1. INSTITUTIONAL PLANNING INTERFACE (Continued): Brenda Collins will lead a continuation of the conversation from the March 13th meeting. An update on the status of the Enrollment Management Group (EMG) will be presented. 20 minutes

2. PARTNERSHIP FOR EXCELLENCE FUNDING UPDATE (TENTATIVE): Robert Agrella will review the current planning for P4E allocations. 15 minutes

3. PETALUMA TECHNOLOGY ACADEMY: Doug Garrison will present a follow up review of the proposed Petaluma Technology Academy. 20 minutes

4. PETALUMA PHASE II PLANNING: Curt Groninga and Doug Garrison will review the Petaluma Phase II Final Project Proposal.15 minutes

5. PLANNING COMMITTEE REPORTS AND UPDATES: An on-going agenda item where the co-chairs of the above mentioned committees will update IPC on planning matters before them. 15 minutes

Distribution: Adam, Agrella, Bohanec, Buckley, Butcher, Chaney, Chin, Collins, Doyle, Drake, Eaton, Friedman, Garrison, Granderson, Groninga, Kearney, LaRue, Navarrette, Mann, Mercer, Root, Wakefield

1. INSTITUTIONAL PLANNING INTERFACE (Continued): Due to Brenda Collins’ illness, this item was held over until the next meeting.

2. PARTNERSHIP FOR EXCELLENCE FUNDING UPDATE: Dr. Agrella and the Component Administrators discussed the attached P4E Proposed Expenditure Update. The Components’ explained the need for their respective proposed expenditures. Special emphasis within this context was given to the need for the development of the Petaluma Technology Academy (see attached document). Additionally, Will Baty spoke to the need for the Director of Open Learning (.5 P4E/. 5TTIP) in support of the on-line education program.

3. PETALUMA TECHNOLOGY ACADEMY: Doug Garrison presented a detailed outline of the proposed Petaluma Technology Academy. As outlined in the attached document, the Petaluma Technology Academy is a response to community needs in the education and training of telecommunications specialists. A classic private/public partnership, telecommunication firms will assist in the funding of the provision of teaching facilities and equipment in support of the development and scheduling of telecommunications related classes for both the general public and employees of technology firms. The PTA budget includes funding for instructional and classified support staff.

4. PETALUMA PHASE II PLANNING: Curt Groninga and Doug Garrison reviewed the Petaluma Phase II Final Project Proposal. The power point slide presentation is attached to these minutes. Curt reviewed Phase I planning assumptions, Phase II goals, the scope and cost estimates of the proposed project. Curt indicated the College should receive word sometime this summer as to whether the State is prepared to fund this $36,000,000.00 project. The project adds 85,000 assignable square feet of new instructional, library, media services spaces, a child development center, a gymnasium, a 300+ seat assembly space, expanded student services and activities space as well as an expanded maintenance operations facility.

5. PLANNING COMMITTEE REPORTS AND UPDATES: Doug Garrison, Curt Groninga and Ron Root gave brief status reports on the Enrollment Management Group (EMG), District Facilities Planning Committee (DFPC) and Budget Advisory Committee (BAC). In all three cases, there had not been a recent meeting prior to the IPC. However all three groups are discussing the planned committee interface with IPC. Curt indicated that while IPC could have EMG become an IPC sub-committee, Brenda Collins had indicated a desire to have EMG go through the complete College Council committee development process. Curt and Doug will meet with Brenda soon to clarify.

Distribution: Adam, Agrella, Bohanec, Buckley, Butcher, Chaney, Chin, Collins, Doyle, Drake, Eaton, Friedman, Garrison, Granderson, Groninga, Kearney, LaRue, Navarrette, Mann, Mercer, Root, Wakefield

Distribution: Adam, Agrella, Bohanec, Buckley, Butcher, Chaney, Chin, Collins, Doyle, Drake, Eaton, Friedman, Garrison, Granderson, Groninga, Kearney, LaRue, Navarrette, Mann, Mercer, Root, , Wakefield

Members Present: Agrella, Bohanec, Butcher, Collins, Drake, Friedman, Mann, Mercer, Navarrette, Root, Wakefield

Members Absent: Adam, Buckley, Chaney, Chin, Doyle, Garrison, Grandrson, Groninga, Kearney, LaRue

A continuation of the conversation from the February 28th meeting. Ron Root, BAC expressed the desire to discuss in more detail how BAC views planning and the relationship to IPC. He suggested strengthening the BAC relationship with IPC, specifically a referral from IPC for planning documents and impact on budget. He also recommended that IPC request BAC to do analysis regarding P4E if needed.

