1. Multi-Campus Structure Philosophy: Doug Garrison will continue the review and discussion of the Multi-Campus Structure Philosophy paper he presented, on behalf of the component administrators, at the August 23rd meeting. Collins/Garrison 20 minutes

2.. Update on Full-Time/Part-Time Faculty Ratio and Classified Staffing Levels: Dr Agrella and Dr. Buckley will provide an update as to activities pertaining to staffing and Dr. Collins will provide feedback from the Academic Senate. Dr. Agrella, Dr. Buckley and Dr. Collins 20 minutes

3. 2000-2001 Institutional Goals Development: A continued discussion on the development of 2000/01 Institutional Goals including a review of draft correspondence to the college community. Dr. Collins and Dr. Groninga 30 minutes

4. Partnership For Excellence Program Expenditure Report: A review of the draft report to the Chancellor's Office regarding 1999/00 and projected 1999/00 Partnership For Excellence expenditures. Dr. Groninga and Dr. Roberts 20 minutes

5. Staff Development and Training Issues: A review of the Staff Development mission and issues confronting the increasing number of administrative training requests. Jennifer Mann 15 minutes

Distribution: Adam, Agrella, Bohanec, Buckley, Butcher, Carpenter, Chaney, Chin, Collins, Drake, Eaton, Ellis, Friedman, Garrison, Granderson, Groninga, Navarrette, Mann, Roberts, Taylor, Samson, Sweitzer, Wegman

Present: Robert F. Agrella, Donata Bohanec, Ed Buckley, Craig Butcher, Janet Chin, Brenda Collins, Carole Ellis, Joe Friedman, Greg Granderson, Curt Groninga, Doug Garrison, Jennifer Mann, Ricardo Navarrette, Deborah Sweitzer, Genevieve Taylor, Jack Wegman

Absent: Baba Adam, Ricardo Navarrette, Deborah Sweitzer and Ann Sampson

Guest: Mike Ballou

1. Adjunct Representation on Institutional Planning Council: Michael Ballou spoke on behalf of his suggestion that the Institutional Planning Council change its membership structure to have an adjunct faculty representative serve as an IPC member. The process of faculty appointment to committees by the senate was clarified for Michael. It was further clarified that both adjunct and regular faculty were considered for appointment based on who volunteered and wanted to be considered for appointment, and these appointments were made in the spring for the next academic year. He was assured that the co-chairs would hear of his request and it would be placed on the IPC agenda in the near future.

2. Multi-Site Structure Philosophy: Doug Garrison reviewed the component administrators' paper on the philosophy of a SRJC multi-site structure. The discussion which ensued included the role of the department chair in campus issues such as class scheduling, enrollment management and variances in curriculum. It was agreed that Doug would be prepared, at the next IPC meeting, to provide an analysis of the component goals and objectives which pertain to the multi-site structure.

3. Full-Time/Part-Time Faculty Ratio and Classified Staffing Levels: This item was discussed in two parts. First, Karen Furukawa explained the purpose and composition of the proposed classified staffing task force. Basically, the task force will look at other colleges to see how classified staffing is planned and implemented; review the use of Short Term Non-

Institutional Planning Council

Minutes

September 27, 1999

Page Two

Continuing positions; analyze overtime records and which legal requirements guide classified staffing. Ed Buckley suggested an Academic Affairs administrator be added to the task force. Karen will chair the task force. Per Dr. Agrella's direction, the task force will provide a preliminary status report to him by no later than November 15th.

Ed Buckley then addressed the matter of part-time/full-time faculty ratios and staffing. Ed reviewed his September 22nd memorandum as to what happened during 1998-99. He and John Roberts discussed how the ratio is applied and that the obligation is to work towards the ratio. Due to FTE decreases our obligation dropped in 98/99. The original goal of 75/25 became an obligation to work towards given AB1725 provided no funding. Currently the State is changing the criteria for defining need which will then affect funding. Ed will keep the college community abreast of developments both statewide and locally.

