Santa Rosa Junior College
INSTITUTIONAL PLANNING COUNCIL
AGENDA
March 26, 2001
1:10 p.m.
Health Science Conference Room
1. PLANNING COMMITTEE COORDINATION: Activity reports from the co-chairs of the Budget Advisory Committee (BAC), Educational Planning and Coordinating Council (EPCC), District Facilities Planning Committee (DFPC), Strategic Enrollment Planning Committee (STEP) and the Academic Senate.
2. REVIEW OF COLLEGE MISSION STATEMENT: A brief update on the status of the college-wide review of the current College Mission Statement and the selection of an IPC sub-committee to assist in revision development.(cover letter)
3. A FIVE- YEAR CAPITAL OUTLAY PLAN: A review and outline of the proposed 2001-2002 Five-Year Capital Outlay Plan.
4. PHASE II PARKING AND TRANSPORTATION PLAN: A review of the proposed Phase II Parking and Transportation Plan.
5. FISCAL STABILITY REPORT FOLLOW-UP DISCUSSION: A review and follow-up to the Vice President for Business Services' report to the Board of Trustees.
6. 2001/02 INSTITUTIONAL PLANNING THEMES: A discussion as to whether and when to develop Institutional Planning Themes related to the 2001/2002 Institutional Plan.
Distribution: Adam, Agrella, Buckley, Butcher, Chaney, Doyle, Drake, Eaton, Flyswithhawks, Friedman, Garrison, Glass, Granderson, Groninga, Mann, Mercer, Navarrette, Root, Staples, Sweitzer, Wakefield
INSTITUTIONAL PLANNING COUNCIL
March 26, 2001
MINUTES
Present: Baba Adam, Ed Buckley, Craig Butcher, Alex Drake, Toni Eaton, Brenda Flyswithhawks, Joe Friedman, Curt Groninga, Jennifer Mann, Ron Root, Leon Wakefield
Absent: Robert Agrella, April Chaney, Kathleen Doyle, Doug Garrison, Andrew Glass, Charlotte Granderson, John Mercer, Ricardo Navarrette, Tara Staples, Deborah Sweitzer
1. DISTRIBUTION OF AGENDAS/MINUTES: IPC agreed to utilize electronic mail and attachments to distribute agendas, minutes and backup material whenever possible. Some backup material may, of necessity, be hard copied and mailed in advance of the meeting.
2. PLANNING COMMITTEE COORDINATION: Ron Root indicated the Budget Advisory Committee held follow up discussions to the Fiscal Stability Report. BAC asked that IPC place 2002/2003 funding on next IPC agenda (April 9th). Ed Buckley indicated that EPCC is looking at degree and certificate requirements (use of transferred units to SRJC) of in-bound transfer students. Brenda Flyswithhawks indicated the Senate is continuing its discussions on Perfecting the Hiring Process with an emphasis on increased diversity mirroring both student enrollment and county ethnic and gender demographics. Senate is appointing a task force to focus on this issue. Curt Groninga reported that DFPC is looking at the impacts of alternative educational delivery systems (high technology related) and their potential impact on the size and scope of future facilities projects and modernizations.
3. REVIEW OF COLLEGE MISSION STATEMENT: Curt and Brenda reviewed the cover letter and time-line as sent out to the College Community. Curt indicated that responses are now being received in advance of the April 13th deadline. It was decided to establish a special April 30th meeting to review only the suggested revisions to the Mission Statement. Leon Wakefield, Jennifer Mann and Alex Drake were selected to serve on the Mission Statement sub-committee. Curt will forward all responses to them. Their task will be to analyze suggested revisions and make proposed changes, if any, to IPC by the April 30th meeting. Administrative Services will confirm meeting time and location of the April 30th meeting.
4. FIVE YEAR CAPITAL OUTLAY PLAN: Curt reviewed the proposed Five-Year Capital Outlay Program that has been submitted to the Board of Trustees for approval at the April 10th meeting. He indicated that it is essentially the same document as previous years. He anticipates that next year's document will reflect the results of the work done on the Educational Master Plan. He responded to questions about the current plan and the funding assumptions upon which it is based.
5. PHASE II PARKING AND TRANSPORTATION PROGRAM REVISIONS: Curt reviewed the proposed revisions to the existing parking and transportation plan. The plan is driven primarily by the need to provide more student parking as well as increased staff parking opportunities as well. It designates use of the shuttle lot as a temporary staff lot. The plan revisions recommends the acquisition of four (4) acres of land at the Santa Rosa Campus and the construction of an additional 500 spaces at Santa Rosa and 250 spaces at Petaluma. Funding for the plan is based on a series of semester parking fee increases. Curt responded to a number of inquiries about the plan and provided clarifications where necessary.
6. FISCAL STABILITY REPORT FOLLOW UP DISCUSSION: This item was held over to the next meeting.
7. 2001/2002 INSTITUTIONAL PLANNING THEMES: This item was held over until the next meeting.
INSTITUTIONAL PLANNING COUNCIL
March 12, 2001
PRESENT:
Baba Adam, Robert F. Agrella, Ed Buckley, Alex Drake, Toni Eaton, Brenda Flyswithhawks, Joe Friedman, Doug Garrison, Curt Groninga, Jennifer Mann, Ricardo Navarrette, Ron Root and Leon WakefieldABSENT: April Chaney, Kathleen Doyle, Andrew Glass, Charlotte Granderson, John Mercer, Tara Staples, Deborah Sweitzer
1. STUDENTS REQUEST FOR A MORE DIVERSE FACULTY AND STAFF: Vincente Lara, Juan Roman and Emilio Tripp, as a follow up to their brief February 12th visit, will present their request for a more diverse faculty and staff reflecting the changing nature of SRJC.
