Santa Rosa Junior College
INSTITUTIONAL PLANNING COUNCIL
AGENDA
November 27, 2000
1:10 pm
Health Science Conference Room
1.PLANNING COMMITTEE COORDINATION: Activity reports from the co-chairs of the Budget Advisory Committee (BAC), Educational Planning and Coordinating Council (EPCC), District Facilities Planning Committee (DFPC), Strategic Enrollment Planning Committee (STEP) and the Academic Senate.
2.ACADEMIC SENATE'S 2000 - 2001 GOALS: Brenda Collins will present the Senate's 2000 - 2001 goals.
3.PLANS SUB-COMMITTEE UPDATE: A continuation of IPC discussion regarding the 11/13 list of plans presented by Jennifer Mann. Members are to review the list and evaluate the listed plans and be prepared to discuss whether they have relevance to institutional planning. Members are requested to come prepared with any proposed additions or deletions.
4.2001-2002 INSTITUTIONAL GOALS SUB-COMMITTEE UPDATE: A continuation of the 11/13 discussion on the proposed revisions to the Institutional Goals. Members are requested to review the proposed revisions and be prepared to discuss and decide which revisions should be recommended.
5.FULL-TIME FACULTY FIVE-YEAR PLAN: A continuation of the 11/13 review of the Full-Time Faculty Five-Year Plan.
6.INTEGRATED MASTER PLAN UPDATE: An on-going update on the development of the integrated master plan.
7.ACCREDITATION PLANNING UPDATE: An on-going update on the development of the accreditation planning efforts.
8.CAPITAL OUTLAY PLANNING CHANGES: Curt Groninga will update the Institutional Planning Council with proposed State changes to major capital outlay planning in light of the passage of Proposition 39.
Distribution: Adam, Agrella, Buckley, Butcher, Chaney, Chin, Collins, Doyle, Drake, Eaton, Garrison, Glass, Granderson, Gray, Groninga, Mann, Mercer, Navarrette, Root, Staples, Sweitzer, Wakefield
Santa Rosa Junior College
INSTITUTIONAL PLANNING COUNCIL
MINUTES
November 27, 2000
Present:
Baba Adam, Robert Agrella, Ed Buckley, Craig Butcher, Brenda Collins, Alex Drake, Doug Garrison, Andrew Glass, Charlotte Granderson, Micca Gray, Curt Groninga, Jennifer Mann, Ricardo Navarrette, Deborah Sweitzer and Leon Wakefield.Absent: April Chaney, Kathleen Doyle, Toni Eaton, John Mercer, Ron Root, Tara Staples
1. PLANNING COMMITTEE COORDINATION: Brenda reported the Senate is reviewing College Council material related to updated, new and deleted policy statements. Ed indicated that EPCC is looking at issues reflecting planning as it relates to the integrated master planning process. Doug indicated that STEP is working on Marketing and Enrollment Strategies.
2. ACADEMIC SENATE'S 2000 - 2001 GOALS: Brenda Collins reviewed the Senate's current draft of its 2000/2001 goals per the attached. The Senate does plan to add an additional goal on accreditation. She indicated that the Senate will work with existing committees and specific individuals in following through on the goals. IPC ask for some clarification between goals #4 and 5. Additionally, it was suggested the work scheduling be added to #10, i.e. the scheduling needs of the faculty.
3. PLANS SUB-COMMITTEE UPDATE: After reviewing the rather extensive list of plans, it was agreed the Component Administrators would meet to develop recommendations as to which plans should be identified as having institutional planning relevance. A Taxonomy of Plans will be developed which identifies the plan, what it is, its currency, its role in institutional planning and its relationship to other plans. It was further agreed to categorize on basis of evaluative and projective planning documents.
4. 2001-2002 INSTITUTIONAL GOALS SUB-COMMITTEE UPDATE: IPC agreed on the attached list of proposed 2001/2002 Institutional Goals. IPC identified four goals for emphasis (i.e. guiding the Component Administrator development of component goals): #4 - Student Retention and Persistence, #6 - Outreach and Recruitment, # 7 - Staff Development and #9 Institutional Effectiveness. Curt will seek final College Community input by December 12th. The plan is to submit the 2001/2002 Institutional Goals to the Board at its January meeting.
5. FULL-TIME FACULTY FIVE-YEAR PLAN: This item was held over until the next meeting.
Institutional Planning Council
November 27, 2000 Minutes
Page Two
6. INTEGRATED MASTER PLAN UPDATE: No new information on this topic.
7. ACCREDITATION PLANNING UPDATE: Ed indicated that the deadline for Accreditation Steering Committee Chair closes on December 1st. He will be working with Robert Agrella, Brenda Collins and Everett Traverso on the selection of the chair. He anticipates a decision by the end of the Fall Semester.
