looking at the 100 level curricular path as well as cut scores. The Strategic Enrollment Planning Committee is working on strategic enrollment planning issues.

2. ACCREDITATION PLANNING UPDATE: Ed Buckley reported that the Accreditation Self-Study Steering Committee met all day on January 18^th to review and suggest preliminary edits for the Self Study first draft. Generally, the first draft is considered to be in excellent shape and the Steering Committee was impressed as to the quality and quantity of work performed by the standard committees.

3. Partnership For Excellence (P4E) District Self-Analysis Report: KC Boatsman reviewed the documents sent to the Chancellor’s Office and which has been reviewed by the component administrators. She will be making a brief presentation on this to the Board of Trustees at their February 12^th meeting. Attached report.

4. INSTITUTIONAL RESERARCH UPDATE: KC reviewed the status of a number of project accomplishments completed thus far by the Office of Institutional Research and provided a brief commentary as to the nature and purpose of the study. Attached.

5. COMPONENT ADMINISTRATOR GOALS STATUS REPORT: Curt Groninga reported that the Component Administrators will be submitting their Mid-Year Component Area Goals and Objectives reports to the President on February 1^st. The Components will be reporting on the status of the 2001-2002 goal attainment at a future IPC meeting. The Component Administrators will be submitting, by April 1^st, their draft 2002-2003 Component Goals to the President. They will review their new goals with IPC later this Spring. Final 2002-2003 Component Goals are due to the President by June 1, 2002.

6. Integrated Master Planning Update: Ed Buckley reviewed the status and suggested revisions to the Integrated Master Planning process. He suggested to IPC how the Educational Master Plan, the Student Services Master Plan would integrate with the Business and Administrative Services Master Plans and become, in total, the Integrated Master Plan. (Not available on-line. Call Maria Gaitan for copy)

7. State Budget Update: Ron reviewed the status of the Governor’s budget and it s potential impacts on specific SRJC programs. He indicated the Governor’s budget, as it is most fiscal years, is at this stage a "works in progress". As the College receives further information it will be shared with IPC and other core planning committees.