Institutional Planning Council
Agenda
November 23, 1998
Maggini Conference Room
1:00 - 3:00 p.m.
1. Partnership For Excellence One Time Funds: A presentation by the component administrators regarding their plans to allocate P4E one time funds for 1998/1999.
2. District Governance Process Review: A discussion, led by IPC co-chairs on the review and modification of the existing district governance process.
3. Educational Master Planning Update: A brief update by the Dean for Administrative Services on consultant responses to the Request For Proposals (RFP) for master planning services.
4. 1999-2000 Institutional Planning Issues: An identification of institutional planning issues for 1999-2000.
5. 1999-2000 Institutional Planning Goals: A review of the 1998/1999 Institutional Goals leading to a recommendation regarding the addition or deletion of goals for 1999-2000.
6. IPC Communications: Deborah Sweitzer will update IPC as to plans for increasing IPC communications.
It was decided that a "disclaimer" should be developed stating that any activity that is funded in '98/99 on a one-time basis, will have no guarantee of funding in any future year. It was further decided to hold a special IPC meeting on December 7 so that IPC can approve allocation of 1X P4E funds as presented by the component administrators and will authorize release of funding following review of specific P4E proposals.
2. District Governance Process Review: Curt Groninga passed out a draft memo regarding District Governance. It was agreed that Brenda and Curt would make appropriate changes to the wording and release to the groups addressed and make available as a link to these minutes.
3. Educational Master Planning Update: Curt Groninga gave a brief update to the Educational Master Plan. The college has received two viable responses and Curt will review and give a synopsis at a future IPC meeting. Would like to implement in January 1999.
4. 1999-2000 Institutional Planning Issues: IPC agreed to the stated planning issues and it was agreed that Curt and Brenda develop a preamble statement using general terms (no discussion of P4E specifically) and send out to the college community for further input.
5. 1999/2000 Institutional Planning Goals: The 1999/2000 Institutional Goals will be reviewed at the next meeting. College-wide input will be requested for these and the Institutional Planning Issues at the same time.
6. IPC Communications: Deborah Sweitzer handed out the first edition of the IPC Planning IQ and indicated it will be in mail boxes within a few days.
Institutional Planning Council
Agenda
November 9, 1998
Maginni Conference Room
1:00 - 3:00 p.m.
1.District Governance Process: A continuation of the discussion leading to an IPC recommendation on how do address the inclusion of the Petaluma Center in the District Governance Process. (15 minutes)
2. 1999/2000 Institutional Planning Issues: A continuation of the discussion leading to an IPC recommendation on the identification of institutional planning issues for 1999/2000. (15 minutes)
3. 1999/2000 Institutional Goals: A final review of the 1998/1999 Institutional Goals and discussion as to whether the 1999/2000 goals would reflect the current year's goals or to include some modifications. (15 minutes)
4. Partnership for Excellence Proposal Review Criteria and Process: A final review of the
2nd draft Partnership for Excellence Review Criteria and Process as recommended by the IPC sub-committee leading to adoption of the document. (20 minutes)5. Partnership For Excellence 1 x Funds: A discussion based upon the IPC sub-committee recommendation to: 1) have a majority of 1998-1999 Partnership For Excellence Funds released for one-time expenditures and; 2) though additional P4E funds may be recommended for this use later in 1998-1999, $250,000 of the one-time funds be released for the acquisition and installation of faculty computers. Component administrators will outline the proposed use of one-time funds. (20 minutes)
6. Component Administrator's P4E Review and Recommendation processes:
The President,
Ed Buckley, Curt Groninga and Ricardo Navarrette will review their internal P4E administrative review processes as they relate to their recommendations. (15 minutes)7. Pocket Planning Guide: Deborah Sweitzer will lead a final review of the Pocket Planning Guide. (10 minutes)
Institutional Planning Council
Meeting Minutes
November 9, 1998
PRESENT: R. Agrella, J. Wegman, A. Cotton, B. Collins, C. Groninga, R. Navarrette, K. Stuber, N. Ruud, J. Mann, C. Ellis, G. Granderson, J. Roberts, T. Eaton, A. Chaney, J. Muzzatti, E. Buckley
GUESTS: J. Mann, D. Garrison, M. Ludder, S. Olson
ABSENT: D. Sweitzer, A. Samson, A. Herbst
Welcome to new member, Toni Eaton of College Skills.
1. Dr. Agrella began a discussion on the district governance process. Members have had an opportunity to review the taskforce reports and Doug Garrison suggested it is now time to clarify. Doug handed out his review of the SCJCD governance structure with regard to the Petaluma Center. Instead of voting on his recommendation, IPC decided that Brenda Collins and Curt Groninga draft a memo, including a timeline, to coordinate and charge the following groups to meet separately and share their perceptions with IPC before the development of new models of governance: Component Administrators, Academic Senate, DCC, Classified Senate, Petaluma Steering Committee and Associated Students.
2. Review of the 1999/2000 Institutional Planning Issues was deferred to the next meeting
3. Review of the 1999/2000 Institutional Goals was deferred to the next meeting.
4. The P4E Proposal Review Criteria and Process for 1998-99 Academic Year was approved by IPC.
5. The P4E One-Time Funds Recommendations was approved with corrections. The corrected version to be sent to members before next meeting.
6. Component Administators reviewed their processes for prioritizing P4E proposals. (Academic Affairs, Administrative Services, Student Services) Discussion for next meeting will begin to address the components' recommendations for 1X funds.
7. A final review of the Pocket Planning Guide was deferred to the next meeting.