Santa Rosa Junior College
INSTITUTIONAL PLANNING COUNCIL
AGENDA
February 26, 2001
1:10 p.m.
Health Science Conference Room
1. PLANNING COMMITTEE COORDINATION: Activity reports from the co-chairs of the Budget Advisory Committee (BAC), Educational Planning and Coordinating Council (EPCC), District Facilities Planning Committee (DFPC), Strategic Enrollment Planning Committee (STEP) and the Academic Senate.
2. ACCREDITATION PLANNING UPDATE: A report by Karin Guzman and Ed Buckley as to the status of the Accreditation Self- Study Steering Committee and related activities.
3. SENATE GOALS: A review, by Brenda Flyswithhawks, of the Academic Senate's Goals.
4. INTEGRATED MASTER PLAN UPDATE: Ed Buckley will provide an update as to the status of the integrated master plan.
5. FACULTY AND CLASSIFIED STAFFING UPDATE: Brenda Flyswithhawks will lead a discussion regarding faculty and classified staffing processes and will update IPC on the Senate discussion on Perfecting the Hiring Process Note about this link: click on "Publications," then "Publications List," then "P-R," then scroll down to "Re-examination of Faculty Hiring Processes and Procedures". At a subsequent meeting, Karen Furukawa will provide an update on the classified hiring processes.
6. FIVE-YEAR FACULTY PLAN AND P4E REPORTS FOLLOWUP: Dr. Agrella and Ron Root will discuss and respond to inquiries regarding the status of the Five Year Faculty Plan and the recent P4E Survey presented at the last IPC meeting.
Distribution: Adam, Agrella, Buckley, Butcher, Chaney, Doyle, Drake, Eaton, Flyswithhawks, Friedman, Garrison, Glass, Granderson, Groninga, Mann, Mercer, Navarrette, Root, Staples, Sweitzer, Wakefield
Santa Rosa Junior College
INSTITUTIONAL PLANNING COUNCIL
MINUTES
February 26, 2001
PRESENT:
Baba Adam, Robert Agrella, Ed Buckley, Craig Butcher, Alex Drake, Brenda Flyswithhawks, Joe Friedman, Doug Garrison, Andrew Glass, Curt Groninga, Jennifer Mann, Ricardo Navarrette, Ron Root, Leon WakefieldABSENT: April Chaney, Kathleen Doyle, Toni Eaton, Charlotte Granderson, John Mercer, Tara Staples, Deborah Sweitzer
GUEST: Karin Guzman
1.PLANNING COMMITTEE COORDINATION: Ron Root reported Budget Advisory Committee (BAC) has been reviewing budget material and the preliminary fiscal solvency report; Ed Buckley reported that Educational Planning and Coordinating Council (EPCC) has been discussing two policy revisions a) Credit/Non-Credit limits and b) Final Exam Policy; Curt Groninga reported that the District Facilities Planning Committee (DFPC) is having a series of discussions centering on alternative instructional delivery systems and the impact of technology on facilities planning and; Doug Garrison reported that the Strategic Enrollment Planning Committee (STEP) is discussing the elements of the enrollment plan.
2. ACCREDITATION PLANNING UPDATE: Karin Guzman, Accreditation Steering Committee Chair, outlined the work of the steering committee and the self-study standards committees. Self-Study committee assignments will be made by March 12th. Self-Study Standards Committee Chairs will be appointed by April 6th and the WASC college meeting be on May 4th. Component Administrators have been assigned the task of drafting the preliminary descriptions for each of the standards.
3.SENATE GOALS: Brenda Flyswithhawks reviewed the Senate Goals with special emphasis given to Goal #3 General Education Task Force on proposed general education models; Goal #4 Accreditation. These are new Senate goals. Goal #11 will address alternative faculty schedules and Goal #13 addresses the development of an all college hour.
4.INTEGRATED MASTER PLAN UPDATE: Ed Buckley provided an update as to the status of the integrated master plan. Currently the instructional program departments are finalizing their Program Evaluation Planning documents. Academic Affairs staff will then commence the review and prioritization of plans. Student Services is developing a set of departmental plans which will be integrated into a set of Student Services plans. Administrative Services and Business Service, upon receipt of Academic Affairs and Student Services planning documents will then develop their planning documents supporting the proposed institutional plans. Academic Affairs and Student Services are to complete their first phase of the planning process by the end of the semester. Other components will develop their response plans during 2001/02.
5.FACULTY AND CLASSIFIED STAFFING UPDATE: Brenda Flyswithhawks shared her thought on the Statewide Academic Senate's Perfecting the Hiring Process. Brenda's comments focused primarily yet separately on the issues surrounding staffing and hiring. Of major importance is the acquisition and development of a diverse faculty and classified staff. The Senate will continue to support steps to increase minority representation on hiring and screening committees within and beyond the department and discipline level. She wants an increased focus on the development of opportunities for a diverse faculty and staff which is more reflective of the increased diversity within the student body. Karen Furukawa has agreed to update IPC on the status of classified staffing and diversity at the next meeting.
6.FIVE-YEAR FACULTY PLAN AND P4E REPORTS FOLLOWUP: Dr. Agrella and Ron Root responded to follow up questions regarding the Five Year Faculty Plan and the P4E report which were recently discussed and submitted to the Chancellor's Office. Of concern to IPC is the on-going competition of resources for several different mandated programs designed to enhance improved full-time to part-time ratio and improvements in adjunct faculty salaries. Ron shared Dr. Agrella's cover letter to the Chancellor regarding the faculty plan.
