June 20, 2001
Agenda 06/20/2001
SONOMA COUNTY JUNIOR COLLEGE
1501 Mendocino Avenue
Santa Rosa, CA 95401
707/527-4431
SPECIAL MEETING
Annual Retreat/Closed Session
The Board of Trustees for the
Sonoma County Junior College District
will hold an
Annual Retreat/Closed Session
WEDNESDAY
June 20, 2001
at the
Bodega Bay Lodge
Whale Room
103 Coast Highway
Bodega Bay, CA
Between the hours of
9:00 a.m. and 4:00 p.m.
(Time Approximate)
The Board will be taking breaks throughout the day
AGENDA
|
9:00 a.m. |
A. |
Call Meeting to Order |
|
(Approximate) |
B. |
Approval of Agenda |
|
|
— Public Employee Performance Evaluation (Superintendent/President) |
|
|
C. |
Public Comments on Closed Session Agenda |
|
|
4:00 p.m. |
D. |
Recess to Closed Session (Govt. Code 54957) |
|
(Approximate) |
E. |
Adjourn Closed Session |
June 12, 2001
Agenda 06/12/2001
TUESDAY
JUNE 12, 2001
PETALUMA CAMPUS
680 Sonoma Mountain Parkway
Petaluma
3:00 P.M. Closed Session Room 165
Mahoney Library
4:00 P.M. Open Session Room 131
Bertolini Hall
|
3:00 P.M. |
A. |
CALL MEETING TO ORDER |
|
|
B. |
APPROVAL OF CLOSED SESSION AGENDA |
|
|
C. |
PUBLIC COMMENT ON CLOSED SESSION AGENDA |
|
|
D. |
RECESS TO CLOSED SESSION TO CONSIDER AND/OR TAKE ACTION UPON ANY OF THE FOLLOWING ITEMS (Indicated by [ x ]): |
a. With respect to every item of business to be discussed in closed session pursuant to Section 54956.8
[ x ] CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Property (Address, Parcel #, Other ID): Brickyard, 7th and B Streets, Santa Rosa, CA
Name(s) of Negotiating Parties: Grongina/SRJC District
William Chang/Owner
Under negotiation: (
) Price ( ) Terms of payment ( ) Both ( X )
b. With respect to every item of business to be discussed in closed session pursuant to Section 54946.9
Name of case:
Claimant's name:
Name of parties or
Case name unspecified (check one): Disclosure would jeopardize:
[ ] service of process OR [
] existing settlement negotiations
[ ] CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to subdivision (b) (3) (C) of Section 54956.9
Specify number of cases:
Initiation of litigation pursuant to subdivision (c) of Section 54956.9(b)
Specify number of potential cases:
c. With respect to every item of business to be discussed in closed session pursuant to Section 54956.9
[ ] LIABILITY CLAIMS
Name of claimant (Unless unspecified pursuant to Section 54961)
d. With respect to every item of business to be discussed in closed session pursuant to Section 54957
[ ] THREAT TO PUBLIC SERVICES OR FACILITIES
Name/Title/of Law Enforcement Officer consulted with: ______________________
[ x ] PUBLIC EMPLOYEE APPOINTMENT
See Agenda Item #8A-F
Action, if any, will be taken in Open Session
[ x ] PUBLIC EMPLOYMENT
a. See Agenda Item #8A-F
Action, if any, will be taken in Open Session
[ ] PUBLIC EMPLOYEE PERFORMANCE EVALUATION
[
x ] PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE(No additional information required)
e. With respect to every item of business to be discussed in closed session pursuant to Section 54957.6
Name of Agency Negotiator: Buckley/Root, District
Name of Organization representing employee: AFA
4:00 P.M.
