Budget Advisory Committee

BUDGET ADVISORY COMMITTEE

Friday, February 8, 2002

Senate Chambers, 10:00 a.m.

The meeting was called to order by Ron Root (Co-Chair).

Members present: Rich Abrahams, Barbara Croteau (Co-Chair), Micca Gray, Joe Morello, Tatjana Omrcen, Ed Sikes, Deborah Sweitzer, Sandi Tassano.

Also present: R. Agrella, Doug Garrison, Renee LoPilato, Ricardo Navarrette, Bill Turner.

Members/staff absent: Kathleen Bradbury, Andrew Dolcini, Bob Flores, Xuan Ho, Ezbon Jen, Omar Medina, Bonnie Pearson, Jamey Ransford, Lamont Royer.

Staff to the Committee: E. Cichocki, R. Kyle.

The Agenda was amended and re-ordered to include new discussion item: Strategic Enrollment Planning

1. Approval of Minutes: January 22, 2002

The January 22, 2002 minutes were approved as presented.

2. Strategic Enrollment Planning

Doug Garrison, co-chair of the SteP Committee, gave an account of SteP's charge to develop a strategic enrollment. SteP has identified four elements that are the essence of planning enrollment. They are: Schedule Development data; Fiscal data; Outcomes data; and Marketing. BAC's recommendations are being sought to enhance the overall analysis and planning process. SteP is requesting a collaborative effort with BAC that is indicative of strategic enrollment health and to further influence development of component goals. The intent is that the final report to the entire campus community will be part of the ongoing monitoring, reporting, identifying emerging needs, and planning activity.

It was agreed that a good starting point would be to go back to last year's fiscal solvency report to define the landscape. Doug Garrison and Ron Root will hold intermediate discussions prior to the next BAC meeting to frame further discussions regarding data most relevant for a useful examination on an ongoing, annual basis. Ron requested that anyone willing to participate in those discussions see him after the meeting. Discussions will continue at the February 26 BAC meeting.

3. Continued Discussion of FY 2002/03 Governor's Budget Reductions

Guests Bill Turner and Ricardo Navarrette presented a picture of the impact of the Governor's proposed budget cut (amounting to 38% or $473,870) on SRJC's matriculation funding. Bill Turner met recently with program managers and provided a table reflecting impacts on various services to students. Although the Chancellor's Office is cautiously optimistic that some funding will be restored, contingency plans are being made to prioritize, reduce and/or curtail certain efforts. Some planning decisions will be reviewed at the time of the May revise.

4. Discussion on Budget Position Paper

Barbara Croteau led a discussion on the BAC's place in developing a position paper on the Governor's budget recommendations for the next fiscal year. The BAC co-chairs will invite statements from those program managers affected by reductions to their areas and the effects on their programs. The data gathered will be shared and further discussed at the next BAC in an effort to develop a response to the Chancellor's Office and legislators on the overall effect of the budget reductions on this institution.

5. Preliminary FY 2002/03 Revenue Assumptions

Eileen Cichocki provided a handout of how the Governor's 2002-03 budget proposal could impact SRJC in terms of revenue assumptions. While the incremental total revenue has increased, it conveys a wrong sense of security since several items reflect reductions.

Meeting adjourned 11:30 a.m.