Board Facilities Committee

Present: Richard W. Call, Don Zumwalt, Robert Agrella, Ed Buckley, Jay Carpenter, Ricardo Navarrette, John Roberts

Absent: B. Robert Burdo, Curt Groninga

Guests: Cherie Maria, Ben Partee, Robert Welborn

2:00 p.m. The meeting was called to order. There being no public comment, the Board Facilities Committee adjourned into closed session.

1. Bech Lot Paving
Staff reported that the project, involving paving repairs and re-striping, is out to bid now and work will occur during summer.

2. Garcia Remodel Project
Staff reported that this project is out to bid now and will begin about June 1^st. Project will involve upgrading the mechanical system of Garcia Hall, as well as upgrades of ventilation, cabinetry and equipment in the teaching kitchen of the building.

3. Developing a Planning Agenda
Dr. Agrella reported that he felt that attempting to complete a preliminary planning design and submittal to the State of a proposal for a Phase II project at the Petaluma Center by February of 1999 would be premature. He stated that the District needs to develop more comprehensive Educational and Facilities Master Plans for programs and buildings during the coming 12-18 months in order to insure that an eventual plan for Phase II work in Petaluma, as well as a number of other possible future projects, is fully thought out and reflects the true needs, goals and resources of the District. The District would then have a project proposal for Petaluma Phase II submitted to the State by February of 2000.

4. Lounibos Welding Project
Staff reported that this project is slated to be done this summer and will involve both repairs and upgrading to the welding shop ventilation system at Lounibos. Although District capital outlay funds have been set aside for the project, a Scheduled Maintenance proposal was also submitted for the project this year, and we await notification from the State. In either case, the work will need to be done this summer to bring the ventilation system into compliance with CAL OSHA guidelines.

5. Relocatable Facilities
Staff reported that most of the relocatable buildings on campus, and especially the Analy Temporaries, are in need of some fairly extensive maintenance and upgrading--especially to roofs, HVAC systems and exteriors. This work had been deferred when it appeared that State approval of the Learning Resource Center (LRC) would render the Analy Temporaries vacant. But, with the delays in State approval and funding for the LRC, it now appears that these temporaries will be occupied for several more years and will need attention. The Board Facilities Committee directed staff to bring a work plan and budget estimate to a future BFC meeting.

Additionally, staff reported that several departments are requesting installation of new temporary facilities to accommodate rapid program growth. Current requests include Disability Resources, Adaptive Physical Education and the Petaluma Center. The BFC will continue to review and evaluate these requests.

6. Phase III Athletic Fields Project
Robert Welborn presented several options for the rehabilitation of the multi-use athletics programs for field usage, it was decided to do the work in several stages. Mr. Welborn was directed to begin by relocating the softball field in order to allow more efficient use of the field for other sports, and to upgrade the irrigation system at an estimated cost of approximately $80,000. Further repairs and upgrades to the field, focusing on re-grading, possible installation of a sand base, improved drainage, and possible changes in turf selection will be considered in the future.

7. Health Sciences Project Update
Staff reported that the first pre-construction conference of the District, contractor, design team and inspectors has been scheduled. Mobilization for the project is expected to begin by May 1^st.

8. Criminal Justice Training Center Project Update
Staff reported that the project will be reviewed for final funding approval on April 15^th by a Senate Subcommittee, and both staff and the architect will be present and available to answer questions on the District's behalf. At this time, the Chancellor's Office indicates that the project appears to be in good shape and should receive approval.

9. Space Needs Analysis
Staff reported that the District-wide space needs analysis, which was requested by the BFC is under way now. The results will be reported back to the BFC in an upcoming meeting.

10. Horse Management Program
Dr. Agrella reported that an updated and more comprehensive planning document for this facility, with cost estimates, is being developed and discussions have been held with the County of Sonoma on a possible cooperative agreement for construction of the facility.

11. Bike Lane on Elliott Avenue
Staff was directed to contact the City of Santa Rosa regarding the development of a bike lane on Elliott Avenue.

12. Facilities-related items on the April 14^th Board Agenda
There was no further discussion on these items.