Present: Robert Agrella, Alix Alixopoulous, KC Boatsman, Ed Buckley, Craig Butcher, Nick Caston, Alex Drake, Brenda Flyswithhawks, Joe Friedman, Doug Garrison, Curt Groninga, Greg Granderson, Jeanne Johnson, Jennifer Mann, Donna LaFollette, Molly Lynch, Narmeen Nasseem, Ricardo Navarrette, Ron Root, Deborah Sweitzer and Wende Wahl

Absent: Eric Allen and Inga Brockbank

1. PLANNING COMMITTEE COORDINATION: There was no Budget Advisory Committee since the last IPC. EPPC is looking into the residency requirements for certificate programs. EPPC will review the Senate proposed discipline driven residency requirements in October. Additionally, the Senate discussed expansion of the number of faculty members (from 4 to 10) on the Arts and Lecture Committee and the cluster structure for adjunct faculty representatives. Both were moved to an action item for the next meeting. StEP will review its revised draft of the StEP enrollment plan. As later reported by the Vice President for Administrative Services, the District Facilities Planning Committee (DFPC) met and discussed the Analy Temporaries relocation planning process and reviewed the Board report relevant to this matter.

2. ACCREDITATION UPDATE: Ed provided a brief update on the status of the visiting team schedule and their impending visit. The evaluation team will arrive in Santa Rosa on October 21^st and evaluate the college on October 22 through October 24^th. They will hold three open sessions to receive input from the college community. The steering committee is providing the visiting evaluation team with an update on developments since the conclusion of the self-study impacting each standard.

3. INSTITUTIONAL MASTER PLAN UPDATE: In the first review discussion of the new institutional master plan, Ed Buckley provided overall institutional perspective and calendar related to the development of the Institutional Plan and then Ed reviewed the Academic Affairs planning abstract. Next meeting he will review the Educational Plan and, time permitting, Ricardo Navarrette will review the Student Services planning abstract.

4. 2003-2004 INSTITUTIONAL GOALS: By a majority vote, it was decided to move the review/revision of institutional goals on a three-year cycle with every other year specific goal review. Thus, the current institutional goals will carry forward to 2003-2004. IPC will look at specific institutional goals for relevancy and status updates each year with one or two being set on the agenda for each meeting for discussion. The component administrators, at the next meeting, will discuss the relevance of the existing institutional goals, what may be of value and how the goals influenced their component area goals. They are to propose the goals that should receive special emphasis.

5. PETALUMA PHASE II AND INTERIM FACILITIES PLANNING: Curt Groninga and Doug Garrison led a brief update discussion on the opportunities and constraints of the Phase II planning process and the need to develop interim facilities options. Preliminary and working drawing funds are subject to the successful passage of Proposition 47 with construction and equipment funds becoming available with the successful passage of another state wide bond issue in 2004. Curt and Doug explained that the project scope and cost have been set by the State for Petaluma Phase II. Very little variance will be approved by the State. Additionally, Curt and Doug are starting to look at the development of short-term interim facilities for needed classroom and offices.

 M I N U T E S
ACADEMIC SENATE
Santa Rosa Junior College
September 18, 2002
(pending approval)

PRESENT: G. Granderson, B. Flyswithhawks, M. Bond, M. Connell, M. Pierce, D. Larsen,
B. Croteau, W. Neel, K. Messina, M. Ludder, V. Bertsch, P. Goebel, A. LaRue, B. Hinkle,
L. Denner, J. Friedman, A. Spall, M. Estrin, D. Munton, B. Withers
ABSENT: P. LoCoco, D. Fischer, D. Gooch, T. Vasquez, R. Myers
OPEN FORUM:
1. Noel Adams said that he is concerned about displacing students from Kent Hall in order to create more office space. He said Kent Hall was built with bond money and he would like the senate to look into this matter.
2. Brenda encouraged senators to visit the Art Gallery to view the work of Stephen Wilkes entitled "Epson's American in Detail".
3. Kimberlee announced that the summer program will be going to Costa Rica from June 28 to August 8. The International Studies Committee will be discussing the possibility of having a program in Mexico. If you are interested, the committee meets on October 16 in Maggini Conference Room at 3:00pm.
4. Eric Allen introduced himself as Associated Student Body President. He said the students passed a resolution in support of Kent Hall staying open for student housing.
MINUTES:
The Minutes of August 28, 2002 was approved.
REPORTS:
1. Retreat Overview & Notes - M. Pierce said there was some discussion of what it meant to be part of a multi-campus district. The four groups discussed how policy and process is different at both campuses and how does the department chair system work when there is more than one site and how intradepartmental relations are effected.
2. Maas Group - Greg reported that Maas Companies, a consulting firm was on campus to gather information so they can assist us with facilities planning. A Facilities Planning Steering Committee has been formed to interact with the consultants.
3. Institutional Planning Committee - Brenda reported on the Accreditation Report; the Master Plan; revision of the existing plan for the projects under Measure A; the dates the preliminary recommendation on parking and traffic will be released; the projected start date for the new Library; the addition of faculty/classified from Petaluma on the Space Planning Committee; the ad hoc Core Values Committee proposal to identify the core values at SRJC, and a report on the Fact Book.
4. Equivalency Committee - Brenda reported that the September 30 deadline for chairs to submit information about their discipline has been postponed temporarily. The committee will focus on educating faculty and chairs regarding the equivalency process.
5. College Council - Greg reported on the policy change on discrimination and complaints and a policy revision to academic accommodations.
DISCUSSION:
1. Arts & Lectures Committee - Karen Peterson, Chair of the committee said that the Arts and Lectures program has grown tremendously. Expanding the number of faculty on the committee will help with the workload and will broaden the committee's representation college-wide, allowing for more diverse programming in the future. They requested that four more faculty members be added to the committee, designating three faculty from Petaluma for a total of ten faculty on the committee. It was recommended that faculty on the committee check with the other constituent groups for their support to increase faculty representation. A motion was approved to move this to the next action agenda.
2. Adjunct Representative Clusters - Michael Ludder distributed an apportionment proposal for 40% or more adjunct faculty. A motion was approved to move the corrected apportionment proposal to the next action agenda.
3. Certificate Residency - B. Croteau said concern has been raised regarding the issue of awarding an SRJC certificate to a student who may not have taken any requirements in residence. EPCC 's draft proposal 3 was distributed. A motion was approved to move this to the next action agenda with the clarification of maximum units.
Meeting adjourned at 5:00 PM