Jennifer Mann suggested that each committee us the "Guidelines for Minutes/Reports" developed by CPSIII as a template for recording minutes and reports and distribution. Guidelines distributed to IPC members.

Ricardo Navarrette reported that the Enrollment Management Group and the Component Administrators supported including regular reports from the major committee's groups on the IPC agenda. This would also encourage IPC to ask for information planning issues that are being discussed in other groups.

Brenda Collins reported for Curt Groninga that DFPC did talk about the IPC Integrated Planning and is fully supportive of the improved integration, coordination and communication of institutional planning efforts. DFPC clearly understands and supports the concept of more integrated planning between program, budget and its efforts in facilities development. Julie

Muzzatti may attend periodically as a co-chair.

It was agreed that we would continue this discussion at the next meeting in order to hear from those individuals that were not able to be present at today's meeting.

2. PLANNING COMMITTEE REPORTS AND UPDATES:

EPCC Report: Ricardo Navarrette reported for Ed Buckley. EPCC subcommittees are addressing both the High School Enrichment Policy and Academic Integrity. Both have met once and are having good discussions regarding the issues and it is hopeful that a report will be ready for the Senate by the April 19th meeting.

Brenda Collins reported for Curt Groninga regarding DFPC. DFPC is reviewing facilities policies with the hopes of submitting revisions to the College Council. It is also reviewing the latest list of suggested new Facilities Review Group rehabilitation and improvement projects which will be discussed by the component administrators prior to being forwarded to the Board Facilities Committee. Finally, DFPC is soliciting comments from committee members as to key facilities related issues. Thus far they have identified parking and the process structure for parking lot improvements and operations, identification of environmental and safety concerns, disaster preparedness, and project prioritization.

Ron Root provided an update on P4E funding at the state level and discussed what the possible impacts are for SRJC's P4E programs. Legislation continues to evolve. While the attempt to increase the budgetary pie for community colleges is commendable, there is a clear trend toward placing spending restrictions on all new money to satisfy special interest groups, severely penalizing an institution such as SRJC that has an exemplary tract record in many of these areas. SRJC ranks high in certain categories such as salaries and benefits, degrees awarded, and other statewide measures. From a budgetary perspective, it is not in this college's best interests to have most state funding targeted to issues that this college has already addressed in a reasonable fashion.

The Legislative Analyst's Office recently recommended that the Governor's proposal for $25 million be withheld, pending a system development of more rigorous goals (interpreted as specific, numeric targets per institution).

If the legislature ends up approving next year's funding with only COLA, growth funding (which SRJC will not likely be able to take advantage of), and a small increase for P4E, and then expects the college to make progress toward P4E goals, F-T/P-T ratios, and improvements in compensation for adjunct faculty, there will be a serious disconnection between public policy expectations and the college's ability to respond.

Dr. Agrella was requested to give a report at the next meeting identifying specific areas where P4E monies had been spent.

4. SPANISH LANGUAGE TLC PROJECT:

Renee Lo Pilato reported that A& R, in relationship with Admissions and Computing Services and the TLC task force in developing TLC registration in Spanish. On February 7th the TLC Spanish Development team met with Jerry Fisher, Dean of A& R, from Solano Community College. His technical and historical overview proved useful. Computing Services has provided the TLC scripts and supplemental phases in English that will need to be translated, recorded and digitized. We will need to audition and hire a suitable faculty or staff member to act as "the voice" for the Spanish TLC version. Whoever is selected will be responsible for the translating and recording the English scripts in the exact order as they appear on the TLC English version. Once the recording is finished, the next phase will include having "the voice" work directly with Ken Lofgren. If all proceeds as hoped, it is the intent of the TLCSpanish team to have the new version operational for Fall 2000 registration.

Dr. Agrella reported on the 3/7/200 memorandum regarding 2/29/2000, February Consultation. The Chancellor's Office (CCCCO) is currently working on identifying low transfer institutions. Instead of using the actual transfer data CCCCO will use the 1995 Expanded Student-Right-to Know. In 1995 SRJC MIS data indicated 6,179 students self-identified as first-timer/transfer freshman. Since many of the SRJC student usually decide to pursue degree, certificate or transfer later, SRJC may increase the number of degree, certificate or transfer seekers by reviewing the enrollment status and educational goal sections of the SRJC application for admission forms and MIS processes.

The meeting was adjourned at 3:00 PM.

Recorded by Brenda Collins