Santa Rosa Junior College
INSTITUTIONAL PLANNING COUNCIL
AGENDA
September 25, 2000
1:10 p.m.
Health Science Conference Room
1. PLANNING COMMITTEE COORDINATION: An opportunity for planning activity reports from the co-chairs of the Budget Advisory Committee (BAC), Educational Planning and Coordinating Council (EPCC), District Facilities Planning Committee (DFPC) and the Strategic Enrollment Planning Committee (STEP).
2. PLANS SECTION: IPC members will be asked to identify college plans which should be included in the Institutional Planning Guide thus insuring improved planning coordination. A small sub-committee will be asked to refine and collect the identified plans.
3. 2001-2002 INSTITUTIONAL GOALS: A discussion regarding the processing of possible suggested new and/or modified institutional goals. A small sub-committee will be appointed to assist in the development of any proposed new or modified goals.
4. COLLEGE COUNCIL UPDATE: EXISTING POLICY REVIEW AND COMMITTEE STRUCTURE: Dianne Smith has been invited to update the Institutional Planning Council on the current component review of existing college policy and procedures. Additionally, she will be asked to update the status of the current review of committee functions and structure.
Distribution: Adam, Agrella, Buckley, Butcher, Chaney, Chin, Collins, Doyle, Drake, Eaton, Garrison, Granderson, Gray, Groninga, Mann, Marino, Mercer, Navarrette, Root, Sweitzer, Wakefield
Santa Rosa Junior College
INSTITUTIONAL PLANNING COUNCIL
MINUTES
September 25, 2000
Present:
Adam, Agrella, Buckley, Butcher, Chaney, Collins, Drake, Eaton, Garrison, Glass, Gray, Groninga, Mann, Navarrette, Root, Staples, WakefieldAbsent:
Chin, Doyle, Granderson, Mercer and Sweitzer
1. INTRODUCTION OF NEW MEMBERS: Andrew Glass and Sara Staples were introduced as the new student government representatives to the Institutional Planning Council.
2. PLANNING COMMITTEE COORDINATION: Ed Buckley provided (attached) copies of the Educational Planning and Coordination Committee's September 14th meeting minutes. EPCC has clarified the dropping of the term "educational goals" two years ago (subsequently replaced by Academic Affairs Component Area goals which relate, in turn, to the Institutional Goals). EPCC further discussed a proposed educational master plan process which will be detailed in a future IPC meeting and has recognized the synergy surrounding planning activities at SRJC.
Curt Groninga outlined the attachedDistrict Facilities Planning Committee minutes by stating DFPC is concentrating on facilities planning issues, parking, five year planning and scheduled maintenance projects. The Budget Advisory Committee (BAC) is scheduled to meet tomorrow (September 26th).
3. PLANS SECTION: IPC agreed it would identify and develop a listing of institutional and programmatic planning documents which would be referenced as a part of the Institutional Planning Guide. The intent here is to form a repository of planning documents in support of institutional planning, accreditation and educational master planning. IPC appointed a plans sub-committee consisting of Jennifer Mann, Leon Wakefield,
IPC Minutes
September 25, 2000
Page Two
Micca Gray and Alex Drake to commence work. Curt Groninga's office will arrange the first meeting date and location.
4. 2001-2002 INSTITUTIONAL GOALS: A discussion was held regarding the processing of possible suggested new and/or modified institutional goals. A small sub-committee consisting of Deborah Sweitzer, April Chaney and Charlotte Granderson was appointed to assist in the review of college community suggestions related to proposed new, modified or deleted goals. Curt Groninga will coordinate the committee's first meeting date and location.
5. COLLEGE COUNCIL UPDATE: EXISTING POLICY REVIEW AND COMMITTEE STRUCTURE: Dianne Smith updated the Institutional Planning Council on the current component review of existing college policy and procedures. Additionally, she updated the status of the current review of committee functions and membership. Dianne indicated the goal is to have an updated and reviewed policy manual to the Board by the end of 2000/01. A chapter by chapter review is underway and the Board will receive completed chapter reviews and any suggested additions and modifications on an on-going basis throughout the current academic year. As to the committee information, Diane hopes to have this update completed for the thirty-two (32) standing committees and eight (8) presidential advisory committees before the completion of the Fall Semester.
6. EDUCATIONAL MASTER PLANNING: Ed made a brief presentation on EPCC's thoughts about the development of an "integrated" educational plan. He handed out the attached preliminary outline which indicates the integration of the planning activities of several component, instructional and student service areas. This topic will become an on-going IPC agenda item. Ed plans to provide a more detailed outline of the educational planning process at the next IPC meeting (October 9th).
Santa Rosa Junior College
INSTITUTIONAL PLANNING COUNCIL
AGENDA
September 11, 2000
1:10 pm
Health Science Conference Room
1. KNOWLEDGEWORKS: A discussion as to how to work the Knowledgeworks II planning into the component-driven institutional planning process.
2. MAJOR CAPITAL OUTLAY PROJECTS: Curt Groninga will review (a) Library FPP, (b) Public Safety Training Center bid, and (c) Capital outlay expenditures.
3. PLANNING COMMITTEE COORDINATION: An opportunity for planning activity reports from the co-chairs of the Budget Advisory Committee (BAC), Educational Programs and Policies Committee (EPPC), District Facilities Planning Committee (DFPC) and the Strategic Enrollment Planning Committee (STEP, the former Enrollment Management Group). The purpose is to better communicate and coordinate the planning activities of these core planning committees with those of the Institutional Planning Council.
4. PLANS SECTION: A review of current planning documents.
5. 2000-2001 INSTITUTIONAL GOALS: A discussion on the annual development of new or revised institutional goals.
Distribution: Adam, Agrella, Buckley, Butcher, Chaney, Chin, Collins, Doyle, Drake, Eaton, Garrison, Granderson, Gray, Groninga, Mann, Marino, Mercer, Navarrette, Root, Sweitzer, Wakefield
Santa Rosa Junior College
INSTITUTIONAL PLANNING COUNCIL
Minutes
September 11, 2000
Present:
Baba Adam, Robert F. Agrella, Ed Buckley, Craig Butcher, Brenda Collins, Alex Drake, Toni Eaton, Doug Garrison, Micca Gray, Curt Groninga, Jennifer Mann, ricardo Navarrette, Ron Root, Deborah Sweitzer and Luann CampbellAbsent: April Chaney, Janet Chin, Kathleen Doyle, Marino, John Mercer and Leon Wakefield.
1. KNOWLEDGEWORKS: It was agreed that KnowledgeWorks will become part of the component driven institutional planning process. The draft KnowledgeWorks II document will be reviewed by the component administrators with Ed Buckley leading the discussion. Upon the completion of their review, the components shall share their thoughts and impressions with IPC.
2. MAJOR CAPITAL OUTLAY PROJECTS: Curt Groninga reviewed the long-term, major capital outlay projects, with an emphasis on the Library, Petaluma Phase II, Public Safety Training Center and Parking.
3. PLANNING COMMITTEE COORDINATION: Curt and Brenda reminded IPC of the purpose of sharing agendas and minutes and asking core planning committee co-chairs (BAC, DFPC, EPCC and STEP) to share planning activities. The purpose is to better coordinate college wide planning activities.
4. PLANS SECTION: This matter was held over for a future meeting.
5. 2000-2001 INSTITUTIONAL GOALS: As part of the 2001/2002 institutional planning process, Curt and Brenda reviewed the letter going out to the College Community requesting any suggested additions or modifications to institutional goals. IPC will then take those responses and shape the suggested 2001/2002 Institutional Goals.