Budget Advisory Committee

Senate Chambers

2:30 p.m.

1. Approval of March 27, 2001 Minutes- Attachment A
2. Follow-up on President's Report on SRJC Fiscal Solvency- (Please bring report with you to this meeting)- B. Croteau
3. Update on FY 2001-02 State Budget- Ron Root

Distribution: Ed Buckley, LuAnn Campbell, Doug Garrison, Curt Groninga, Marty Lee, Maryanne Michaels, Ricardo Navarrette, Ron Root, Barbara Croteau, Micca Gray, Xuan Ho, Craig Butcher, Deborah Sweitzer, Larry Stimach, Sandi Tassano, Bonnie Pearson, Tiffany Buckley, Mabruka Yazidi.

BUDGET ADVISORY COMMITTEE

Tuesday, April 24, 2001

Senate Chambers, 2:30 p.m.

The meeting was called to order by Ron Root, Chair; Barbara Croteau (Co-Chair).

Members present: Craig Butcher, Luann Campbell, Micca Gray, Xuan Ho, Maryanne Michaels, Bonnie Pearson, Larry Stimach.

Also present: Joe Morello

Members absent: M. Bennett (Ex-Officio), Tiffany Buckley, M. Lee, Deborah Sweitzer, Sandi Tassano, Mabruka Yazidi.

Staff to the Committee: E. Cichocki, R. Kyle.

1. The final meeting of the spring semester is scheduled on Friday, May 11, at 10 a.m., in the Senate Chambers.
2. Bonnie Pearson, newly appointed classified representative, was introduced.
3. Copies of the President's letters to the chancellor and the governor, which accompanied the Board's resolutions on funding issues and energy, were dispersed to committee members along with distribution information.

1. Approval of March 27, 2001 Minutes

March 27, 2001 minutes were adopted without comment or objection.

 

2. Follow-up on President's Report on SRJC Fiscal Solvency

Committee members were offered the opportunity to let the chairs know what fiscal measures of the institution would be useful on an annual basis to answer concerns, issues, or subjects that are of particular interest to members and/or their constituents. The StEP Committee is planning to collect all the information regarding FTES and enrollment measures.

The information on Salary, CPI, and State COLA Patterns is important. The General Fund Balance chart will be revised to include total revenue and expenditures, and the percentage that the fund balance represents of annual expenditures. It is important that the college community understands the relationship between fund balance increases and the percentage of expenditures represented by that fund balance. The fund balance is a cushion to maintain stability in the college budget. Also, pie charts comparing revenue sources and expenditures by major object code (i.e., supplies, equipment, energy, and utilities) will be provided for the next meeting reflecting prior year actuals and current year projections. Ron Root asked members to consider the needs of the campus community and the amount and types of data that are relevant.

The district has averaged spending $1-2 million annually in local expenditures to maintain and remodel the college's infrastructure during past years. As resources become more and more limited, the Board will need to find another way to fund annual maintenance and repairs, cut other items from the budget to cover these expenses, or do no repairs.

Maryanne Michaels expressed thanks to Ron for presenting an excellent summary of the Budget Advisory Committee's funding discussions for the April board meeting.

Ron Root distributed a list of Capital Projects that have been approved by the Chancellor's Office for the 2001/02 fiscal year requiring a 50% district match in the amount of $473,303. The state's energy crises have put a halt to the budget process, and there is nothing new to share on the governor's budget at this time. The proposed spending plan for California Community Colleges comparing the system's proposal and the governor's proposal was re-distributed (also attached to 1/23/01 agenda). The May revise will probably not be seen until the middle of May. Ron Root does not believe that the governor will recommend any additional funding for community colleges and would not be surprised to see a takeaway scenario. The tentative budget will go to the board in June for authority to continue operations through the summer. The final budget will be presented to the Board in September. If any information is available from the state level by the May 10th meeting, Ron will provide it.

Meeting adjourned: 4:05 p.m.