RECONVENE INTO OPEN SESSION|
1.
|
|
ANNOUNCEMENT OF REPORTABLE ACTION TAKEN IN CLOSED SESSION The Board of Trustees President will announce any reportable action taken in Closed Session. |
1 |
2.
|
|
APPROVAL OF MAY 8, 2001 MINUTES A recommendation that the Board of Trustees approve the above listed minutes. |
3-15 |
3.
|
|
INSTALLATION OF STUDENT TRUSTEE A recommendation that the Board of Trustees approve the installation of Lily Bergfelt as the Student Trustee for 2001-2002. |
17 |
4. |
SPECIAL PRESENTATION |
||
|
|
A. |
PRESENTATION OF "EMPLOYEE OF THE MONTH" — MARGE MILNER Karen Famini, Chair/SRJC Foundation, will introduce Marge Milner, Manager/SRJC Foundation, as the June "Employee of the Month". |
19-21 |
5. |
|
PUBLIC COMMENTS (Per Board Policy five minutes may be allotted to each speaker and a maximum of 20 minutes per subject.)
An opportunity for members of the public to address the Board.
|
23 |
6. |
|
MONTHLY UPDATE Oral reports from members of the Board of Trustees: A. Board Facilities Committee (Trustee Burdo)
C. Legislation (Trustee Smith) D. Foundation (Trustee Call) E. Board Member Comments
|
25 |
|
7. |
|
CONSENT AGENDA (ROLL CALL VOTE) |
|
|
|
A. |
RATIFICATION OF CONTRACTS A recommendation that the Board of Trustees ratify contracts entered into for the period April 18-May 22, 2001 that meet District Policy 5.82, Standards of Ratification.
|
27-29 |
|
|
B. |
MONTHLY FINANCIAL REPORT A recommendation that the Board of Trustees approve the year-to-date revenue and expenditure report as compared to budget and to the similar period last year.
|
31-32 |
|
|
C. |
RESOLUTION #15-01, TRANSFER OF FUNDS A recommendation that the Board of Trustees approve Resolution #15-01 increasing the SonomaWORKS restricted revenue and expen-ditures by $10,095.00; increasing the Two Rock Contract Education designated revenue and expenditures by $10,000.00; establishing a transfer to the Retiree Benefits in the amount of $305,000.00; and, establishing the Project INVEST (H1B) grant restricted revenue and expenditures in the amount of $300,000.00.
|
33-34 |
|
|
D. |
RECALCULATION OF GANN LIMIT A recommendation that the Board of Trustees approve the Gann Appropriation Limit for 2001-2002 in the amount of $111,106,882.00.
|
35-36 |
|
|
E. |
INCREASE PAYROLL REVOLVING AND GENERAL REVOLVING FUNDS A recommendation that the Board of Trustees approve increasing the amounts for the Payroll Revolving and General Revolving funds.
|
37 |
|
|
F. |
INSTRUCTOR LOAD REPORT FOR SPRING AND SUMMER 2001 A recommendation that the Board of Trustees approve changes to the Instructor Load Report for Spring 2001 since the May Board meeting and the initial Load Report for Summer 2001.
|
39 |
|
|
G. |
INSTRUCTIONALLY RELATED FEES FOR SUMMER AND FALL 2001 A recommendation that the Board of Trustees approve the new course fees effective with the Summer and Fall 2001 semesters. |
41-44 |
|
|
H. |
IMPROVEMENT OF INSTRUCTION PROJECT FOR FALL 2001 A recommendation that the Board of Trustees approve the Improvement of Instruction Project "Competency Based Curriculum Revision of Core Child Development Courses" for Fall 2001 in the amount of $2,500.00. |
45 |
|
|
I. |
SPECIAL EDUCATION CONTRACTS A recommendation that the Board of Trustees approve 10 annual special education program contracts for 2001-2002 and authorize the Superintendent/President or his designee to sign all necessary documents on behalf of the District. |
47 |
|
|
J. |
OUT-OF-COUNTRY TRAVEL TO CANADA A recommendation that the Board of Trustees approve the out-of-country travel to Vancouver, British Columbia, Canada for Peg Saragina and Audrey LeBaudour to attend the WebCT Conference from June 22-28, 2001 at a total cost of $4,466.22 to the District. |
49 |
|
|
K. |
OUT-OF-COUNTRY TRAVEL TO ENGLAND A recommendation that the Board of Trustees approve the out-of-country travel to Oxford, England for Victoria Duckworth to attend the Summer Programme in English Literature from July 19-August 14, 2001 in the amount of $3,199.00. |
51 |
|
|
L. |
OUT-OF-COUNTRY TRAVEL TO SWITZERLAND A recommendation that the Board of Trustees approve the out-of-country travel to Zurich, Switzerland for Peg Saragina to attend the International Society for Business Educators Conference from July 27-Åugust 4, 2001 in the amount of $2,748.00. |
53 |
|
|
M. |
GRANT A recommendation that the Board of Trustees approve the following grant application and authorize expenditure of funds upon their award and receipt: a. Economic Development Capacity Development Grant, submitted by Stephanie Thompson, in a two-year amount of $130,000.00. of which $15,000.00 represents a College in-kind match in the second year.