2 PLANNING COMMITTEE COORDINATION: Activity reports from the co-chairs of the Budget Advisory Committee (BAC), Educational Planning and Coordinating Council (EPCC), District Facilities Planning Committee (DFPC), Strategic Enrollment Planning Committee (STEP) and the Academic Senate.
3. POLICY REVIEW UPDATE: Dianne Smith has been asked to present an update as to the status of review of College policy and procedure as well as the mission and membership of College committees.
4. PERFECTING THE HIRING PROCESS: Brenda Collins will share the Senate's view on Perfecting The Hiring Process as a follow up to the February 26th IPC discussion. (Please bring your copy of "A Re-examination of Faculty Hiring Processes and Procedures" that was distributed previously.)
5. CLASSIFIED STAFFING: PROCESS AND PLANNING Karen Furukawa has been requested to update IPC as to the status of classified staffing and the classified staffing process as a follow up to the work completed by the Classified Staffing Task Force from 1999-2000.
6. 2001/2002 SRJC BUDGET PLANNING UPDATE: Ron Root has been requested to present an overview of the 2001/2002 SRJC budget planning process.
7. HEALTH SCIENCES PROGRAM UPDATE: Ezbon Jen has been requested to provide an update as to curriculum planning and development.
Distribution: Adam, Agrella, Buckley, Butcher, Chaney, Doyle, Drake, Eaton, Flyswithhawks, Friedman, Garrison, Glass, Granderson, Groninga, Mann, Mercer, Navarrette, Root, Staples, Sweitzer, Wakefield
INSTITUTIONAL PLANNING COUNCIL
March 12, 2001
PRESENT:
Baba Adam, Robert F. Agrella, Ed Buckley, Alex Drake, Toni Eaton, Brenda Flyswithhawks, Joe Friedman, Doug Garrison, Curt Groninga, Jennifer Mann, Ricardo Navarrette, Ron Root and Leon WakefieldABSENT: April Chaney, Kathleen Doyle, Andrew Glass, Charlotte Granderson, John Mercer, Tara Staples, Deborah Sweitzer
1. STUDENTS REQUEST FOR A MORE DIVERSE FACULTY AND STAFF: Joey Castor, a student representing a group of students who are requesting that the faculty and staff be more reflective of the SRJC student body ethnicity and color. He read a prepared statement which addresses the issue of hiring a more diverse faculty and staff (See attached). This matter will be the subject of future discussions, not only in IPC, but throughout the college as well.
2 PLANNING COMMITTEE COORDINATION: Ron Root indicated that he would be bringing a revised budget policy statement to the April 9th IPC meeting. Brenda reported the Senate has been looking at the Global and Environmental Studies program revisions, information competency. The ad hoc committee on Information Competency has been formed.She announced the Senate will meet in April at the Petaluma Campus.
3. POLICY REVIEW UPDATE: Dianne Smith presented an extensive update as to the progress of the policy review. She indicated that Chapters 0, 6 and 8 have been taken to the Board. Chapters 2 and 4 will be taken soon and that Chapters 3, 5 and 7 are currently under review throughout the College. She indicated that the review of membership and purposes of the College's thirty-one (31) committees has been completed. One committee, Waste Reduction and Recycling was disbanded but is in the process of being re-created.
4. PERFECTING THE HIRING PROCESS: Brenda updated IPC as to the currency of discussions within the Senate. The overall focus of the Senate discussions is on diversity of representation in the college's recruitment, screening, selection and retention processes. A series of written questions have been given to Human Resources and the District Compliance Officer. They will respond to these questions in writing to the Senate to clarify the recruitment processes. Brenda indicated that this will be a on-going focus of Senate discussion as well as throughout the College. As part of the discussion, Baba Adam distributed the 1999 Employee Demographic Report. The Office of Institutional Research will be providing further county and state demographics regarding ethnic and gender composition. (Please see Curt Groninga's office to obtain a copy of this attachment)
5. CLASSIFIED STAFFING: PROCESS AND PLANNING Karen Furukawa reviewed the past actions which led to the development of the Final Report of the Task Force on Classified Staffing See Attached).
She further indicated the Classified Staffing Committee will be meeting soon to discuss the status of the process. It was decided that the information review process needs to be fully implemented.
IPC Minutes
3/12/01
Page Two
6. 2001/2002 SRJC BUDGET PLANNING UPDATE: Ron outlined the 2001/2002 budget planning process (
see attached).7. HEALTH SCIENCES PROGRAM UPDATE: Ezbon Jen provided an instructive review of the changes occurring in existing and proposed Health Sciences Programs. The ADN program is expanding and providing an earlier component on OB and operating room experiences as well as IV Therapy. LVN program is also providing IV Therapy training earlier for LVN students. Both the CNA and Medical Assisting programs are moving to a more intensive schedule whereas the bulk of their coursework can be completed in nine (9) weeks as opposed to seventeen (17). This is designed to better accomodate student needs. As to proposed new programs, Ezbon indicated that work continues on the development of a Pharmacy Assistant Program as well as the Operating Room Technician Program.
8. COLLEGE MISSION STATEMENT: IPC decided to commence its review of the College Mission Statement in order to place in on the same six (6) year cycle as the accreditation process. Curt will develop a questionnaire to accompany the existing mission statement which asks the College Community to suggest revisions, additions or deletions of any portions. This will commence a review process for the Institutional Planning Council and the entire College Community.