April 22, 2002
Agenda 04/22/2002

Santa Rosa Junior College

INSTITUTIONAL PLANNING COUNCIL

AGENDA

April 22, 2002

Health Science Conference Room

1:10 p.m.

1. PLANNING COMMITTEE COORDINATION: Activity reports from the co-chairs of the Budget Advisory Committee (BAC), Educational Planning and Coordinating Council (EPCC), District Facilities Planning Committee (DFPC), Strategic Enrollment Planning Committee (STEP) and the Academic Senate.

2. ACCREDITATION UPDATE: A brief update on the status of the Self-Study 2nd Draft. Ed Buckley

  1. ABSTRACT OF STUDENT SERVICES MASTER PLAN: A review and discussion of the draft Student Services master plan which will be a component of the Integrated Master Plan. Ricardo Navarrette (Handout)
  2. STRATEGIC CAPITAL PROJECT PLANNING UPDATE: An update as to the status of the planning for bond projects including utilization of consultants for space planning and parking solutions Curt Groninga
  3. INTEGRATED MASTER PLAN UPDATE: An on-going update on the development of the integrated master plan. Component Administrators.
  4. FINAL REPORT ON SCHEDULING TEMPLATE: A review of the final report on the new scheduling template. Ed Buckley. (Handout)
  5. INSTITUTIONAL RESEARCH UPDATE: A periodic update on Institutional Research Activities in support of the institutional planning process.

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    Distribution: Agrella, Bergfelt, Boatsman, Buckley, Butcher, Drake, Eaton, Flyswithhawks, Friedman, Garrison, Granderson, Groninga, Hunnemeder, Johnson, Lindley, LaFollette, Lynch, Mann, Mercer, Navarrette, Root, Sweitzer, Wakefield

     

    IPC minutes from last meeting (4-8-02)

    Santa Rosa Junior College

    INSTITUTIONAL PLANNING COUNCIL

    Minutes

    April 8, 2002

    Present: Robert F. Agrella, KC Boatsman, Ed Buckley, Craig Butcher, Alex Drake, Brenda Flyswithhawks, Joe Friedman, Doug Garrison, Greg Granderson, Curt Groninga, Jeanne Johnson, Ricardo Navarrette,

    Absent: Lily Bergfelt, Donna LaFollette, Lara Hunnemeder, Terry Lindley, Molly Lynch, Jennifer Mann, John Mercer, Ron Root, Deborah Sweitzer, Leon Wakefield

    1. PLANNING COMMITTEE COORDINATION: EPCC: Approved Certificate Residency Draft and forwarded it to the Academic Senate. DFPC: Santa Rosa Campus Tour scheduled to introduce bond projects and design/construction issues. StEP: Completing Strategic Enrollment Plan which will have Fact Book and Data mining Tool as key source documents. Reviewed draft Outcomes section of Strategic Enrollment Plan. Reviewed draft marketing section. Senate: Reviewing Certificate Residency Unit requirements. Reviewed Petaluma Planning at Petaluma Senate meeting. Reviewed Bond Oversite Committee Structure, Classified Memorial Policy and Senate apportionment representation.

    2. ACCREDITATION UPDATE: Ed Buckley reported the second draft has been completed and placed on the web and they are working on the abstracts and are collection information documents.

  6. MEASURE A OVERSIGHT COMMITTEE: Robert Agrella reviewed the mandated structure and membership (Proposition 39) of the Citizen's Bond (Measure A) Oversight Committee. Sixty days after certification of the election the Citizen’s Bond Oversight Committee must be established. The committee is not a governance group. It reviews bond related expenditures. No employees or consultants may be members. Members can serve up to two 2 year terms. Student members must be in good standing and carry a minimum unit load of six units.
  7. FIVE YEAR CAPITAL OUTLAY PROGRAM AND STRATEGIC PROJECT PLANS UPDATE: Curt Groninga reviewed status of the 2004-2008 Five Year Plan and the development of Request For Proposals for planning services.

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    IPC Minutes

    April 8, 2002

    Page Two

     

  8. INTEGRATED MASTER PLAN UPDATE: Component Administrators are developing plan. Educational Plan is complete. Draft Student Services plan will be discussed at the April 22nd IPC meeting. Administrative Services and Business Service plans are due to be completed by May 5th.
  9. 2002-2003 COMPONENT GOALS UPDATE: Component Administrators will review their goals with IPC at the May 13th meeting.
  10. INSTITUTIONAL RESEARCH UPDATE: KC Boatsman reviewed a number of OIR activities including the plan to present the FACT Book at the August PDA, development of Student Equity Reports a providing StEP Committee data in support of the Strategic Enrollment Plan.

 

M I N U T E S

ACADEMIC SENATE

Santa Rosa Junior College

Petaluma Campus

March 20, 2002

(pending approval)

PRESENT: B. Flyswithhawks, M. Grossman, M. Bond, R. Ward L. McCauley, M. Connell,

D. Gooch, M. Pierce, A. LaRue, G. Granderson, D. Munton, B. Croteau, W. Neel,

K. Messina, M. Ludder, D. Campagna, D. Tolks, P. Goebel, V. Bertsch, G. Allen

ABSENT: Doug Fisher, P. LoCoco, B. Hinkle, Don Fischer

GUESTS: R. Root, D. Garrison, C. Groninga

OPEN FORUM:

  1. M. Connell announced the Arts & Lectures upcoming events.
  2. B. Flyswithhawks encouraged faculty to attend Women's History Month events.

MINUTES:

The Minutes of March 6, 2002 were approved.

