Budget Advisory Committee

Oak Room

2:30 p.m.

1. Approval of Minutes: February 8, 2002
2. Strategic Enrollment Planning (R. Root/D. Garrison)
3. Position Statement on Governor's FY 02-03 Budget (B. Croteau)

NOTE: BRING YOUR COPY OF THE "PRESIDENT'S REPORT ON SRJC'S FISCAL STABILITY" TO THE MEETING.

BUDGET ADVISORY COMMITTEE

Tuesday, February 26, 2002

Oak Room, 2:30 p.m.

The meeting was called to order by Ron Root (Co-Chair).

Members present: Rich Abrahams, Barbara Croteau (Co-Chair), Andrew Dolcini, Bob Flores, Micca Gray, Joe Morello, Tatjana Omrcen, Jamey Ransford.

Also present: Will Baty, Doug Garrison, Bea Griffiths, Jennifer Mann.

Members/staff absent: Kathleen Bradbury, Xuan Ho, Ezbon Jen, Omar Medina, Bonnie Pearson, Ed Sikes, Deborah Sweitzer, Sandi Tassano.

Staff to the Committee: R. Kyle, Lamont Royer.

The Agenda was re-ordered to accommodate guests present for continuation of discussion of FY 2002/03 proposed Governor's budget reductions and position statement on same.

1. Approval of Minutes: February 8, 2002

The February 8, 2002 minutes were approved as presented.

2. Position Statement on Governor's FY 02-03 Budget

Program managers affected by reductions to their areas were present at the committee's request to provide added input on the effects to their programs as the committee prepares to draft a position paper on the Governor's budget recommendations for the next fiscal year.

Jamey Ransford presented a summary of the initial fiscal impacts of the proposed reductions on the CalWorks program followed by a listing of reductions in services to students in the program and graphs illustrating both the current and proposed budget reductions for comparison. Additional data is available and will be provided that supports the success of the students who have access to these services.

Will Baty explained that TTIP funding addresses and supports the college's full cost of technology in five broad areas including 4Cnet (internet access), Videoconferencing, Library Automatic and Electronic Resources, Total Cost of Ownership (TCO), and Technology Training. The two areas most impacted by the proposed budget reductions are TCO and Technology Training. It is difficult to determine the severity and depth of the program impacts until it is known how much the cuts will be within these two categories.

Jennifer Mann provided a summary of current budget and funding sources and the governor's proposed 02-03 budget that entirely eliminates state funds for staff development. She also included a breakdown of the program budget, a listing of program activities and the resulting impact to the program in the areas of currency and retention.

A handout from Chuck Robbins, who made a presentation at the January 22 meeting, was distributed outlining the proposed reductions and impacts to the college's Economic Development programs.

Ron Root and Barbara Croteau will review the material provided by the program managers, draft a position paper and distribute it prior to the March 8th BAC meeting for further discussion. In addition to prioritizing college needs programmatically, the draft will address the need for legislators to allow more local control of district spending and the need of the population for specific services. The position paper in its final form will help frame the way the college as an organization messages the decision-makers on budget matters.

3. Strategic Enrollment Planning

Doug Garrison, who requested BAC's recommendations to enhance the overall analysis and planning process for strategic enrollment planning, suggested ten possible data elements from the Fiscal Solvency Report for this discussion. External factors measuring the county's population age trends and unemployment rates were considered relevant since they are tied to the Chancellor's Office projections. Several items in the Enrollment Trends section, State Cola and CPI comparisons, classroom patterns reflected by WSCH per FTEF and the General Fund Balance historical data were discussed. Capital outlay issues need to be included in the report. There is a need to measure institutional capacity in some way over time, including a measure to respond to student demand to offer courses when students want them. Doug Garrison invited everyone to attend the StEP meeting on March 4, 2002 in the Health Sciences Conference Room at 3:30 p.m. for a progress report on the four identified planning elements: Schedule Development Data; Fiscal Data; Outcomes Data, and Marketing. He will return to the BAC at a later date when the plan is finalized.

Meeting adjourned 4:15 p.m.

Senate Chambers

10:00 a.m.

1. Approval of Minutes: January 22, 2002
2. Continued Discussion of Governor's Budget Reductions (Root)
3. Discussion on Budget Position Paper (Croteau)
4. Preliminary FY 2002/03 Revenue Assumptions (Royer/Cichocki)

BUDGET ADVISORY COMMITTEE

Friday, February 8, 2002

Senate Chambers, 10:00 a.m.

The meeting was called to order by Ron Root (Co-Chair).

Members present: Rich Abrahams, Barbara Croteau (Co-Chair), Micca Gray, Joe Morello, Tatjana Omrcen, Ed Sikes, Deborah Sweitzer, Sandi Tassano.

Also present: R. Agrella, Doug Garrison, Renee LoPilato, Ricardo Navarrette, Bill Turner.

Members/staff absent: Kathleen Bradbury, Andrew Dolcini, Bob Flores, Xuan Ho, Ezbon Jen, Omar Medina, Bonnie Pearson, Jamey Ransford, Lamont Royer.

Staff to the Committee: E. Cichocki, R. Kyle.

The Agenda was amended and re-ordered to include new discussion item: Strategic Enrollment Planning

1. Approval of Minutes: January 22, 2002

The January 22, 2002 minutes were approved as presented.

2. Strategic Enrollment Planning

Doug Garrison, co-chair of the SteP Committee, gave an account of SteP's charge to develop a strategic enrollment. SteP has identified four elements that are the essence of planning enrollment. They are: Schedule Development data; Fiscal data; Outcomes data; and Marketing. BAC's recommendations are being sought to enhance the overall analysis and planning process. SteP is requesting a collaborative effort with BAC that is indicative of strategic enrollment health and to further influence development of component goals. The intent is that the final report to the entire campus community will be part of the ongoing monitoring, reporting, identifying emerging needs, and planning activity.

It was agreed that a good starting point would be to go back to last year's fiscal solvency report to define the landscape. Doug Garrison and Ron Root will hold intermediate discussions prior to the next BAC meeting to frame further discussions regarding data most relevant for a useful examination on an ongoing, annual basis. Ron requested that anyone willing to participate in those discussions see him after the meeting. Discussions will continue at the February 26 BAC meeting.

3. Continued Discussion of FY 2002/03 Governor's Budget Reductions

Guests Bill Turner and Ricardo Navarrette presented a picture of the impact of the Governor's proposed budget cut (amounting to 38% or $473,870) on SRJC's matriculation funding. Bill Turner met recently with program managers and provided a table reflecting impacts on various services to students. Although the Chancellor's Office is cautiously optimistic that some funding will be restored, contingency plans are being made to prioritize, reduce and/or curtail certain efforts. Some planning decisions will be reviewed at the time of the May revise.

4. Discussion on Budget Position Paper

Barbara Croteau led a discussion on the BAC's place in developing a position paper on the Governor's budget recommendations for the next fiscal year. The BAC co-chairs will invite statements from those program managers affected by reductions to their areas and the effects on their programs. The data gathered will be shared and further discussed at the next BAC in an effort to develop a response to the Chancellor's Office and legislators on the overall effect of the budget reductions on this institution.

5. Preliminary FY 2002/03 Revenue Assumptions

Eileen Cichocki provided a handout of how the Governor's 2002-03 budget proposal could impact SRJC in terms of revenue assumptions. While the incremental total revenue has increased, it conveys a wrong sense of security since several items reflect reductions.

Meeting adjourned 11:30 a.m.