February 22, 1999

Library Conference Room

1:00 - 3:00 pm

February 22, 1999

Minutes

PRESENT: Maria Angel, Ed Buckley, Brenda Collins, Toni Eaton, Doug Garrison, Curt Groninga, Jennifer Mann, Julie Muzzati, Ricardo Navarrette, Steve Olson, John Roberts, Nancy Ruud, Deborah Sweitzer, Jack Wegman Ex Officio: Robert F. Agrella, Marty Bennett, Craig Butcher

ABSENT: April Chaney, Carole Ellis, Greg Granderson

1. MID-YEAR REPORT UPDATE: There was no discussion on this item since IPC felt the previous meeting's review was sufficient.

2. FULL-TIME/PART-TIME FACULTY RATIO: John Roberts reviewed two documents (attached Terminology Re: 75/25 Ratio and Full-Time Obligation: Fall 1998. John emphasized the fact that according to AB1725, the number of hours of "credit" instruction taught by contract/regular faculty will equal or exceed 75% of the total number of hours of credit instruction.

He also briefed IPC on the historical basis of the 75/25 ratio as did Deborah Sweitzer and Marty Bennett. Jack Wegman indicated that the exclusion of overload hours of regular faculty leads to an understating of the full-time hours and an overstating of the part-time hours. Ed cautioned IPC that when a district does go beyond the minimum one year it then commits the District to that number plus additional growth the following year. Given the inconsistent nature of state funding, districts need to be cautious on how it does address the 75/25 formula.

Deborah update IPC as to the proposed legislation which would fund 75/25 ratio fulfillment with additional state dollars. It was agreed the full-time/part-time faculty hiring and funding would continue to be an on-going discussion for the institution.

3. PARTNERSHIP FOR EXCELLENCE

UPDATE ON STATE FUNDING: John Roberts updated the IPC on the current status of 1999-00 P4E funding. The Legislative Analyst is recommending the Governor's $10 million system wide proposal be replaced with growth funds only (this would translate to about $1.8 million systemwide). There is some concern system-wide whether there will be any new funds for P4E in the final 1999-00 budget. This does lead districts to be somewhat cautious and not overextend themselves when planning for 1999-00.

PARTNERSHIP FOR EXCELLENCE and CLASSIFIED STAFFING The component administrators led off the discussion by referencing the difficulty of prioritizing the 150+ P4E proposals and taking proposals through the existing classified staffing process. The first concern is to determine which project proposals are to be recommended and what the impacts are on the number of classified positions needed. The second concern is how are P4E related classified staffing requests are to be processed given the strictures of the current Classified Staffing Process.

After a considerable amount of discussion, it was decided to have the Component Administrators come back to IPC with a proposal regarding the number and the amount of on-going P4E proposals to be funded AND a suggested method of processing P4E related classified positions.

4. PETALUMA CENTER CAMPUS STATUS REPORT: Doug Garrison provided an update as to the status of the development of a report recommending the movement of the Petaluma Center to campus status. He referenced Academic Affairs Goal Objectives 2.2 and 3.1 as the basis and time-line of the process being followed. He suggested he will be working first with the component administrators on reviewing the nature and time-line of the report. Then he will bring an updated report for IPC's review in March with a target Board presentation date at their April meeting. IPC reiterated its previous support of moving the Center to Campus status.

5. 1999-00 INSTITUTIONAL GOALS FOR EMPHASIS: IPC took several suggestions as to which goals need to be emphasized for 1999-00. Nearly every goal, at one time or another, was suggested for emphasis leading to the development of 1999-00 budget parameters. It was decided to have the Component Administrators return at the next IPC meeting with a recommendation, supporting rationale and any additional data which the IPC would then consider before making a final decision.

The Component Administrators were reminded to develop their 1999-00 Component Area Goals. Curt Groninga will provide the components with the IPC time-line for the completion of the goals and presentation to IPC.

1. PARTNERSHIP FOR EXCELLENCE UPDATE & ON-GOING PLANNING (45 min)

• P4E UPDATE: Dr. Agrella - general overview of the status of SRJC's Partnership For Excellence Program
  

• FULL-TIME FACULTY POSITIONS FOR FALL 1999: Ed Buckley will review the status of the proposed full-time faculty hirings for Fall 1999
  

• FULL-TIME/PART-TIME FACULTY RATIO: Brenda Collins will lead discussion on Senate review of Full-time/Part-time faculty ratio.
  