REPORTS:

  1. Petaluma Faculty Forum - Judy Stedman introduced Anne Ysunza and Noberto Quiroz who work on the Faculty Forum Steering Committee. PFS exists to help develop a sense of community in Petaluma and to give faculty a forum to address governance issues and to share ideas and concerns. They suggested that department meetings and the Academic Senate meeting be held in Petaluma once a semester.
  2. Budget Advisory Committee - R. Root distributed the position paper on fiscal year 2002/03 budget. Included in the paper is the 2003-2004 Budget Request from the Board of Governors. Root invited senators to review the document and email him or Barbara Croteau with concerns.
  3. President's Report -
  • English 355 was approved by the Curriculum Committee. A presentation will be made at PDA day on the new English Pathway. Some concerns still need to be addressed regarding the English Pathway.
  • We are in the process of electing senators whose terms are up. The next election will be for at-large seats.
  • The Citizen's Bond Oversight Committee Procedures were attached to the agenda for review.
  • The Board of Trustees will be soliciting input on the President's evaluation. A Senate Questionnaire was distributed for senators to answer regarding the President's evaluation.

ACTION:

  1. The motion to accept the District Online Committee was approved.
  2. The motion to accept the proposed changes to Policy Section 6.7.6: Memorials was approved.

 

 

 

 

DISCUSSION:

  1. Petaluma Campus Phase 2 - D. Garrison and C. Groninga gave an overview of the plans for the build-out of the Petaluma Campus. The goals are to expand transfer and basic skills programs, increase occupational education, enhance library/media services, advance student services and childcare, add large lecture/electronic modes, augment infrastructure support, and improve access to site (traffic/parking). The estimated completion date is July 2007 with the current cost estimate of $37 million.
  2. Review & Apportionment of Senate Seats - B. Croteau presented the Senate Executive Committee's proposal for reapportionment of senate seats. It would require amending the By- Laws. It would include representation of adjunct faculty, especially in Petaluma. This will be a discussion item on the next Senate agenda.
  3. Proposed Policy Revision of Section 6.7.6: Memorials - Changes to the policy were reviewed. A motion was made to accept the proposed changes and to suspend the rules to move this to an action item.
  4. Review draft on Certificate Residency - R. Ward said there is currently no existing policy about residency for granting a certificate. There are 119 certificates offered at SRJC and 700 to 800 are granted a year. Concern was expressed regarding students taking at least six units or twenty percent of the units required. This will be a discussion item on the next Senate agenda.
  5. Proposed Policy Revision of Section 7.0: Hiring Procedures - Draft revision to Procedure 4.3.2, Section 7.0 were distributed. This will be a discussion item on the next Senate agenda.

Meeting adjourned at 5:00 PM

Copies of all materials distributed during the meeting

are available from the Academic Senate Office

D R A F T

SANTA ROSA JUNIOR COLLEGE

BUDGET ADVISORY COMMITTEE

Friday, April 12, 2002

Senate Chambers, 10:00 a.m.

 

The meeting was called to order by Ron Root (Co- Chair).

Members present: Rich Abrahams, Micca Gray, Tatjana Omrcen, Jamey Ransford, Ed Sikes, Deborah Sweitzer, Sandi Tassano.

Also present: Lou Antonelli, Cheryl Hanson, Joe Yull.

Members/staff absent: Kathleen Bradbury, Barbara Croteau (Co-Chair), Andrew Dolcini, Bob Flores, Xuan Ho, Ezbon Jen, Omar Medina, Joe Morello, L. Royer.

Staff to the Committee: R. Kyle.

Announcements: Ron Root reported that the 2002/03 and 2003/04 position papers were presented at the April 9th Board meeting, and the trustees complimented the committee on its work. Copies of the final version as adopted by the Board will be e- mailed to BAC members.

  1. Approval of Minutes: March 26, 2002

    2. The March 26, 2002 minutes were approved as presented.

  2. Noncredit Matriculation Budget Overview

    3. Joe Yull presented an overview of the Non Credit programs. The District receives state apportionment for nine such programs, monitors them, provides data to various campus departments, and provides coordination with the Chancellor's Office. Counseling, assessment, advising and orientation services are also provided.

    Lou Antonelli presented a handout that provided background information on the program and explained that the current year's funding was excluded from a new funding allocation formula adopted for this year. The problem for next year's budget is the combination of proposed budget reductions and the new funding formula that already reduces the existing allocation results in drastic program cuts. For clarification it was suggested that the handout include a line showing what the current year allocation would have been if the formula had been applied and that an FTES enrollment chart be added to the headcount enrollment chart for comparison purposes.

    Ron Root will look into progress of a statewide task force currently studying the subject and will report his findings to the committee at the next meeting.

  3. Budget Status Update 2002-03

There is nothing new to report at this time. The State is considering a fall bond proposal which, if it passes, potentially provides the basis for the state's portion of the LRC project and preliminary planning and development of Phase II of the Petaluma build-out. There may be additional news on budget development at the next meeting.

Meeting adjourned: 10:55 a.m. Next Regular Meeting: Tuesday, April 23, 2002, 2:30 p.m. - Oak Room

 

Agenda Item #4

DFPC Walking Tour

April 11, 2002

Purpose: The purpose of the Santa Rosa Campus walking tour is to acquaint college community members with the future facilities projects, their locations and planning issues confronting the college.

  1. Oak Room Meet & Greet: A brief outline of the planned tour and general planning issues.
    • General Issues: Circulation, land acquisition, expansion of SR campus
    • General Issues: Much needed faculty, student service, administrative office space Posted by mlinford at April 22, 2002 12:00 PM