Board Facilities Committee

2:00 p.m. CALL MEETING TO ORDER

PUBLIC COMMENT

a. With respect to every item of business to be discussed in closed session pursuant to Section 54956.8

2:30 p.m. Reconvene To Open Session (Approximate time)

1. Press Box Update: A status review of the Bertolini Press Box project.

2. Los Guilucos Firing Range HazMat Cleanup Status: An update on the status of the hazardous materials removal project at Los Guilucos.

3. Shone Farm Projects: A review of the status of two Shone Farm projects (reservoir and Richard L. Thomas Classroom projects).

4. Library Project Update: A report on the status of working drawings, equipment list funding and phase II project management.

5. Analy Temps Demolition and Program Relocation Planning: An update on status of planning for the demolition of the Analy Temps and the reassignment of program occupants.

6. Baker Remodel Update: An update on the status of the preliminary and working drawings as well as anticipated bidding date.

7. Culinary Arts @ The Brickyard Project Update: A project update.

8. Trustees Pictures and Student Trustee Signage: A presentation.

9. Classified Memorial Project Update: A review of the status of the construction project and proposed language for a memorial plaque.

10. Master Plan Consultant Update: Status report regarding commencement of physical master planning efforts.

11. Parking Consultant Update: Status report on parking and transportation consultant activities to date.

12. Land Acquisition Guidelines: A review of proposed guidelines.

13. Architect Selection Guidelines: A review of proposed guidelines.

14. Facilities Related Board Items (August):

b. Richard L. Thomas Modular Classroom/Laboratory Facility Project, Change Order #2

c. Shone Farm Road and Parking Improvement Project, Notice of Completion

d. Quinn Boiler Replacement Scheduled Maintenance Project, Notice of Completion

e. Culinary Arts Program at the Brickyard Renovation Project, Change Order #1

f. Baker Hall Classroom, Laboratory and Office Remodel Project, Permission to go to Bid

15. Adjournment

Present: Trustee Bob Burdo, Trustee Rick Call, President Robert F. Agrella, Curt Groninga, Jay Carpenter, Ron Root and Ricardo Navarrette

Absent: Trustee Don Zumwalt, Ed Buckley, Luann Campbell

Guests: Justin Amberin, Parisa Aminian, Nick Caston, Greg Lylte and Misha Montoya

Closed Session: There were no reportable actions taken in closed session

1. Press Box Update: Jay Carpenter indicated that the press box should be delivered and installed sometime within the next two weeks. Staff is ready to bid the remaining elevator work. Though the press box may not be ready for the first game it will be functional during much of the season.

2. Los Guilucos Firing Range HazMat Cleanup Status: Curt indicated that the County and the College will be meeting soon to resolve how to complete the clean up project and whether the County will still want the facility or have the college take it down.

3. Shone Farm Projects: Jay reported that the modular project will be completed and ready for occupancy prior to the start of classes on August 19^th. Curt reported that Gallo, the Town of Windsor and the College will be meeting soon to bring closure on reservoir discussions.

4. Library Project Update: Curt reported that the college is on track to provide the working drawings to DSA for review by mid-October. College is still on track for final Public Works Board Approval in May and release of construction funds for July 2003. Curt indicated the state wants to reduce the state equipment budget by 33 1/3% to 50%.

5. Analy Temps Demolition and Program Relocation Planning: Related to the Library construction project, Curt updated the BFC on the need to relocate 16,000 sf of instructional and student program support space currently located in Analy Temps. Curt is working with Ricardo Navarrette and Luann Campbell in devising options as how to best house those large programs (Disability Resources, College Skills, Tutorial Center) which serve thousands of students. At this point in time, Curt anticipates recommending the partial or complete use of Kent Hall, Bech Temporaries, Doyle Student Center and 5,000 sf of rented relocatable structures to house these and other programs. Given the nature of the programs involved, accessibility and proximate location to one another are critical. Thus the location and proximity of Kent Hall and the Bech Temps to one another is seen as favorable by several of the programs affected.

BFC student guests (Parisa Aminian, Justin Amberin, Nick Castin, Greg Lytle and Misha Montoya) spoke in opposition to the utilization of Kent Hall as it would be disruptive to several individual students and their student life activities at the college. Concern was expressed about the potential loss of housing for all students including disabled students.

The college is need of finding accessible and functional space for programs which serve several thousands of students and is weighing the potential impacts on the seventy-two (72) student capacity dormitory. Curt indicated that he and Ricardo would be meeting with the Associated Students on Monday, August 19^th. He, Luann and Ricardo hope to have the various options available prior to that date.

6. Baker Remodel Update: This project will be ready to bid in mid-September.

7. Culinary Arts @ The Brickyard Project Update: Curt indicated that he, Jay and Michael Salinger will be meeting with the contractor and architect to ascertain whether the project will be completed in time to allow the second scheduled eight (8) weeks of classes to commence. The contractor believes he will be done by September 30^th and Michael needs two weeks to prepare the facility for October 14^th classes. Major concerns are the timeliness of major city inspections (fire, health, wastewater) thus allowing the college to achieve its start date.

8. Trustees Pictures and Student Trustee Signage: Jay reviewed Design Concepts proposed Pedroncelli Center trustees picture and student trustees signage systems. BFC agreed with the overall concepts and the systems except for the refinishing of the existing board member pictures. Jay is to bring back other examples of the photograph refinishing work before proceeding.

9. Classified Memorial Project Update: BFC reviewed the status of the construction project and proposed language for a memorial plaque and approved it as presented.

10. Master Plan Consultant Update: Maas Company planners will meet with the BFC on September 3^rd to review progress and provide an indication of how they plan to proceed with further planning.

11. Parking Consultant Update: Walker Parking Associates will be on-campus to start their on-campus parking utilization studies and analysis on August 26^th and 27^th. They have completed off-campus capacity counts and general data analysis. Bill Francis of WPA will meet with the BFC on September 3^rd.

12. Land Acquisition Guidelines: Held over to future meeting.

13. Architect Selection Guidelines: Held over to future meeting.

14. Facilities Related Board Items (August): BFC reviewed the August Board items and found them in order. The Quinn Boiler Notice of Completion will be pulled and will reappear at the September meeting.

15. Adjournment: 4:15 pm