Budget Advisory Committee

BUDGET ADVISORY COMMITTEE

Tuesday, February 26, 2002

Oak Room, 2:30 p.m.

The meeting was called to order by Ron Root (Co-Chair).

Members present: Rich Abrahams, Barbara Croteau (Co-Chair), Andrew Dolcini, Bob Flores, Micca Gray, Joe Morello, Tatjana Omrcen, Jamey Ransford.

Also present: Will Baty, Doug Garrison, Bea Griffiths, Jennifer Mann.

Members/staff absent: Kathleen Bradbury, Xuan Ho, Ezbon Jen, Omar Medina, Bonnie Pearson, Ed Sikes, Deborah Sweitzer, Sandi Tassano.

Staff to the Committee: R. Kyle, Lamont Royer.

The Agenda was re-ordered to accommodate guests present for continuation of discussion of FY 2002/03 proposed Governor's budget reductions and position statement on same.

1. Approval of Minutes: February 8, 2002

The February 8, 2002 minutes were approved as presented.

2. Position Statement on Governor's FY 02-03 Budget

Program managers affected by reductions to their areas were present at the committee's request to provide added input on the effects to their programs as the committee prepares to draft a position paper on the Governor's budget recommendations for the next fiscal year.

Jamey Ransford presented a summary of the initial fiscal impacts of the proposed reductions on the CalWorks program followed by a listing of reductions in services to students in the program and graphs illustrating both the current and proposed budget reductions for comparison. Additional data is available and will be provided that supports the success of the students who have access to these services.

Will Baty explained that TTIP funding addresses and supports the college's full cost of technology in five broad areas including 4Cnet (internet access), Videoconferencing, Library Automatic and Electronic Resources, Total Cost of Ownership (TCO), and Technology Training. The two areas most impacted by the proposed budget reductions are TCO and Technology Training. It is difficult to determine the severity and depth of the program impacts until it is known how much the cuts will be within these two categories.

Jennifer Mann provided a summary of current budget and funding sources and the governor's proposed 02-03 budget that entirely eliminates state funds for staff development. She also included a breakdown of the program budget, a listing of program activities and the resulting impact to the program in the areas of currency and retention.

A handout from Chuck Robbins, who made a presentation at the January 22 meeting, was distributed outlining the proposed reductions and impacts to the college's Economic Development programs.

Ron Root and Barbara Croteau will review the material provided by the program managers, draft a position paper and distribute it prior to the March 8th BAC meeting for further discussion. In addition to prioritizing college needs programmatically, the draft will address the need for legislators to allow more local control of district spending and the need of the population for specific services. The position paper in its final form will help frame the way the college as an organization messages the decision-makers on budget matters.

3. Strategic Enrollment Planning

Doug Garrison, who requested BAC's recommendations to enhance the overall analysis and planning process for strategic enrollment planning, suggested ten possible data elements from the Fiscal Solvency Report for this discussion. External factors measuring the county's population age trends and unemployment rates were considered relevant since they are tied to the Chancellor's Office projections. Several items in the Enrollment Trends section, State Cola and CPI comparisons, classroom patterns reflected by WSCH per FTEF and the General Fund Balance historical data were discussed. Capital outlay issues need to be included in the report. There is a need to measure institutional capacity in some way over time, including a measure to respond to student demand to offer courses when students want them. Doug Garrison invited everyone to attend the StEP meeting on March 4, 2002 in the Health Sciences Conference Room at 3:30 p.m. for a progress report on the four identified planning elements: Schedule Development Data; Fiscal Data; Outcomes Data, and Marketing. He will return to the BAC at a later date when the plan is finalized.

Meeting adjourned 4:15 p.m.