8. CAPITAL OUTLAY PLANNING CHANGES: This item was held over until the next meeting.
Santa Rosa Junior College
INSTITUTIONAL PLANNING COUNCIL
AGENDA
November 13, 2000
1:10 pm
Health Science Conference Room
1. PLANNING COMMITTEE COORDINATION: Activity reports from the co-chairs of the Budget Advisory Committee (BAC), Educational Planning and Coordinating Council (EPCC), District Facilities Planning Committee (DFPC) and the Strategic Enrollment Planning Committee (STEP).
2. FULL-TIME FACULTY FIVE YEAR PLAN: The Vice- President for Business Services will lead a review of the attached Full-Time Faculty Five-Year Plan as approved by the Budget Advisory Committee on October 24th.
3. PLANS SUB-COMMITTEE UPDATE: A sub-committee review and discussion on the list of identified institutional documents for a planning repository.
4. 2001-2002 INSTITUTIONAL GOALS SUB-COMMITTEE UPDATE: The sub-committee will update IPC on the development of attached proposed new and modified institutional goals.
5. MATRICULATION PLANNING UPDATE: An update, by the Assistant Dean for Matriculation and Assessment, on the relationship of matriculation to enrollment and student success and, the preparation for the evaluative site visit.
6. INTEGRATED MASTER PLAN UPDATE: An on-going update on the development of the integrated master plan.
7. ACCREDITATION PLANNING UPDATE: An on-going update on the development of the accreditation planning efforts.
Distribution: Adam, Agrella, Buckley, Butcher, Chaney, Chin, Collins, Doyle, Drake, Eaton, Garrison, Glass, Granderson, Gray, Groninga, Mann, Mercer, Navarrette, Root, Staples, Sweitzer, Wakefield
Santa Rosa Junior College
INSTITUTIONAL PLANNING COUNCIL
MINUTES
November 13, 2000
Present:
Baba Adam, Ed Buckley, Brenda Collins, Alex Drake, Doug Garrison, Curt Groninga, Andrew Glass, Curt Groninga, Jennifer Mann, Ron Root and Deborah SweitzerAbsent:
Robert Agrella, Craig Butcher, April Chaney, Kathleen Doyle, Toni Eaton, Charlotte Granderson, Micca Gray, John Mercer, Ricardo Navarrette, Tara StaplesGuest:
Bill Turner1. PLANNING COMMITTEE COORDINATION: Ron Root indicated the BAC has been focused on the development of the proposed FT/PT Five Year Plan and to develop measures of Financial Resources. Ed Buckley indicated EPPC is looking at the Final Exam Policy and Course Advisories. Curt Groninga reported that DFPC had a focused (pre-election) discussion on the possible impacts of Proposition 39 and a review of the latest Parking and Transportation Program Revisions. Doug Garrison (STEP) is reviewing a market proposal and looking at internal and external factors impacting enrollment.
- FULL-TIME FACULTY FIVE YEAR PLAN: Ron Root reviewed the Full-time faculty five year plan. He reviewed the Title V definitions, the current formula and growth rates and the fiscal requirements impacting SRJC. He reviewed two models calculating the full cost to the district of advancing from its current full-time ratio to the 75% standard. Given the complexity of the issue, IPC members agreed to review the documents in detail and be prepared to discuss at the November 27th meeting. Brenda Collins agreed to have the proposed plan placed on the December 6th Senate Agenda.
3 MATRICULATION PLANNING UPDATE: Bill Turner made a brief presentation on matriculation planning. He outlined several component parts of the matriculation process including the importance of assessment, orientation, counseling, follow-up, research and evaluation and the use and impact of prerequisites. He also outlined how matriculation and assessment interfaces with P4E.
4. PLANS SUB-COMMITTEE UPDATE: Jennifer Mann presented the work of the sub-committee. The attached list of planning documents is to be reviewed by IPC members as to their relationship to the Integrated Masterplan, the plans purpose and function and scope (operational v institutional). IPC members are to come to the November 27th meeting to review and discuss the plan list.
Institutional Planning Council
Minutes
November 13, 2000
Page Two
5. 2001-2002 INSTITUTIONAL GOALS: Deborah Sweitzer presented a review of the sub-committee's work to date. She reviewed the eighteen survey responses received. She also reviewed the proposed revisions. A general question arose as to how much specificity the goals should have given they are intended to be somewhat generalized with specifics identified in the Component Area Goals and Objectives. Suggested revised language in Goal #3 received particular attention. It was finally decided to go with a statement which read "To explore, develop and support new substantive offerings, .....". Given time constraints, it was agreed that IPC would review the proposed revisions and further discuss at the November 27th meeting prior to sending out, to the College Community, for final pre-board review.
6. ACCREDITATION PLANNING UPDATE: Ed indicated the College is well ahead of its 1994 Accreditation planning schedule. Currently the recruitment for Accreditation Steering Committee Chair is underway. Two PDA discussions are planned for the Spring as well as a WASC workshop. Additionally, Ed handed out an article by Dr. Gari Browning analyzing comprehensive evaluation team reports. It is clear that Standard Three (Institutional Effectiveness) receives the most attention as well as recommendations from the accreditation evaluation teams.