2. COMPONENT ADMINISTRATORS 1998/99 GOALS AND OBJECTIVES UPDATE: (15 min) A brief review by the component administrators as to the status of their 1998/99 component goals and objectives.

3. PETALUMA CAMPUS STATUS UPDATE: (15 min) A follow up discussion to the IPC approved motion on the development of a recommendation to the Board of Trustees at its April Board meeting on changing the status of the Petaluma Center to that of campus designation

4. POCKET PLANNING GUIDE UPDATE: (15 min) A final review discussion led by Deborah Sweitzer.

5. DEVELOPING A MODEL FOR EFFECTIVE SENATE/UNION RELATIONS (15 min) Guest, Marty Bennett will introduce the topic and discussion of Academic Senate For California Community Colleges paper.

PRESENT: Ed Buckley, April Chaney, Brenda Collins, Toni Eaton, Doug Garrison, Curt Groninga, Jennifer Mann, Julie Muzzatti, Ricardo Navarrette, Nancy Ruud, John Roberts, Deborah Sweitzer, Jack Wegman Ex Officio: Robert Agrella, Craig Butcher

ABSENT: Carole Ellis, Greg Granderson

GUESTS:Steve Olson

a) P4E UPDATE: Robert Agrella updated the IPC on the progress of expenditures for the President's Initiative. As had been understood earlier in the year, not all of the funds designated for the President's Initiative ($458,000) will be spent this year. Dr. Agrella proposed and IPC, with consensus, agreed that some of the unexpended President's Initiative funds be utilized as one-time funds during the balance of 1998-99. The President will consider component administrator requests which can be put to good use in meeting the college's obligation to student success, access and accountability. Later in the Spring Semester, the President will provide, for information purposes, a listing of how those one-time expenditures of the President's Initiative were utilized.

b). FULL-TIME FACULTY POSITIONS FOR 1998-99: Ed Buckley reviewed the status of proposed full time faculty hirings for the Fall, 1999. As stated in his February 2nd letter to Faculty Staffing Advisory Committee. Due to enrollment shifts, of the four "net new" positions to be funded by P4E, three are being recommended at this time (Art, College Skills/Language Arts and Theatre Arts). The fourth position will be recommended later by Ed and Ricardo Navarrette after discussions with the President. In addition to the new P4E funded positions, Ed reported that five retirement replacement positions will be filled as well. These include positions in CIS, English, Fire Technology, Health Sciences (ADN/Nursing) and Political Science.

c). FULL-TIME/PART-TIME FACULTY RATIO: Brenda Collins led a discussion related to the Senate review of Full-time/Part-time faculty ratio. During the discussion it was learned that a 1% growth in enrollment translates to 1% growth in faculty positions which means 4 net new positions. It was agreed that John Roberts would, at the next IPC meeting, bring in a FT/PT Faculty Ratio glossary of terms and outline and explain the relevant formulae for calculating the college's obligation under the 75/25% guidelines.

It was further agreed that Dr. Agrella consider classified staffing requests from Component Administrators and discuss those with IPC at a future meeting.

2. COMPONENT ADMINISTRATORS 1998/99 GOALS AND OBJECTIVES UPDATE: Four of the component administrators provided a brief review of their Mid-Year Report update to the President regarding their respective component area goals and objectives. A number of questions were raised by IPC members to which the components, in their final reports will address. The Cross-component goal related to adjunct faculty needs further work and will be addressed by the component administrators. Time will be set aside at the next IPC meeting for completion of the component's Mid-Year reports and for them to respond to any further questions which IPC members may have. [ADMINISTRATIVE SVCS] [ACADEMIC AFFAIRS] [STUDENT SERVICES] [BUSINESS SERVICES]

3. POCKET PLANNING GUIDE UPDATE: Deborah Sweitzer asked for any final proposed edits to the pocket planning guided to be given her by Wednesday, February 10th. The document will be sent to the printer on the 11th.

4. PETALUMA CAMPUS STATUS UPDATE: Due to the length of the meeting, it was decided to hold this item over until the next meeting.

5. DEVELOPING A MODEL FOR EFFECTIVE SENATE/UNION RELATIONS: Brenda Collins announced this item has been referred to the Senate for review and discussion given that is the appropriate forum for such.