Board Facilities Committee

Initiation of litigation pursuant to subdivision (c) of Section 54956.9(b)

Specify number of potential cases: 1 (one)

2:30 p.m. Reconvene To Open Session (Approximate time)

1. Shone Farm Discussion: An update on the Town of Windsor Water Agreement with Steve Olson leading the discussion.

2. Public Safety Training Center Bid Results : A review of the bid results and status of state analysis.

3. LRC Funding Update: Staff will discuss results of Chancellor's Office visit/review of LRC Final Project Proposal and funding prospects.

4. William B. Race Health Sciences Building Direct Expenditure Remuneration: A review of the status of the final agreement with the contractor for direct expenditures incurred due to delays.

5. Facilities Review Group (FRG) 2000-2001 Project List: Discussion of 2000/01 funding priorities.

6. Baker Hall Remodel Planning Update: Staff will review proposed project design proposal as submitted by RMW.

7. Culinary Arts Facility: Staff will discuss status of the proposal to relocate the Culinary Arts Program.

8. Highway 101 Reconstruction Impacts on SRJC: An introductory discussion as to the prospects for significant impacts of future Highway 101 construction on access to SRJC campus.

9. Steps at Burbank Auditorium: A review of the need to repair Auditorium steps.

10. Review of August Board Items:

a. Emeritus Parking Lot Re-Paving and Re-striping Project, Notice of Completion

b. Tauzer Plumbing/Electrical Scheduled Maintenance Project, Change Order #1

c. Forsyth/Bech Re-Roofing Scheduled Maintenance Project, Change Order #1

d. Forsyth/Bech Re-Roofing Scheduled Maintenance, Notice of Completion

e. Bailey/Burbank Re-Carpeting Project, Change Order #1

f. Bailey/Burbank Re-Carpeting Project, Notice of Completion

g. Quinn Pool Repairs Scheduled Maintenance Project, Notice of Completion

h. Quinn Swim Center Roof Repair Scheduled Maintenance, Permission To Go To Bid.

i. Call Child Development Center Parking Lot Project, Phase II, Permission To Go To Bid

j. Call Child Development Center's Laboratory Modification Project, Permission To Go To Bid

k. Public Safety Training Center Construction Project, Award of Bid

1. Shone Farm: Steve Olson led a discussion of the status of the Town of Windsor Water Agreement currently under negotiation. The preliminary agreement has been signed, and further negotiations are being held on issues surrounding a possible water reservoir at Shone Farm, and the design of irrigation equipment and systems for the Farm currently being developed by the Town of Windsor. Steve reported that the negotiations are on track and he anticipates final agreement on all elements by mid-fall.

2. Public Safety Training Center Bid Results: This item was discussed in Closed Session because of the bid protest.

3. LRC Funding Update: Staff reported that they had met with a Chancellor's Office representative to update him on various elements of the project proposal. After reviewing and adjusting several of the elements and allowed scope of work, and slightly reducing the project budget, the representative agreed to submit the project for inclusion in the 2001\02 Governor's Budget for working drawings.

4. Race Building Expenditure Remuneration: Staff reported that all final issues of added expenses incurred by the District, as a result of contractor delays and errors, have been resolved to our satisfaction, with appropriate monetary remuneration from the contractor back to the District, and the project can now be closed and the remaining contractor retention can be released.

5. FRG 2000/01 Projects List: Staff presented an updated list of projects submitted by the component administrators, and noted that work cannot be approved or begun until a 2000/01 District budget is approved and the amount of District funds available for projects is known. This is expected in September.

6. Baker Remodeling Update: Staff reported on a design proposal for the Baker Remodel received from RMW Architects, and staff was directed to seek alternate proposals from one or more design firms for consideration.

7. Culinary Arts Facility: Staff reported that preliminary discussions have begun with Sonoma County Fairgrounds officials on the possible use of the Showcase Restaurant at the Fairgrounds as the site of a much expanded SRJC Culinary Arts program. Few details are known yet, but staff will keep the BFC informed as the discussions continue.

8. Highway 101 Reconstruction Update: Staff reported that Caltrans plans on major revisions to either or both of the College Avenue and Steele Lane freeway ramps, beginning in about 2004. Although final details are still not available, any work of this scale in those locations will have potentially serious impacts on traffic patterns and access to the SRJC campus. Long-term planning will need to be done to help mitigate these impacts, which are expected to last approximately two years once construction begins.

9. Burbank Auditorium Steps: Staff reported that a large, diseased Oak tree was removed, which had been growing directly out of the bottom steps at Burbank. This removal has left a large hole in the steps needing repair, and the discussion also noted the general deterioration of the terrazzo steps themselves. Staff was directed to research costs and options for eventual replacement of those steps, work which would include accessible ramping not currently in place.

10. Facilities Related August Board Items: BFC had no further questions or discussion of these items coming before the Board at its August 8^th meeting.

11. Adjournment: There being no further business, the meeting was adjourned.

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