Copies of all materials distributed during the meeting
are available from the Academic Senate Office

Committee Membership for 2002- 03:

Ed Buckley, Terri Frongia, Kris Abrahamson, Reneé LoPilato, Victor Cummings

Greg Granderson, Karen Kellam, Peg Ellingson, Anne O'Donnell, Joan Scarborough

Student Liz Bauer, 2nd Student Representative -- to be determined

PRESENT: Jay Carpenter, Mike Ceser, Linda Christenson, George Grijalva, Curt Groninga, LuAnn Campbell, Bob Flores, Omar Medina, Julie Muzzatti, Rob Ramsier, Lamont Royer, Frank Zwolinski

Special Guests: Elaine Book, Cheryl Hanson

Distribution: Mike Ceser, Luann Campbell, Jay Carpenter, Linda Christenson, Bob Flores, George Grijalva, Curt Groninga, Omar Medina, Julie Muzzatti, Rob Ramseier, Lamont Royer, Gordon Shimizu and Frank Zwolinski

Present: Sharon Bergeron, KC Boatsman, Ken Fiori, Doug Garrison, Jane Hinchman, Kimberly Kalember, Renee LoPilato, Susan Bagby Matthews, Kimberlee Messina, Steve Morris, Ricardo Navarrette, Vicki Stewart

• Introductions were made for all present attendees.
• The minutes of May 6th were reviewed. No corrections were made.

• The history and the charge of the StEP Committee to date was reviewed and explained to our new members. This review included the development of the core data elements, the Datamining Tool, the Fact Book and the ‘draft’ of the StEP Plan. The intent of the StEP Committee is to provide an institutional review of enrollment planning and outcomes to inform operational planning in the college components. While the StEP Committee does not engage in operational planning, the strategic enrollment plan does contain annual enrollment planning goals. The committee’s charge is as follows:

• Continued perusal of the draft of the StEP plan involved discussion of the following:
• The Core Data Elements are ‘works in progress’ that are subject to change.
• It was confirmed that the StEP Committee is not an operational unit.
• Computing Services and Public Relations are to peruse the StEP Plan and make corrections, additions and edits.
• External and internal customer satisfaction will need to be better defined.
• The goals of the StEP plan involve examination of resource, accountability and workload implications.
• Outcomes will continue to increase in importance. Two suggested additions to ‘outcomes’ were retention, and student learning outcomes. These should be institutionally addressed.

BUDGET ADVISORY COMMITTEE

Tuesday, September 24, 2002

Senate Chambers, 2:30 p.m.

The meeting was called to order by Ron Root (Co- Chair).

Members present: Russ Bowden, Barbara Croteau (Co- Chair), Ted Crowell, Bob Flores, Peg Goebel, Micca Gray, Maryanne Michaels, Joe Morello, Ed Sikes, Deborah Sweitzer, Sandi Tassano.

Members absent: Andrew Dolcini, Cole Perry, Jamey Ransford.

Also present: Robert Agrella, Shirley Davis, Greg Granderson, Kat Lewis, Eileen Cichocki, Lamont Royer, Susan St. Clair.

Prior to the beginning of the discussion agenda items, Ron Root reviewed the duties and scope of this committee.

Ron Root explained that the district’s destiny is tied to the state’s financial destiny. He stated that although we likely will not hear more about state budget issues until after the election, the state’s budget will be much more impacted than in previous years. This year, the legislature settled on numbers, but did not solve the financial problems and the budget is left with a structural deficit that will linger for years to come. Ron reminded the committee of the early 90’s when there were four straight years without COLA and added that budget analysts are projecting that this situation will be worse.

During a discussion of the budget, Ron pointed out that most states have a greater portion of revenue coming from student fees and charges. When Greg Granderson asked about charging students increased fees, Ron replied that this issue will come up for discussion by this committee in the future.

Ron talked about the approximately $2.5 million in "opportunity loss" revenues resulting from items such as unrealized income from growth above cap, the reduced rate of reimbursement for the college’s 4.59% claimed growth, loss from a reduced reimbursement for adjunct health care coverage, and a ruling on the adjunct compensation categorical program. He added that the insurance premium increases and PERS employer contributions alone result in more costs than the college’s COLA revenue.

Ron said that SRJC was able to mitigate the budget impacts with approximately $1.5 million one-time revenue from the Foundation through the Healthy Lives campaign, and a $1.3 million spend-down of the reserves, but there is a structural imbalance to deal with next year. He continued by saying that if the state financial situation is as bad as projected in the next few years, this committee will be called upon to debate some grave budget issues.

When Ed Sikes asked how much money is still owed for the construction of the Race Building and what that is costing the general fund in interest, Ron responded that he would check the figures and email the committee with the financial information.

Ron Root asked the committee to come to the next meeting with ideas about how the committee can go through the process of discussing resource realignment, i.e., considering budget cuts, finding revenue enhancements, and other budgeting stragegies.

The meeting adjourned at 4:00 p.m.