Institutional Planning Council
Agenda
October 26, 1998
Maginni Conference Room
1:00 - 3:00 p.m.
1. District Governance Process:
2. 1999/2000 Institutional Planning Issues:
A review of the current 1998/1999 institutional planning issues and a discussion leading to the identification of 1999/2000 institutional planning issues. (20 minutes)3. 1999/2000 Institutional Goals:
A review of the current 1998/1999 Institutional Goals and a discussion regarding the need to either add, delete or modify existing goals for 1999/2000. (20 minutes)4. Partnership For Excellence Program Review Criteria and Process:
A review of the draft proposal review criteria and process. (30 minutes)5. Pocket Planning Guide:
An update by Deborah Sweitzer as to the status of the Pocket Planning Guide. (15 minutes).
Please bring your binders
and previous handouts for item numbers 2 & 3.
Institutional Planning Council
Meeting Minutes
October 26, 1998
PRESENT: R. Agrella, J. Wegman, A. Cotton, D. Garrison, B. Collins, C. Groninga, R. Navarrette, K. Stuber, N. Ruud, J. Mann, C. Ellis, G. Granderson, B. Croteau
ABSENT: E. Buckley, A. Chaney, J. Muzzatti, J. Roberts, A. Samson, M. Bennett, A. Herbst
1. Dr. Agrella lead a discussion about how to formalize the process of making Petaluma into a "campus" as opposed to a "center." He will distribute the original taskforce on governance ('93) as well as the update ('95) to the IPC to review before the next meeting. IPC should consider how to integrate this campus into the SRJC District.
2. IPC discussed reviewing the 1999/2000 Institutional Planning Issues. It was agreed that Curt Groninga would synthesize the following areas and bring in for discussion next time:
a. Should we add a financial/budget area?
b. Additional training and development of professional staff
c. Marketing the school to draw more students
3. The 1999/2000 Institutional Goals were discussed and the IPC was asked to bring any changes, omissions, etc. to the next meeting on November 9.
4. The draft of the review criteria for the P4E proposals was discussed. The decision was made that the P4E subcommittee will meet before the next IPC meeting to make adjustments to the criteria process for P4E according to the suggestions that came out of the meeting. A revised draft will be taken to the IPC meeting for discussion on Monday, November 9. Dr. Agrella will be receiving the Q & A's from the Chancellor's office in the near future and will make available to the college community. The Component Administrators will present in writing their prioritization process at the next meeting. Ed Buckley has already submitted his process for Academic Affairs for IPC review.
5. Deborah Sweitzer quickly reviewed the changes made to the Pocket Planning guide, now known as the "Institutional Plan," and the flow chart for the IPC planning process, and a sample of the new IPC newsletter called, "Planning IQ." She asked for volunteers, (Jack Wegman, Curt Groninga, Brenda Collins and Jennifer Mann), to help her edit the newsletter.
Institutional Planning Council
Agenda
October 12, 1998
Maginni Conference Room
1:00 - 3:00 p.m.
1. IPC Agenda/Minutes on the Web
: (5 Minutes)A brief demonstration on how to access IPC documents on the college's web page.
2. Educational Planning RFP/Process : (15 Minutes)
A review of the revised Educational Planning RFP and a discussion leading to a recommendation on when and how to proceed.
3. Partnership For Excellence: (45 Minutes)
(a) Review Process
(b) Timeline Calendar
(c) Response to questions raised
(d) Presentation of proposals
4. Pocket Planning Guide: (15 Minutes)
Deborah Sweitzer will lead a review of the proposed 1998/99 Pocket Planning Guide.
5. IPC Communications: (20 Minutes)
Deborah Sweitzer will lead a discussion on IPC communication modes and her role of assisting.
6. 1998/99 Institutional Planning Issues: (20 Minutes)
An identification of Institutional Planning Issues for 1998/99.
Institutional Planning Council
Meeting Minutes
October 12, 1998
PRESENT: E. Buckley, A. Cotton, G. Granderson, C. Groninga, R. Navarrette, N. Ruud, K. Stuber, D. Sweitzer, R. Agrella, Julie Muzzatti
ABSENT: A. Chaney, B. Collins, C. Ellis, J. Roberts, J. Wegman, A. Samson, M. Bennett, A. Herbst, Ann Samson, Marty Bennett
GUESTS: B. Croteau, M. Ludder, L. Royer
1. Ken Fiori demonstrated how to access the IPC agenda and minutes on the college's web page. This is part of a pilot committee project which Dr. Agrella proposed to provide improved accessibility to key college-wide committees' agendas and minutes and support documents.
2. Curt Groninga reviewed the second draft of the Educational Plan RFPwith IPC. It was agreed, with minor grammatical changes, that the document is ready to be sent to potential educational master planning consultants.
3. IPC held a rather long, yet meaningful discussion about the development of P4E review criteria and processes. IPC decided to do the following:
a. A sub-committee consisting of Brenda Collins, Curt Groninga, Deborah Sweitzer, Ed Buckley, Kendra Stuber and April Chaney was assigned the task of developing a criteria statement which will help guide the component administrators in their review and prioritization of all P4E proposals received. Included in the criteria statement will be : references to state mandates, institutional goals (at a minimum, those which address college governance, research, institutional quality AND instructional quality and student success). As part of this statement, proposals may be categorized and processed in a manner which looks at new innovations, enhancements to existing programs, access, accountability and success infrastructure support, as well as those which address outcome measures. (Click here to get a summary of proposals submitted).
b. The component administrators will be given this statement to work with as they develop their review and recommendation processes.
c. The component administrators will bring their proposed P4E priorities and recommendations to IPC for clarification and explanation. IPC will not assume the role of reviewing individual proposals and the intent is to have P4E proposals reviewed within existing institutional processes. IPC will use the same or quite similar processes to respond to component P4E (including cross-components) programs and activities as it does when reviewing component administrative goals.
4. IPC Communications: Deborah Sweitzer outlined her role in developing IPC communication correspondence with the college community. Deborah is thinking about an IPC newsletter in addition to the hard copy and web agendas and minutes. IPC members were encouraged to think about and suggest additional IPC communication modes. IPC members were further encouraged to propose a name for the IPC newsletter.
5 Pocket Planning Guide: Deborah Sweitzer handed out and lead a brief review of the proposed 1998/99 Pocket Planning Guide. IPC members were encouraged to provide Deborah with their suggested edits by no later than Friday, October 16, 1998 at 5:00 p.m.
6. 1998/99 Institutional Planning Issues held over to the next meeting on October 26.