BUDGET ADVISORY COMMITTEE
Tuesday, September 26, 2000
Senate Chambers
2:30 p.m.
A G E N D A
a) Full-time/part-time Five Year Plan- attachment: Presidents Letter 5/19/00 and Chancellor's 7/27/00 Memorandum (R. Root)
b) Key indicators on college's economic health- attachment: SRJC Fiscal Measures (R. Root)
c) Report to Board on long-term fiscal stability- attachment: Educational Master Plan Outline (R. Root)
Distribution: Ed Buckley, LuAnn Campbell, Doug Garrison, Curt Groninga, Marty Lee, Maryanne Michaels, Ricardo Navarrette, Ron Root, Barbara Croteau, Micca Gray, Janet McCulloch, Ed Sikes, Deborah Sweitzer, Larry Stimach, Sandi Tassano, Caroline Tice, Christopher Chrystal, Andrew Glass.
Staff to the Committee: Kathi Bradbury, Lamont Royer, Eileen Cichocki, Reta Kyle.
President’s Staff (not listed above): R. Agrella, L. Frank, K. Furukawa, T. Frongia, K. Campbell-Price, Steve Olson, R. Yriberri.
Also: M. Bennett (Ex-Officio), M. Carpenter, B. Collins, B. Griffiths.
SANTA ROSA JUNIOR COLLEGE
BUDGET ADVISORY COMMITTEE
Tuesday September 26, 2000
Senate Chambers, 2:30 p.m.
The meeting was called to order by Ron Root, Chair; Barbara Croteau (Co-Chair).
Members present: Andrew Glass, Micca Gray, Maryanne Michaels, Larry Stimach, Deborah Sweitzer, Caroline Tice, Mabruka Yazidi.
Members absent: M. Bennett (Ex-Officio), Craig Butcher, M. Lee, Janet McCulloch, Ed Sikes, Sandi Tassano.
Also present: Robert Agrella, LuAnn Campbell, Christopher Chrystal, R. Navarrette.
Staff to the Committee: E. Cichocki, R. Kyle.
1. Introductions
New and returning committee members and staff introductions were made.
2. Approval of April 18, 2000 Minutes
April 18, 2000 Minutes were adopted without comment or objection.
3. Review of Committee Functions
Last spring the Budget Advisory Committee began a review of the committee function and responsibility as well as a proposal for a new description of responsibilities and a change in the structural makeup of the committee. The committee function has been elevated to focus more on planning and policy, in terms of advising the President. The kinds of things the committee will be doing this fall tie into these new goals. The number of administrative representatives has been reduced by four positions from nine to five. The number of representatives from the other categories, including student, faculty, and classified staff, remain unchanged. The IPC reviewed and endorsed the new version at its May 1, 2000 meeting. College Council approved these changes last Thursday.
4. Fall Agenda
a) Full-time/part-time Five Year Plan: The President's 5/19/00 letter to the Chancellor's Office is a classic example of BAC's input into the shared governance process. The letter is a reaction to proposed changes to the Ed Code that state when COLA and growth funds are allocated the Districts would be required to make reasonable improvement in the FT/PT faculty ratio. This response said that the math does not add up for districts not getting growth dollars, since they would not have resources to improve the FT/PT ratio. The result was cited from the CO's 7/27/00 letter requiring each community college to write a Five-Year Plan. From Ron Root's perspective the President's letter made an impact on this. Ron will present a draft of the Five Year Plan at the next BAC meeting. It will need to be considered by the IPC and probably the Academic Senate.
b) SRJC Fiscal Measures: The draft contains guidelines for the kinds of information the college community might find helpful in the process of planning and evaluation of the college's long-term fiscal stability to assist members of the institution think about what is useful to see on a regular (weekly, monthly, annual) basis. Committee members were asked to look over the list, read it, and return ready to comment at the next meeting about the kinds of potential fiscal measures that might end up in a template. In response to Micca Gray's question, Ron noted that some of the measures included on the list already exist and others do not. He asked the committee not to consider the paper an endorsement by him but merely as starting point suggestions. Anything on the list is doable, but it would be desirable to narrow the list to the best three to five measures that will best describe the fiscal health of the institution.
c) Educational Master Plan Outline: The Educational Master Plan defines the institution's future, and BAC's role will be to cost-out the plan. This ties in with the president's goal to report to the Board of Trustees by March 1, 2001 on the long-term fiscal stability of the college. The Master Plan is a very lengthy, detailed and complex process. In addition to the Master Plan outline, Ron Root provided copies of the SRJC Integrated Master Plan Flow Chart., noting that this is a very fluid process having tremendous value to the future of the institution and it also feeds into the accreditation process that will be coming up again in a few years.
5. FY 2000-01 Budget
The 2000-01 budget presentation highlights made at the September Board meeting were reviewed. Ron pointed out the increasing State trend to categorize funding for specific purposes and at the same time not provide sufficient ongoing funding for general purposes. There is a need to break legislative micro managing of the Districts who have unique needs and operations. There is a tremendous fiscal impact on no growth districts. LuAnn Campbell asked what factors are used to determine growth. Ron Root will provide the data the State uses to determine funded growth, and this will be an agenda item at the next BAC meeting. Several slides were included on the specifics of the budget. Ron extended an open invitation to all, especially student representatives, to meet with him to discuss the 2000-01 budget if they have questions or concerns.
6. 2001-02 Institutional Goals
Copies were included with the BAC agenda IPC Co-Chairs 9/13/00 memo requesting college comment on the 2001/02 institutional goals. This material is provided for the committee's information and review.
7. BAC Meeting Schedule
It was determined that the BAC will continue to meet on the fourth Tuesdays of the month at 2:30 p.m. in the Senate Chambers. Dates confirmed for the Fall semester: October 24 and November 28.
In addition, the committee was surveyed regarding moving from the first Tuesday format to the second Friday as needed. Members were asked to HOLD Friday, October 27, 10 a.m.-12 p.m. and it will be determined at the October 24 meeting if the October 27 meeting will be necessary.
Meeting adjourned: 3:55 p.m.
Next Meeting: Tuesday, October 24, 2:30 p.m. - Senate Chambers