|
55 |
|
|
N. |
ROBERT A. CALL CHILD DEVELOPMENT CENTER LAB AREA AND PLAY YARD MODIFICATIONS PROJECT, RATIFICATION AND AWARD OF BID A recommendation that the Board of Trustees ratify and award the low bid, in the amount of $74,101.00, to Carr’s Construction Service of Windsor, for the Robert Call Child Development Center Lab Area and Play Yard Modifications Project.
|
57 |
|
|
O. |
BAILEY HALL TRANSFORMER SCHEDULED MAINTENANCE PROJECT, PERMISSION TO GO TO BID It is recommended that the Board of Trustees authorize the administration to go to bid for the Bailey Hall Transformer Scheduled Maintenance Projects. |
59 |
|
|
P. |
FACILITIES OPERATIONS TRANSFORMER SCHEDULED MAINTENANCE PROJECT, PERMUISSION TO GO TO BID It is recommended that the Board of Trustees authorize the administration to go to bid for the Facilities Operations Transformer Scheduled Maintenance Projects. |
61 |
|
|
Q. |
SANTA ROSA CAMPUS SITE LIGHTING UPGRADE SCHEDULED MAINTENANCE PROJECT, CHANGE ORDER #1 A recommendation that the Board of Trustees approve Change Order #1, in the amount of $7,774.44, for the Santa Rosa Campus Site Lighting Upgrade scheduled Maintenance Project, for a revised contract price of $35,627.44.
|
63 |
|
|
R. |
PUBLIC SAFETY TRAINING CENTER AT WINDSOR CONSTRUCTION PROJECT, CHANGE ORDER #7 A recommendation to approve Change Order #7 in the amount of $16,985.00, for the Public Safety Training Center at Windsor Construction Project, for a revised contract price of $11,859,300.00. |
65-66 |
|
|
S. |
RESTROOM IMPROVEMENTS (SHUHAW HALL, BARNETT HALL, BAILEY HALL PLUMBING UPGRADES) SCHEDULED MAINTENANCE PROJECT CHANGE ORDER #1 A recommendation that the Board of Trustees approve Change Order #1, in the amount of $16,525.00 for the Restroom Improvements (Shuhaw Hall, Barnett Hall, Bailey Hall Plumbing Upgrades) Scheduled Maintenance Project, for a revised contract price of $205,975.00. |
67 |
|
|
T. |
SECOND READING OF POLICY AND PROCEDURES IN SECTION 3 OF THE DISTRICT POLICY MANUAL A recommendation that the Board of Trustees approve the following policies and procedures for inclusion in the Policy Manual: — Policy 3.4, Non-Credit Programs (new) — Policy 3.5, Contract Instruction (new) — Policy and Procedure 3.10, Grading (language update) — Policy and Procedure 3.14.1, Instructional Days and Hours (new practices) — Procedure 3.1, Criteria for Approving General Education Courses (new) |
69-84 |
|
|
U. |
SECOND READING OF POLICIES 5.8.7 AND 5.9.9 TO THE DISTRICT POLICY MANUAL A recommendation that the Board of Trustees approve the following policies for inclusion in the Policy Manual: — Policy 5.8.7, Meal Reimbursement, Entertainment Expenses, Community Activities Reimbursement — Policy 5.9.9, Reimbursements for Personal Use of District Resources |
85-87 |
|
ACTION AGENDA |
|||
8. |
PERSONNEL ACTIONS |
||
|
A. |
MANAGEMENT TEAM PERSONNEL ACTIONS A recommendation that the Board of Trustees approve the Management Team personnel actions.
|
89-90 |
|
|
B. |
FACULTY PERSONNEL ACTIONS A recommendation that the Board of Trustees approve the Faculty personnel actions.
