Board Facilities Committee

Present: Trustee Call, Trustee Zumwalt, Robert Agrella, Curt Groninga, Jay Carpenter, Ricardo Navarrette, and John Roberts

Absent: Ed Buckley

Guests: Doug Garrison, Steve Olson, Ben Partee, Alan Butler (TLCD) and George Lawry (TLCD)

A discussion was held in regard to 525 Elliott Avenue but no action was taken.

1. Bailey Field Track Use: A review of the draft letter on this subject was held. Steve Olson and Ben Partee are to work on final draft with Roberta Dunham. BFC members agree with the substance of the letter with the following notations: Reference the BFC discussion of this matter in opening paragraph. Examples should be provided in regard to the "workable" statement in paragraph three. Basically, the BFC wants the letter to accurately reflect what they mean.
2. Emeritus Phase II Remodel: It was decided to proceed with this project with the understanding that scheduled maintenance funds have not yet been approved for 1998-99 expenditures. If the project is not approved then the cost will be a first claim on any scheduled maintenance or block grant funds for 1998-99. This project will be bid in the near future so that work can be commenced and completed prior to the start of the Fall Semester 1998.
3. Petaluma Phase II: While recognizing the need to proceed with Phase II Final Project Proposal planning, BFC decided this must be moved through the regular college planning processes including the Institutional Planning Council as well as presented to the full Board of Trustees as an item for their review and approval. Initial planning costs are estimated at $166,000 and will be a part of 1998-99 budget planning.
4. Facilities Review Group (FRG) Project List/Scheduled Maintenance Projects: The Board Facilities Committee reviewed the FRG project list noting the need for further discussion on such items as the Button Building, Graphics Facility, the repair and rehabilitation of all temporary facilities and the proposed addition of 2,000 sf of temporary space for Disability Resources. No action necessary though many of the listed projects will be brought back for further review as part of the Capital Projects Budget Review (Fund 41).
5. Tauzer Gym Study Update: Representatives of the architectural firm (TLCD) reviewed the results of their Tauzer Gym rehabilitation analysis. A number of potential component projects were identified. The Dean for Administrative Services and the Director of Facilities Operations will review the final report and identify possible future funding resources to offset some of the project costs. This study and some of its component parts will come back to BFC in the form of scheduled maintenance projects and within the Capital Projects (Fund 41) budget.
6. Temporary Facilities: There was insufficient time to tour existing temporaries in need of repair. This item will be further discussed in future BFC meetings.
7. Bike Path: As part of a previous BFC agenda, this matter was revisited and it was decided to charge the Dean for Administrative Services with the responsibility of exploring the possibility of establishing an Elliott Avenue bike path with the City of Santa Rosa. He will also communicate status with the student who had presented a written inquiry.
8. Facilities-Related Items on the March 10^th Board Agenda: No further discussion on these items was held.
9. Adjournment: The Board Facilities Committee completed its work and adjourned at 4:15 p.m.