AGENDA

May 8, 2000

1:10 - 3:00 p.m.

Health Science Conference Room #4061

ABSENT: Robert Agrella, Craig Butcher, April Chaney, Janet Chin, Kathleen Doyle, Alex Drake, Charlotte Granderson and John Mercer

1. REVIEW OF 2000-2001 COMPONENT AREA GOALS: Ed Buckley reviewed Academic Affairs 2000/01 component operational goals and objectives. Ricardo Navarrette reviewed Student Services 2000/01 component operational goals and objectives.

2. REVIEW OF 2000-2001 CROSS-COMPONENT GOALS: Doug Garrison reviewed the cross-component goal regarding coordination of operations and services for the multiple SRJC sites and activity centers. The objective is to improve planning and operations coordination. Ed Buckley reviewed the 2nd cross component goal addressing the need to implement a strategic enrollment plan to enhance institutional quality and insure linkages between academic plans and budget development. Curt Groninga reviewed the 3rd cross component goal addressing the need for a collaborative and well coordinated institutional technology plan.

3. TENTATIVE 2000-2001 IPC MEETING DATES: Curt Groninga led a brief discussion related to the 2000-2001 IPC meeting dates. IPC will continue to meet the 2nd and 4th Mondays of each month during the academic year. The calendar may be adjusted to cover those meetings missed during the Winter Break and due to holidays, etc.

4. DEVELOPMENT OF AN INSTITUTIONAL PLANNING CALENDAR: Curt and Baba Adam led a brief discussion about linking reports related to the accreditation standards, partnership for excellence and local needs to the institutional planning process. Component Administrators will develop a tentative comprehensive planning calendar for 2000/01 and present at the first IPC meeting (August 28th) of the new Academic Year.

1. REVIEW OF 2000-2001 COMPONENT AREA GOALS: Component Administrators representing Administrative Services, Business Services and Petaluma Campus will review their proposed 2000/2001 Goals and Objectives. Garrison, Groninga & Root 30 minutes

2. DEVELOPMENT OF AN INSTITUTIONAL PLANNING CALENDAR:

An on-going follow-up to the April 10th discussion of the need for an Institutional Planning Calendar which focuses on specific reports and information coming to IPC from the four planning committees (BAC, DFPC, EPCC and STEP) and the component administrators. This discussion will attempt to develop a preliminary list of desired reports and information. Collins/Groninga 30 minutes

3. INSTITUTIONAL PLANNING INTERFACE:

An on-going discussion how IPC wishes to better integrate and coordinate institutional planning. Collins/Groninga 15 minutes

4. PLANNING COMMITTEE REPORTS AND UPDATES:

An on-going agenda item where the co-chairs of the Budget Advisory Committee, District Facilities Planning Committee, Educational Policies Coordinating Committee and the Enrollment Management Group will update IPC on planning matters before them. 15 minutes

Distribution: Adam, Agrella, Bohanec, Buckley, Butcher, Chaney, Chin, Collins, Doyle, Drake, Eaton, Friedman, Garrison, Granderson, Groninga, Kearney, LaRue, Mann, Mercer, Navarrette, Root, Wakefield

Guest: Mary Lee

Absent: Donata Bohanec, Craig Butcher, April Chaney, Janet Chin, Brenda Collins, Kathleen Doyle, Toni Eaton, Charlotte Granderson, Rex Kearny, Andrew LaRue, John Mercer, Ricardo Navarrette

IPC Minutes

May 1, 2000

Page Two

IPC endorsed the Budget Advisory Committee's recommendations on a unanimous vote.

3. DEVELOPMENT OF AN INSTITUTIONAL PLANNING CALENDAR: A discussion as to the possible reports and planning documents IPC would need as part of a comprehensive planning calendar was held. It was decided the Component Administrators, during the summer, would come up with a preliminary list of planning documents and a recommended calendar to be included in the 2000-2001Institutional Planning Guide. The development of the initial list of planning documents will be based upon what currently is needed and, in the Fall, IPC will enhance that list.

Additionally, Baba Adam reviewed the list of institutional metrics utilized by Yavapai Community College as a possible guide to SRJC's development of institutional metrics. Baba and Curt will come back with more detail at the next IPC meeting.

4. INSTITUTIONAL PLANNING INTERFACE:

As part of the continuing discussion regarding the interface of planning committees with IPC, a discussion was held as to the recommended membership for BAC and STEP. IPC endorsed the committees purposes and descriptions. Curt to clarify membership with Brenda Collins and whether the Senate will confirm. Ron revised the membership to include in BAC the following:

Five Administrators

Six Faculty

Two Classified

Two Students

Doug Garrison revised the proposed STEP membership to include:

Five Administrators (VPAA, VPSS, Executive Dean, Dean of A & R, Director of Computing Services), four faculty, two classified staff including the Student Outreach Coordinator , two students and two ex officio (Director of Institutional Research and the Public Relations Officer).