SANTA ROSA JUNIOR COLLEGE
BUDGET ADVISORY COMMITTEE
Tuesday, November 24, 1998
Senate Chambers, 3:00 P.M.
The meeting was called to order by John Roberts, Chair. Members present: Barbara Croteau (Co-Chair), Rosemary Darden, Bob Duxbury (Ex-Officio), Paul Finn, Ken Fiori, Doug Garrison, Micca Gray, Steve Olson, Erin Parr (for Maria Angel), Rich Rose, Ron Schuelke.
Members absent: Maria Angel, Ed Buckley, Rob Cullen, Sally Heath, Ricardo Navarrette, Ben Partee, Deborah Sweitzer, Sandi Tassano, Caroline Tice.
Staff to the Committee: E. Cichocki, R. Kyle (Recorder).
It was M/S/C to approve the minutes of the November 3, 1998 meeting.
Announcements:
Dr. Roberts announced there has been some early warning that the 1999-00 state budget revenues may not be quite as high as anticipated in the current year's budget. While everyone agrees that the 1999-00 state budget will not have the same level of funding as the last two or three budgets, the impact for the community colleges is not clear. As part of the committee's information base, Dr. Roberts provided a handout identifying 1999-00 BCP's (budget change proposals) and baseline budgets.
Additionally, members received a handout entitled "Partnership for Excellence Goals Adopted by Board of Governors" in regard to Partnership for Excellence which begins to further quantify the six listed goals and measures.
Dr. Roberts brought the BAC up-to-date on the deliberations of IPC as it relates to the P4E, IPC being the principal body which is reviewing the proposed uses of the P4E allocation totaling $1.9 million for the current budget year. Last spring there was an IPC endorsement of expenditures in the range of $450-$475,000 for the creation of the institutional research position along with other activities-Academic Affairs and Student Services, referred to as the President's plan. In addition, the matrix that was developed as a working document for the IPC included the acquisition of computers for faculty. There was a recommendation from BAC to the IPC to approve the computers for faculty so that acquisition could begin and to release any other funding identified for one-time purposes. IPC approved those recommendations taking the position that all of the remaining allocation could be used for one-time purposes prior to a full hearing for all other 1999-00 P4E proposals. Ken Fiori reported that the Institutional Technology Committee received 252 applications from faculty for computers. February arrival/installation is anticipated. Leasing vs. buying computers was discussed again. When the options were examined by ITC, there was no compelling reason to change to leasing. Micca Gray said that by leasing computers the District is making a funding commitment to keep technology in the forefront. Barbara Croteau asked if the ITC looked at trade-in guarantees as an option. Dr. Roberts said that leasing, trade-ins and other considerations were raised early on in this process, and on behalf of BAC he will signal the group to remain vigilant in regard to a program that makes sense in terms of use and economics.
The components met with IPC on November 23 to discuss how each component's proposals were developed. Ricardo discussed Student Services' proposal at that meeting. Curt Groninga made a presentation for Administrative Services, and Doug Garrison presented the Academic Affairs' proposal. Dr. Roberts then turned over the meeting to Curt to comment further on those discussions.
Curt reported that on November 9, 1998 IPC agreed the majority of 1998-99 P4E funds would be one-time funds, the working assumption at $1.1 million of the total $1.9 million allocation. IPC recommended to BAC that $250,000 in one-time funds be used to start acquisition and installation of the faculty computer project. IPC asked administrators to outline the process that each area was using within the component area for the 1998-99 P4E one-time and on-going funding, giving examples of the types of things that would be acquired and releasing PO's for one-time projects.
Student Services identified $243,000; Administrative Services identified $195,000 (including infrastructure and P4E); Academic Affairs identified $300,000 ($250,000 for faculty computers); President's initiative from last spring was $475,000 (including support for institutional research and $50,000 public relations); and finally the unallocated remainder of $375-$385,000. The majority of those funds would be for one-time projects. Components have made priorities within component, except in Academic Affairs who will honor their commitment to previously identified PP&E's. It is anticipated that it will take them considerably longer to lay out their priorities. IPC is in basic agreement with components, but have asked components to lay out in more specific details the priorities and how they were reached. At the December 7th meeting IPC will review allocations of one-time P4E and expects to authorize release of funding. Another item on the IPC agenda is the need to report to the Chancellor's Office by December 18th the processes for reviewing P4E proposal funds and the District's plans for 1999-00.
Dr. Roberts added there is a need to conclude this work, especially as discussions get underway for the 1999-00 process. The big question is whether the state will fund the second P4E allocation. Micca asked whose purvey it is to set aside funding for specific purposes. Dr. Roberts explained there is intended dialogue between IPC and BAC, and both groups will have a part in those decisions. Ron Schuelke asked if any of the P4E allocation is going to fund full-time faculty positions. Dr. Roberts said there are five full-time positions in the 1998-99 plan. The faculty staffing committee process is on track, and the hiring will begin in spring 1999. When Paul Finn asked about the purpose for the institutional research/planning office, Dr. Roberts explained it will measure improved outcomes among other things.
Curt reported that Administrative Services & Computing Services identified three items: 1) upgrade of e-mail system ($60-65,000); 2) upgrade of voice mail system ($100,000); 3) accountability measure software to help gather and report to the CO's under MIS guidelines ($35,000). Rich Rose reported Student Services identified the following items: web registration program ($75,000); attendance accounting system to track positive attendance hours; proposal to complete imaging project in A & R for records prior to 1981 ($20,000); proposal to do a certificate degree audit ($7,500). Doug Garrison reported for Academic Affairs in Ed's absence. Academic Affairs identified items totaling $300,000 emphasizing one-time projects. A lot of work was done, a lot of good ideas are included. Doug further reported that Ed Buckley recommended $50,000 for innovation projects based on criteria established for all P4E. During spring 1998 $250,000 was included in the President's plan to address extreme needs in capital outlay budget requests.
Deferred until next meeting.
Meeting adjourned: 4:20 p.m.
Posted by mlinford at November 24, 1998 12:00 PM