4. Partnership For Excellence Expenditure Report: Curt indicated that the report will be given IPC at its October 11th meeting. It has proven to be more complex and time consuming than the component administrators originally thought. Brenda Collins is to receive a copy prior to its delivery in Sacramento on September 30th.

5. 2000-2001 Institutional Goals Development: With minor changes, IPC agreed to the text to be used in a communication to the college community requesting their thoughts and suggestions as to the development of 2000-01 Institutional Goals. It was agreed the college community would respond by October 11th and specific committees would respond by October 21st. IPC members will bring their own suggested modifications to the October 11th IPC meeting.

6. Staff Development and Training Issues: This item, with Jennifer Mann's concurrence, was held over until the October 11th meeting.

Present: Baba Adam, Robert F. Agrella, Donata Bohanec, Ed Buckley, Craig Butcher, Janet Chin, Brenda Collins, Carole Ellis, Joe Friedman, Greg Granderson, Curt Groninga, Doug Garrison, Jennifer Mann, Ricardo Navarrette, Deborah Sweitzer, Genevieve Taylor, Jack Wegman

Absent: April Chaney, Alex Drake, Toni Eaton and Ann Sampson

1. Full-Time/Part-Time Faculty Ratio and Classified Staffing Levels: Brenda Collins led a discussion and review of the May 4, 1998 Academic Senate Resolution recommending IPC establish a task force to study faculty and classified staffing. After a lengthy discussion, Brenda will report back to the Senate that a number of projects are currently addressing the issues raised in the Senate Resolution. A.F.A. is working with the administration on the study of part-time faculty. Dr. Agrella has designated Karen Furukawa to begin working with a task force on establishing target goals, for planning purposes, for classified staffing levels. Jack Wegman suggested that the resolution should be amended to strike the last sentence. Dr. Agrella and Dr. Buckley will report on the progress of these projects at the October 11th IPC meeting.

2. Petaluma Organization: Dr. Agrella shared his thinking on the Petaluma Campus administrative organization. He is reviewing the existing organizational structure and the appropriate administrative title and level of the component administrator for Petaluma. He plans to make a recommendation to the Board of Trustees at their October meeting.

3. 2000-2001 Institutional Goals Development: IPC agreed to solicit the views of the college community as to whether the 1999-00 Institutional Goals should be carried forward into 2000-01 or whether any modifications or additions are needed. Dr. Collins and Dr. Groninga are to draft a memorandum inviting college community comment and suggestions. This memorandum will go out to the college community prior to the next IPC meeting (September 27th) and responses will be due back to IPC by Friday, October 12th. Concurrently, IPC members will analyze the existing institutional goals and be prepared to make their suggestions at the October 11th meeting.

4. Partnership For Excellence Program Status and Report to the State: Dr. Agrella led a brief discussion on the August 26th report on additional P4E expenditures approved at this point for 1999-00.

Curt Groninga informed the members of two impending reports. The first, a report to the State on 1998/99 and 1999/00 P4E expenditures, is due to the Chancellor's Office on September 30th. Curt and John Roberts are working on this report. They will bring a draft of the report to the September 27th meeting.

Curt also informed the Council of the need to submit a report on how the college plans to meet the five performance measure goals and at what pace. As he and several other component administrators indicated, this is a major step towards performance based funding. The report, due November 19th, is currently being worked on by the component administrators with the assistance of the Office for Institutional Research. The draft report and rationales will be presented to Institutional Planning Council in advance of the due date for review and discussion. The component administrators will be working with faculty and staff in their respective areas on the report. IPC will need to engage the college community into the understanding of the necessity of such reports and the implications thereof.

5. Institutional Research Agenda and Performance Measure #2: Dr. Adam reviewed the synopsis of the second Partnership For Excellence performance measure on increasing the number of degrees and certificates awarded by SRJC.