Board Facilities Committee

2:00 p.m. CALL MEETING TO ORDER

PUBLIC COMMENT

a. With respect to every item of business to be discussed in closed session pursuant to Section 54956.8

2:30 p.m. Reconvene To Open Session (Approximate time)

1. Public Safety Training Center Update: An update on the status of the construction project, and pending change orders.

2. Blewett Track Bid Review: A review of the bid and alternates for the track resurfacing project.

3. Press Box Update: A status review of the Press Box project.

4. Phase II Parking and Transportation Program Revisions: A review of the proposed Phase II revisions and update as to College wide discussions.

5. Jewelry Lab and Digital Arts Lab Updates: A report on recent developments related to these connected projects.

6. Summer Projects List: A review of planned late Spring and Summer projects by the Director of Facilities Operations.

7. Facilities Review Group (FRG) List,: A discussion of needed future projects and estimated costs.(Please contact Christine Nora/Administrative Services for hard copy of full list)

8. Five Year Capital Outlay Program Submittal: A review of the planned Five Year Capital Outlay Program submittal.

9. Facilities Related Board Items for April:

a. Restroom Improvements (Shuhaw Hall, Barnett Hall, Bailey Hall Plumbing Upgrades) Scheduled Maintenance Projects Ratification and Award of Bid

b. Quinn Swim Center HVAC Scheduled Maintenance Project, Award of Bid

c. Public Safety Training Center at Windsor Construction Project, Change Order #5

d. Robert A. Call Child Development Center Lab Area and Play Yard Modifications Project, Ratification and Award of Bid

e. Santa Rosa Campus Site Lighting Upgrade Scheduled Maintenance Project, Ratification and Award of Bid

f. Santa Rosa Campus Parking Lot Re-Striping Project, Award of Bid,

g. Shone Farm Road and Parking Improvements Project, Award of Bid

10. Adjournment

Closed Session: No reportable action was taken

1. Public Safety Training Center Update: Curt reported that the Town of Windsor Planning Commission approved the annexation of the southern eleven (11) acres. Next step is the May 4^th Town Council meeting prior to going the Local Agency Formation Commission (LAFCO) for final approval.

2. Blewett Track Bid Review: Staff reviewed the bid and alternates for the track-resurfacing project. BFC tentatively agreed to the add alternates for the shot put and additional pole vault runways. Jay was to gather further information regarding the necessity of the aluminum guardrail and potential conflicts with the football field.

3. Press Box Update: Staff reviewed the proposed press box project and indicated it will probably need DSA approval, which will likely prevent the project from meeting the proposed pre-season installation date.

4. Phase II Parking and Transportation Program Revisions: Curt Groninga led an extensive discussion of the process and proposed recommendations related to the new Phase II Parking and Transportation Program revisions. He indicated he has discussed the plan with Associated Students, Academic Senate, Classified Senate Forum, Parking Committee and the Institutional Planning Council (IPC). The proposed item is the culmination of a yearlong College community dialogue about parking and transportation issues. Plan revisions focus on the need to generate improved student centered parking accessibility. Key recommendations include improving and expanding the existing shuttle lot for inclusion of temporary staff, re-establishment of a staff parking seniority system, additional subsidies to the carpool and rideshare programs as well as the acquisition of at least four (4) more acres at the Santa Rosa campus for the eventual construction of five hundred additional parking spaces thereby placing SRJC in a more comfortable parking capacity level. Finally, the base parking program fees would be increased from $40 to $60 per semester.

5. Jewelry Lab and Digital Arts Lab Updates: Santa Rosa High School continues to plan for the possible remodel of their facilities to include a jewelry lab of which SRJC would have access for its jewelry program. Curt is working with SRSD in an attempt to reach an agreement.

Board Facilities Committee Minutes

April 3, 2001

Page Two

6. Summer Projects List: Jay Carpenter led a review of planned late spring and summer projects.

7. Facilities Review Group (FRG) List: Jay led a discussion of needed future projects and provided cost estimates. He further indicated that the project list continues to grow as budget resources continue to shrink.

8. Five Year Capital Outlay Program Submittal: Curt updated the BFC on the changed priorities between Petaluma Phase II and the Library. Curt explained the change by indicating that since the Library has already received Board of Governor's funding approval (though currently awaiting inclusion in a future Governor's budget), he has been advised to move the Petaluma Phase II project up to the number one district project. Given that each campus' number one priority is given equal status and do not compete against one another, it is recommended that Petaluma Phase II be given district priority status since it improves its chances vis-à-vis other district's priority projects. It is believed that its improvement to district #1 priority status will improve its statewide competitiveness.

9. Facilities Related Board Items for April: BFC reviewed the facilities related items for the April Board of Trustees meeting.

10. Adjournment