Santa Rosa Junior College
INSITUTIONAL PLANNING COUNCIL
AGENDA
April 26, 1999
1:10 p.m.
Maggini Conference Room
1. A Final Review and Action on IPC Membership Structure:
A discussion and recommendation from the Academic Senate and the Administration as to the membership composition of the Institutional Planning Council. This is a carry- over item from the April 12th meeting. 10 Minutes2. Partnership For Excellence: An Update: The first part of the discussion will center on a status update on the "purple sheet requests" and the expenditure review document (4/12/99). 30 Minutes
3. Evaluation of the Academic Affairs Reorganization: A brief discussion led by Ed Buckley regarding the evaluation process utilized for the Academic Affairs Reorganization. This is a carry-over item from the April 12th meeting. 5 Minutes
4. Clarification of Senate Resolution on Full- Time Faculty: An update led by Brenda Collins on the status of the Senate Resolution. This is a carry-over item from the April 12th meeting. 20 Minutes
5. Development of 1999-00 Institutional Planning Agenda: IPC members are requested to come prepared to provide their suggestions as to specific 1999-00 planning matters which their constituents want IPC to focus on during the next year.
6. Institutional Goals 1999-00: A review of the 1999-00 institutional goals prior to forwarding them to the Board of Trustees. 15 Minutes
Institutional Planning Council
April 26, 1999
Meeting Minutes
Present: Baba Adam, Robert F. Agrella, Ed Buckley, Craig Butcher, April Chaney, Janet Chin, Brenda Collins, Alex Drake, Toni Eaton, Curt Groninga, Jennifer Mann, Julie Muzzati, Ricardo Navarrette, Steve Olson, John Roberts, Nancy Ruud, Jack Wegman, Deborah Sweitzer
Absent: Marty Bennett and Carole Ellis
1. Final Review and Action on IPC Membership Structure: Though the Academic Senate discussed this matter they did not take action on it at there last meeting. It is anticipated they will do so at their May 5th meeting.
2. Partnership For Excellence: An Update: There were two parts to this discussion. Ed Buckley and Ricardo Navarrette reviewed the disposition of all the proposed Partnership For Excellence projects which came in on the infamous "purple sheets". Total requests for P4E funding was approximately $8 million. Ed and Ricardo, for their respective areas, indicated which projects were funded with P4E funds, which may have received some other funding source and those which were not funded. It is IPC's understanding that Ed and Ricardo will notify the individuals and departments which made proposals of their status.
The second part of the P4E discussion centered on the review of P4E activities for 1998-99. IPC reviewed a proposed board report on P4E and Curt Groninga indicated how this report would be reconciled with the P4E activity report produced last month. Curt indicated the document was in "rough draft" form and IPC would receive a final document with its May 10th agenda.
3. Evaluation of Academic Affairs Organization: Ed reviewed the suggested evaluation process and time-line utilized for the Academic Affairs organization evaluation. He identified the evaluators and the participants. He furthered outlined key questions which respondents were requested to answer. A draft summary report will be completed on April 27th and a report made to the Board of Trustees on May 11th.
4. Clarification of Senate Resolution On Full-Time Faculty: Brenda reported on the discussion held at the last Senate meeting. Apparently, the Senate executive committee was asked to draft a new resolution for 1999-00 which will clearly address the 40% proposal. It will be further discussed and debated at the Senate's May 5th meeting. Ed suggested the Senate may wish to work with the chairs to ascertain P4E priorities as they relate to the full-time faculty proposal.
5. Institutional Goals 1999-00: It was agreed that the 1999-00 Institutional Goals be forwarded to the Board of Trustees as an information item. They are the same goals with a slightly changed emphasis as those adopted in January 1998.
6. 19998-99 Cross-component Goal on Adjunct Faculty: Speaking for the component administrators, Ed Buckley reviewed the progress made on this cross-component goal. This brief report is linked to this item. The components felt they have made some progress but not sufficient to deem the goal as accomplished and completed.
Santa Rosa Junior College
INSITUTIONAL PLANNING COUNCIL
AGENDA
April 12, 1999
1:10 pm
Maggini Conference Room
1. A Final Review and Action on IPC Membership Structure:A discussion and recommendation from the Academic Senate and the Administration as to the membership composition of the Institutional Planning Council. 10 Minutes
2. Administrative Services Organization:
A brief discussion led by Dr. Robert Agrella. 10 Minutes
3. Evaluation of the Academic Affairs Re-organization:
A brief discussion led by Ed Buckley regarding the evaluation process utilized for the Academic Affairs Re-organization. 5 Minutes
4. 1999-00 Budget Planning Parameters:
IPC sub-committee (April Chaney, Deborah Sweitzer and John Roberts) report and recommendation. 15 Minutes
5. Component Administrators' 1999/00 Operational Goals:
A review of the draft 1999/00 Component Administrators' Operational Goals. 30 Minutes
Business Services
6. Partnership For Excellence 1998/99 Summary To Date: April 12, 1999 Board Item 7. Clarification of Senate Resolution on Full-Time Faculty: 8. Development of 1999/00 Institutional Planning Agenda:
A review of the progress on P4E to date and identification of issues for completion prior to the close of the 1998/99 academic year. 30 Minutes
An update led by Brenda Collins on the status of the Senate Resolution. 15 Minutes
The co-chairs will lead a discussion on the development of a 1999/00 institutional planning agenda: April 12th will be the introduction of the topic; April 26th will be the identification of institutional planning agenda items and; May 10th will be the establishment of a tentative 1999/00 IPC institutional planning agenda. 5 Minutes
Santa Rosa Junior College
INSITUTIONAL PLANNING COUNCIL
MINUTES
April 12, 1999
Maggini Conference Room
1. A Final Review and Action on IPC
Membership Structure: This matter was held over until the meeting of the 26th. The Academic Senate plans to discuss and decide their membership at their next meeting.2. Administrative Services Organization: Dr. Robert Agrella provided a draft memorandum, which he wished to discuss with IPC first, regarding a proposed change in the college's administrative structure. The structure and responsibilities of Administrative Services has been under review for sometime. Dr. Agrella will recommend to the Board of Trustees that the position of Dean of Administrative Services be elevated to that of Vice-President Administrative Services. Jennifer Mann suggested Curt Groninga's name be added to the memorandum so people would understand it is his position being changed. Jack Wegman asked questions seeking clarification as to why this would be a matter for IPC and the college community to be made aware and also whether a salary increase would occur. Dr. Agrella is informing the college community as a courtesy and as part of the completion of his goal in reviewing the administrative structure of the institution. The President indicated there would be a salary increase. It was moved and seconded and IPC approved the endorsement of Dr. Agrella's decision to elevate the Administrative Services component administrator from Dean to Vice-President.