|
91-95 |
|
|
C. |
CLASSIFIED PERSONNEL ACTIONS A recommendation that the Board of Trustees approve the Classified personnel actions.
|
97-108 |
|
|
|
D. |
NON-STUDENT HOURLY EMPLOYMENT ACTIONS A recommendation that the Board of Trustees approve the Non-student hourly employment personnel actions.
|
109-116 |
|
|
E. |
REGULAR INSTRUCTIONAL AIDES A recommendation that the Board of Trustees approve the Regular Instructional Aides.
|
117-118 |
|
|
F. |
APPROVAL TO HIRE PRIOR TO NEXT BOARD MEETING A recommendation that the Board of Trustees approve hiring of positions prior to the next Board meeting.
|
119 |
|
9. |
|
CONTRACTS FOR EDUCATIONAL ADMINISTRATORS A recommendation that the Board of Trustees authorize the President to issue employment contracts to appropriate educational administrators whose contracts will be expiring on June 30, 2001 for a term of two years, effective July 1, 2001 through June 30, 2003.
|
121-122 |
10. |
|
CONVERSION OF THE DIRECT0R OF ASSOCIATE DEGREE NURSING POSITION FROM FACULTY TO MANAGEMENT A recommendation that the Board of Trustees approve the development of a management job description for the Director of Associate Degree Nursing and that on or before July 1, 2002, the position be converted from faculty to management.
|
123 |
|
11. |
|
2001-02 TENTATIVE BUDGET A recommendation that the Board of Trustees adopt the 2001-2002 Tentative Budget.
|
125-129 |
|
12. |
|
ALL FACULTY ASSOCIATION TENTATIVE CONTRACT AGREEMENT FOR 2001-02 A recommendation that the Board of Trustees approve the tentative contract agreement between the District and the All Faculty Association for 2001-2002.
|
131 |
13. |
|
CONTRACT FOR 2001-02 LEGAL SERVICES A recommendation that the Board of Trustees approve the annual contract for legal services provided by the Sonoma County Superintendent of Schools.
|
133 |
|
14. |
|
APPROVAL TO SOLE SOURCE FIRE TRUCK SKID TRAINING SYSTEM A recommendation that the Board of Trustees approve the sole sourcing of a fire truck skid training system and award the contract for $100,000.00 to SkidCar System, Inc. of West Linn, Oregon.
|
135-136 |
|
15. |
|
ASSOCIATED STUDENT CONSTITUTIONAL REVISIONS A recommendation that the Board of Trustees approve the revisions voted on and approved by the Associated students during the Spring 2001 elections and the Student Government Assembly approval process. |
137-146 |
|
16. |
|
STUDENT HEALTH FEE COLA INCREASE A recommendation that the Board of Trustees approve a $1 COLA (Cost of Living Adjustment) increase in the Student Health Fee effective the Spring 2002 semester. |
147 |
17. |
|
CULINARY ARTS LEASE AT THE BRICKYARD A recommendation may be made that the Board of Trustees approve a proposed lease for an off-campus Culinary Arts Program facility with the owner of the Brickyard located at 7th and B Streets in Santa Rosa.
|
149-150 |
18. |
|
APRIL 19-MAY 22, 2001 WARRANTS A recommendation that the Board of Trustees approve warrants expended during the period April 19-May 22, 2001.
|
151-152 |
|
|
|
INFORMATION
|
|
19. |
|
PROPOSED RFP FOR MARKETING RESEARCH An information item on the Strategic Enrollment Planning Committee’s intent to invite proposals to conduct market research on the recent decline of spring high school graduates from Sonoma County high schools enrolling at SRJC in the subsequent fall. |
153 |
20. |
|
NEW INDUSTRY CERTIFICATION TRAINING PROGRAM A new training program, Entry Level Winery Maintenance Mechanic, in support of the economic and workforce development needs of the business community. |
155 |
21. |
|
2001-02 ASSOCIATED STUDENTS BUDGET A report on the 2001-02 Associated Students Budget as approved by the Student Government Assembly on April 30, 2001. |
157-159 |
22. |
REPORTS OF:
B. Classified Senate (Raoul Yriberri) C. Associated Students (Pat Baskerville)
|
161 |
|
23. |
ADJOURNMENT |