Budget Advisory Committee

Tuesday, October 23, 2001

Senate Chambers, 2:30 p.m.

The meeting was called to order by Barbara Croteau (Co-Chair) and Lamont Royer, designee for Co-Chair Ron Root.

Members present: Rich Abrahams, Andrew Dolcini, Bob Flores, Micca Gray, Xuan Ho, Ezbon Jen, Omar Medina, Joe Morello, Tatjana Omrcen, Bonnie Pearson, Jamey Ransford, Deborah Sweitzer.

Also present: Jeanne Johnson, Renee LoPilato.

Members absent: Ron Root, Ed Sikes, Sandi Tassano.

Staff to the Committee: K. Bradbury, E. Cichocki, R. Kyle.

September 25, 2001 minutes were adopted without comment or objection.

Renee LoPilato provided an update on enrollment comparisons for Summer 2000/Summer 2001 and Fall 2000/Fall 2001, along with Enrollment Demographics for the last five fall semesters. Summer 2001 enrollments were incredibly strong, reflecting unprecedented increases across the board. The fall semester comparisons at Week 10 continue to reflect strong growth in unduplicated headcount. The District is very optimistic that these enrollment figures will reflect very positively at the end of the fiscal year in terms of apportionment.

It was recommended that the District should be tracking weekend college enrollments since expansion of those programs was a goal of the college. Questions regarding enrollment patterns of specific classes were referred to the Office of Academic Affairs.

Jeanne Johnson presented a summary overview of the Fact Book, its contents, purposes and uses. One hundred color copies of the 112-page document will be distributed to the component administrators, deans, department chairs, academic senate, classified senate, select accreditation standards committees, and campus libraries. In addition, the document will be available on the campus website and on CD-Rom at a reduced cost. Additional color copies will be made available to the campus community as needed at a cost of approximately $33 per copy. The document contains the following five sections: Introduction; Community (Environmental Scan); Enrollment Data; Student Performance; and Financial, Capital Outlay, and Personnel.

Discussion of Section 5, Financial , Capital Outlay, and Personnel was moved to the end of today's agenda.

Lamont Royer briefed the committee on the 50% Law by providing copies of the Education Code Section (d) that mandates "There shall be expended during each fiscal year for payment of salaries of classroom instructors by a community college district, 50 percent of the district's current expense of education." The District's Annual Financial and Budget Report (311) instructions (copies also distributed to the members) helps to clarify how the calculation is made. Also distributed were copies of the Fiscal Data Abstract reflecting the statewide reporting summary. Business Services will check how librarians who teach are tracked for reporting purposes. Lamont pointed out that the reporting parameters are sometimes difficult when the definitions are always changing. Sonoma County Junior College District expends a higher percentage for classroom salaries than the statewide average. A district can apply for an exemption if they fall below 50 per cent. The District's independent auditors review the 311 report annually, including the 50% law calculation.

The goal to meet or exceed 75% of total instructional and non-instructional faculty work for the percentage of hours worked by FT faculty was established by AB 1725 in 1988. The District's percentage for last year was 57.7%. Districts not at 75% must maintain a base number of FT faculty, and apply a portion of growth revenues to add additional FT faculty each Falll. The District's Fall 2001 obligation is 298.5 FTE. Business Services is current compiling the numbers for the November 15th reporting deadline, and it is likely that the ratio will be similar to last year's.

The committee reviewed each of the charts and supporting data in Section 5; Financial, Capital Outlay and Personnel. Only those charts which were commented upon or on which additional input was provided are outlined within the minutes.

Chart F-3, Percent Change in Sections Compared with Percent Change in Headcount Enrollment. Add Scheduling Pattern Tracking for weekend and Friday, Sat., Sun. courses.

Page F-11 (Supporting Data) for Projected Changes in General Fund - Fund Reserve. Remove "Budget" from Line 3 title as figures are actuals.

Chart F-13, Expenditure Projections 2001/02 to 2007/08. Check assumptions for support staff salaries.

Chart F-16, Planning Facilities Projects, 2000 to 2010+. It was noted that pre-bond information is presented in the graph.

Chart F-17, Student Headcount per Parking Space, Santa Rosa Campus. Chart was prepared prior to implementation of the new scheduling template.

Page F-19 (Supporting Data) Full and Part Time Employee Count. It was suggested that it might be helpful to show FTE in addition to headcount.

Chart F-20, Full Time Faculty by Age. Add years of service and average age at retirement for comparison purposes .

Chart F-21, Full Time Classified by Age. Chart was omitted; copies will be distributed to committee with the next BAC agenda for follow up.

Chart F-22, Full Time Employees Classification by Gender. Some categories were inadvertently deleted; will be updated.

Meeting adjourned: 4:25 p.m.