February 1, 2001
Agenda 02/01/2001
COLLEGE COUNCIL MEETING
Thursday, February 1, 2001
3:15 - 5:00 PM
Senate Chambers
AGENDA
APPROVAL OF MINUTES
December 7, 2000
ANNOUNCEMENTS
REGULAR AGENDA
1. Review of Chapter 0 - final review and approval
2. Housekeeping of Committee System, College Committees - Dianne Smith, Carol Hatrick
3. Review of Chapter 2, District Governance - Dianne Smith
Final review and approval
(a copy of chapter 2 revisions are in both the SRJC and Petaluma libraries)
4. Review of Chapter 4, Personnel - Karen Furukawa, Dianne Smith/P
5. Academic Integrity - Status
6. Review of Blood Borne Pathogen, Exposure Control Plan - Curt Groninga, Ruth Roberts
CONSENT AGENDA
None at the time of this agenda construction.
FACULTY SENATE CONSULTATION AGENDA (Title V Mandated Senate/ Board Material)
None at the time of this agenda construction.
Committee Membership: Ed Buckley, Craig Butcher, Shirley Davis, Dean Gooch, Curt Groninga, Carol Hatrick, John Mercer, Ricardo Navarrette, Ron Root, Dianne Smith, Mabruka Yazidi, Gretchen Longshore
Minutes 02/01/2001
COLLEGE COUNCIL MEETING
Minutes of February 1, 2001
3:15-5:00 PM
Senate Chambers
ATTENDING: Craig Butcher, Shirley Davis, Dean Gooch, Curt Groninga, Carol Hatrick, John Mercer, Ricardo Navarrette, Debra Schieberl (replacing Mabruka Yashidi), Dianne Smith
Guests: John Polzoni, Karen Furukawa and Ruth Roberts
APPROVAL OF MINUTES
Minutes of December 7, 2000 approved.
REGULAR AGENDA
1. Blood Born Pathogen Plan
Ruth Roberts explained the background of the original Infectious Disease Policy (4.11.6) as a College response to 1993 CalOsha mandates. Originally Board approved in 1994, changing legal requirements and professional practices require periodic updates to the Blood Born Pathogen Plan and required training protocols. Discussion ensued as to the frequency of training (annual) and the impacted programs (25) and their staff.
Status: The plan was approved by College Council with the stipulation that, given its length, Policy 4.11.6 would be amended with a statement indicating the plan would be made available to all appropriate individuals and its location for reference.
2. Review of Chapter 0 (Board Policies)
Status: The Senate has joined other constituent groups in its approval. Chapter 0 will be forwarded to the Board of Trustees.
3. Academic Integrity Status Report
Status: The Academic Integrity statement is awaiting Senate review, which is to occur at its February 7th meeting.
4. Housekeeping of Committee System
a. District Tenure Review Committee: College Council approved the change of meeting date, revised committee function statement and the codification of previous practice of electing the chair from faculty representatives. Additionally, the Committee has added to permanent members (Director of Human Resources and the Dean of General Education).
b. Curriculum Review Committee: College Council approved the increase of faculty membership from 12 to 15, administrators from 3 to 4 and the inclusion of the Assistant Dean for Matriculation and Student Development as a permanent member.
c. Staff Diversity Committee: Final information on the meeting dates is missing. It was agreed that Carol would email this information to Council members prior to finalizing the committee housekeeping function.
d. Sabbatical Leave Committee: Previously held over, the Council concurred with the increase in the length of members’ terms and the designation of the six faculty representatives as one representing AFA and five representing the Academic Senate.
The College Council agreed that once the final portions of the Staff Diversity Committee were received and reviewed via email, the Committee System Review would be deemed completely reviewed.
5. Chapter 4 Review: Human Resources Department
Karen Furukawa and Dianne Smith led an extensive review of new policies and procedures contained within Chapter 4.
a. Policy 4.5.1 Salary Placement Guidelines for Classified and Management: Revision of previous Policy 4.5.1 Salary Placement. The new language clarifies salary placement for classified and management staff.
b. Procedure 4.5.1 Salary Placement Guidelines for Classified and Management: The new procedure codifies practice, changes steps to a numeric nomenclature. It was noted there is SEIU/District tentative agreement language which does not permit the placement of a new classified staff member at a step that is higher than an existing classified member within the same salary range.
c. Policy 4.3.2b.1 Equivalency of Minimum Qualifications for Educational and Classified Administrators: This policy and its resultant procedures codifies equivalency of minimum qualifications for classified and educational administrators. Given the importance of this policy/procedure, it will be reviewed with care by the constituency groups. It was further decided this policy/procedure would be renumbered to 4.3.11.
d. Procedure 4.3.9 Classified Hiring Regular: Primary focus of changes was to add wording which recognizes the historically underrepresented groups on selection committees. Additionally, 4.3.9 recognizes the change of name from Personnel Department to Human Resources Department.
Proposed Language For All Hiring Procedures: Regular Classified and Management Team Members: College Council reviewed proposed procedural language stating appointing bodies will have until five working days before a position closes to submit names of their respective appointees. Failure in doing so will result in the Superintendent/President determining who should serve on a particular committee and making those appointments him/herself. It was suggested this language would be added to Procedures 4.3.9(Classified Hiring Regular and 4.3.10 (Selection Procedures For Management Team Positions). Note: John Mercer, SEIU, stated he felt this was a matter for collective bargaining whereas the Director for Human Resources and the Vice President for Administrative Services did not concur with this position.
Status: College Council decided to submit Chapter 4 for constituency review and that the chapter would come up for review at the March 1st meeting.
6. Chapter 2, District Governance
Status: College Council completed its review and voted to forward it to the Board of Trustees.
7. Next College Council will be March 1st due to PDA Day on February 15th.
CONSENT AGENDA
None.
FACULTY SENATE CONSULTATION AGENDA (Title V Mandated Senate/Board Material)
None.
Committee Membership
Ed Buckley, Craig Butcher, Shirley Davis, Dean Gooch, Curt Groninga, Carol Hatrick, John Mercer, Ricardo Navarrette, Ron Root, Dianne Smith, Debbie Schieberl, Gretchen Longshore - Student Representatives