Santa Rosa Junior College
INSTITUTIONAL PLANNING COUNCIL
AGENDA
February 12, 2001
1:10 pm
Health Science Conference Room
1. PLANNING COMMITTEE COORDINATION: Activity reports from the co-chairs of the Budget Advisory Committee (BAC), Educational Planning and Coordinating Council (EPCC), District Facilities Planning Committee (DFPC), Strategic Enrollment Planning Committee (STEP) and the Academic Senate.
2. PLANS UPDATE: The Component Administrators will present their proposed Taxonomy of Plans designed to classify and review planning documents relevant to institutional planning.
3. FULL-TIME FACULTY FIVE-YEAR PLAN: A continuation of the review of the Full-Time Faculty Five-Year Plan with an update on the calculations..
4. PARTNERSHIP FOR EXCELLENCE: CHANCELLOR'S SURVEY: A review of the College's response to the Chancellor's P4E survey.
5. MID-YEAR REPORTS: A brief update by the Component Administrators on the progress of their 2000/2001 Component and All Component Goals.
6. SENATE GOALS: A review, by Brenda Flyswithhawks, of the Academic Senate's Goals.
7. CENTER FOR STUDENT SUCCESS: An update on the College's participation in a statewide survey that will identify student success projects aimed at improved performance on College Partnership For Excellence Goals
8. INTEGRATED MASTER PLAN UPDATE: An on-going update on the development of the integrated master plan.
9. ACCREDITATION PLANNING UPDATE: An on-going update on the development of the accreditation planning efforts.
10. SPRING SEMESTER IPC MEETING DATES: A review of the planned spring meeting dates.
Distribution: Adam, Agrella, Buckley, Butcher, Chaney, Chin, Doyle, Drake, Eaton, Flyswithhawks, Garrison, Glass, Granderson, Friedman, Groninga, Mann, Mercer, Navarrette, Root, Staples, Sweitzer, Wakefield
Santa Rosa Junior College
INSTITUTIONAL PLANNING COUNCIL
MINUTES
February 12, 2001
Present:
Baba Adam, Robert Agrella, Ed Buckley, Craig Butcher, Alex Drake, Toni Eaton, Joe Friedman, Doug Garrison, Andrew Glass, Curt Groninga, Jennifer Mann, Ricardo Navarrette, Ron Root and Leon WakefieldAbsent: April Chaney, Kathleen Doyle, Brenda Flyswithhawks, Charlotte Granderson, John Mercer, Deborah Sweitzer
Guests: Eileen Cichoki, Vincente Lara, Juan Roman and Emilio Tripp
1.FACULTY DIVERSITY: Messrs. Lara, Roman and Tripp addressed IPC on the the need for a more diverse faculty and one that is more representative of
historically underrepresented groups. They are to address a more detailed memorandum Brenda Flyswithhawks and Curt Groninga on this subject with the possible scheduling of a further presentation at IPC or another SRJC planning committee.
2.PLANNING COMMITTEE COORDINATION: IPC members reviewed the minutes of the other core planning committee. Doug Garrison clarified questions related to the STEP minutes.
3.PLANS UPDATE: The Component Administrators presented their proposed Institutional Plans Documents Taxonomy designed to classify and review planning documents relevant to institutional planning. IPC agreed with their approach and the Components will complete their listing and plans categorizations.
4.FULL-TIME FACULTY FIVE-YEAR PLAN: Ron Root provided a final updated review of the Full-Time Faculty Five Year Plan. The plan has been reviewed by the Academic Senate. Craig Butcher, on behalf of a few faculty who had some remaining questions relayed concerns to Vice-President Root and IPC. Questions centered around the impact of the proposed $62 million increase (statewide) in adjunct salary funds and whether the 75/25 ratio was an accreditation issue. The $62 million dollars is for an entirely separate salary matter and is not designed to provide funds for the conversion and hiring of more full-time faculty. As to establishing specific goals for the conversion and hiring of more full time faculty, IPC indicated that only realistic goals based on growth and funding patterns could work. Only in a general sense is the 75/25 ratio a part of a review of accreditation standards. Accreditation standards do not address specific ratios between full and part-time faculty. However, it could be designated as part of a plan evolving from the self-study. IPC recommended the Full Time Faculty Five Year Plan be forwarded to the Board of Trustees for their action...
4.PARTNERSHIP FOR EXCELLENCE: CHANCELLOR'S SURVEY: Ron Root outlined SRJC's response to the Chancellor's Office P4E Survey. The report is not an expenditure analysis but a general response to general P4E questions. A copy of the survey will be provided with the next IPC agenda.
5.MID-YEAR REPORTS: The Vice-Presidents and the Executive Dean for the Petaluma Campus provided a brief review of their mid-year component area goals status reports. Final reports will be made available to IPC at the end of the 2000/2001 year and their new 2001/2002 goals will be provided at the end of the year as well.
Student Services
6.SENATE GOALS: This item was held over until the February 26th IPC meeting.
7.CENTER FOR STUDENT SUCCESS: Ricardo Navarrette provided a listing of the ten (10) SRJC respondents to the Center for Student Success survey. SRJC staff have provided a summary of Student Success Programs which include: Degree Audit, Degree Success, Early Alert, High School On-Site Coordinators Program, parent Orientation Night, School Relations Coordination, Student CyBear Center, Student Employee Training, Student Information Day and Weblink.
8.ACCREDITATION PLANNING UPDATE: Ed Buckley provided a brief update on Accreditation Activities. He encouraged IPC members to attend the PDA workshops on Accreditation and to participate in the self-study process.
10.SPRING SEMESTER IPC MEETING DATES: Curt Groninga provided IPC with a copy of the six remaining IPC meeting dates for the Spring Semester.