3. Evaluation of the Academic Affairs Re-organization: This matter was held over due to Ed Buckley's absence at the time. It will be on the April 26th meeting.
4. 1999-00 Budget Planning Parameters: A brief review and discussion was held on the attached proposed 1999-00 Budget Planning Parameters.
5. Component Administrators' 1999-00 Operational Goals: Each of the component administrators reviewed the 1999-00 operational goals and the All Component Goals. Deborah Sweitzer inquired as to where the adjunct goal was. Portions of it are addressed with the new All Component Goal #2. Dr. Agrella indicated the final report on 1998-99 component operational goals is due to him on June 1st and the report will be given to IPC at the first 1999-00 IPC meeting. More information will be forthcoming on the adjunct goal at that time. After each component administrator reviewed his goals, IPC members made comments and suggestions.
Academic Affairs: Deborah Sweitzer asked why the non-credit program was not included. Ed will review his goals on this. It was acknowledged that SRJC has a substantial program. Objective 1.3 will have some P4E funds dedicated to it. Goal #4 engendered inquiries as to how the assignment of space works and what the status of the LRC project is. Ed indicated that Luann Poulsen is working with department chairs and Administrative Services to identify and resolve space needs. Curt indicated that DFPC is reviewing the space allocation process. Curt responded to Marty Bennett's inquiry about the LRC by indicating the project is still SRJC's first priority project yet there is no state funds currently available. Curt indicated the project will be reviewed during 1999-00.
Administrative Services: Curt reviewed the eleven (11) Administrative Services goals. He was asked about the development of a Parking and Paving program. He indicated Goal #4 will develop a Five Year Parking and Paving Program. Deborah asked about the provision of updated and safe facilities. Curt indicated that is implicit in Goal #1 Five Year Plan and also within the Goal #5 Environmental Health and Safety. In Goal #10.0 Computing Services will assist in developing upgrades in the improvements for Student Services and Business Services.
Business Services: John Roberts reviewed Business Services (6) six goals.
In Goal #1, it was suggested that the orientation program might be coordinated with Staff Development.
Petaluma Campus: Doug Garrison reviewed the Petaluma Campus' three (3) goals. Deborah Sweitzer indicated some potential confusion as to Academic Affairs' role viz-a-viz the Petaluma Campus. Both Ed and Doug indicated the Petaluma Campus works closely with Academic Affairs and that there very well may be some goals which are more appropriate for the Petaluma Campus and some more appropriate with the Santa Rosa campus. When Nancy Ruud asked a question of Doug regarding Resource Development, Dr. Agrella indicated that he, the President, was in the process of developing an overall goal statement for college resource development.
Student Services: Ricardo Navarrette reviewed Student Services five (5) area goals. He indicated the desire to develop a student services master plan has been hindered somewhat due to the lack of having a permanent component administrator in that unit. However, Student Services hopes to move forward on this item in 1999-00. Another major goal is the development of retention/persistence programs.
6. Partnership For Excellence 1998-99 Summary To Date: John Roberts reviewed the attached Board Report on the disposition of Partnership For Excellence Funds to date. He clarified the 1998-99 dollar amounts available as either one-time or on-going during 1999-00. IPC will return to the P4E topic during its next two meetings. Ed Buckley indicated he is working on a draft status report on the "purple sheet" P4E proposals. He had received over $8 million in proposals. Some have been funded by either P4E monies or other sources. His report will be available at the April 26th meeting.
7. Clarification of Senate Resolution on Full-Time Faculty: Brenda Collins updated the IPC on the status of the Senate Resolution on Full-Time Faculty. The Senate held a lengthy discussion item on this matter at their last meeting. It will be further discussed, decided and clarified at the next Senate meeting and returned to IPC at its April 26th meeting.
8. Development of 1999-00 Institutional Planning Agenda: Brenda and Curt encouraged IPC members to bring their suggestions as to specific 1999-00 planning matters to the April 26th meeting. The point is to gather information as to constituent suggestions as to the planning focus for 1999-00.