Santa Rosa Junior College
INSTITUTIONAL PLANNING COUNCIL
AGENDA
April 10
1:10 pm
MAGGINI HALL CONFERENCE ROOM
1. INSTITUTIONAL PLANNING INTERFACE (Continued): Brenda Collins will lead a continuation of the conversation from the March 13th meeting (20 minutes)
2. POTENTIAL CULINARY ARTS PROGRAM CHANGES: Michael Salinger will provide information regarding possible future changes in the Culinary Arts program and to provide information about its involvement with City Vision. (15 minutes)
3. FINAL IPC MEETINGS: A brief conversation about the scheduling of the May 1st and 8th IPC meetings and their agendas. (5 minutes)
4. PLANNING AND THE NEXT ACCREDITATION CYCLE: Ed Buckley will discuss portions of the Accreditation Commission's Guide to Institutional Self-Study & Reports to the Commission and the need to review relationships of the major councils and committees as we attempt to further coordinate planning efforts. (15 minutes)
5. COMPONENT GOALS AND OBJECTIVES: A brief discussion indicating the schedule to bring the 2000-2001 draft Component Goals and Objectives to IPC by the May 1st meeting. (10 minutes).
6. PLANNING COMMITTEE REPORTS AND UPDATES: An on- going agenda item where the co-chairs of the Budget Advisory Committee, District Facilities Planning Committee, Educational Policies Coordinating Committee and the Enrollment Management Group will update IPC on planning matters before them. (15 minutes)
Distribution: Adam, Agrella, Bohanec, Buckley, Butcher, Chaney, Chin, Collins, Doyle, Drake, Eaton, Friedman, Garrison, Granderson, Groninga, Kearney, LaRue, Mann, Mercer, Navarrette, Root, Wakefield
Santa Rosa Junior College
INSTITUTIONAL PLANNING COUNCIL
Minutes
April 10
Present:
Robert Agrella, Donata Bohanec, Ed Buckley, Craig Butcher, Brenda Collins, Alex Drake, Toni Eaton, Joe Friedman, Doug Garrison, Charlotte Granderson, Curt Groninga, Rex Kearny, Jennifer Mann, Ron Root and Tony Wakefield.Absent: Baba Adam, April Chaney, Janet Chin, Kathleen Doyle, Andre La Rue and John Mercer
Guest: Michael Salinger
1. INSTITUTIONAL PLANNING INTERFACE (Continued): This was a continuation of the March 13th discussion. Doug Garrison indicated that the Enrollment Management Group is reconstituting itself into the Strategic Enrollment Planning Committee (STEP) with a membership of sixteen (16). See the attached. The Committee will: 1) develop and recommend to the President/Superintendent through the Institutional Planning Council a strategic enrollment plan based on a comprehensive assessment of community and student needs. 2) Serve as a resource to College components responsible for implementation of specific enrollment planning activities. 3) Monitor and evaluate progress toward strategic enrollment planning goals. 4) Report evaluation results to the President/Superintendent and the IPC.
Ron Root provided a proposed new Budget Advisory Committee function statement along with a reconstituted membership. The BAC serves as a President's Advisory Committee and as a Senate Consultation Committee, and is advisory to the Institutional Planning Council on fiscal matters pertaining to the college planning process. It has the responsibility for coordinating budget planning in a manner that assists the institution in maximizing its fiscal resources in the pursuit of the college mission. The attached document lays out its specific functions. It was decided at the IPC meeting to have the membership be a total of thirteen. Five administrators,.
IPC Minutes
April 10, 2000
Page Two
two students, four faculty (will require agreement by Senate) and two classified staff.
Ed suggested IPC include a regular and consistent communication with College Council to insure a flow of information about College policies which may have impact on its planning. He also suggested IPC consider establishing a consistent report structure including the identification of periodic reports from planning committees, component administrative areas. It is desired that these reports be institutional in nature, simplified, consistent and easy to understand. A planning calendar would be established to coordinate reports and the flow of information to and from IPC and the college community. Curt and Brenda will keep this matter on subsequent agendas (identification, structure and calendar of institutional reports/communications) so IPC can begin to establish this protocol.
2. Potential Culinary Arts Program Changes: Michael Salinger updated IPC as the activities of the Culinary Arts Program with CityVision. Michael has been working on the possible development of a wine and food center which may be located in the redeveloped portion of Railroad Square. The thought is to explore the possibility of moving the Culinary Arts programs to this proposed off campus site and use the resources of a new public market, wine and food preparation center to house SRJC instructional portion. This is a concept that is in the early stages of planning. Should it happen, the Culinary Arts program would modularize its course structure to allow for more flexible scheduling and to attract increased enrollments. The lack of adequate SRJC space is a hindrance to the program and Michael and his colleagues are alternative forms and locations for program delivery. Future planning would involve IPC, EPCC and DFPC.
3. Final IPC Meetings: Curt and Brenda reminded IPC members that the last two IPC meetings are scheduled for May 1st and May 8th. The May 1st meeting is scheduled for the Maggini Conference Room whereas the May 8th meeting is scheduled for the Race Health Sciences Conference Room.
4. Planning and the Next Accreditation Cycle: Ed briefly reviewed the attached accreditation standards (Institutional Mission, Institutional Integrity and Institutional Effectiveness) as ones which IPC may wish to focus upon during the accreditation planning leading up to the Fall, 2002 evaluation team visit.
IPC Minutes
April 10, 2000
Page Three
Curt and Brenda agreed that IPC needs to be reviewing planning and related accreditation issues.
5. Component Goals and Objectives: Curt indicated the 2000/2001 Component Goals and Objectives are due to the President by April 15th. The will be reviewed in draft form at the May 1st IPC meeting. He also indicated the 1999/2000 Component Goals and Objectives Final Report is due to the President on June 1st.
6. Planning Committee Reports and Updates: In addition to the previously mentioned reports from Enrollment Management Group and Budget Advisory Committee regarding their restructuring of purpose and membership, Curt Groninga handed out the District Facilities Planning Committees April 13th agenda. He indicated that all four of the planning committee minutes will become regular attachments to IPC agendas for planning coordination/communication purposes. He briefly reviewed the DFPC agenda to give IPC a flavor of the issues and topics before them.