STRATEGIC ENROLLMENT PLANNING COMMITTEE
Minutes of November 5, 2001
3:30pm – 5:00pm
Health Sciences Conference Room 4061
Present: Sherrie Arendt, KC Boatsman, Ed Buckley, Kerry Campbell-Price, Ken Fiori, Doug Garrison, Kimberly Kalember, Renee LoPilato, Kimberlee Messina, Steve Morris.
DATA-MINING PROJECT UPDATE ~
- Ken Fiori presented the results of the Data-Mining Project. The original idea for the Data-Mining Project was to create a multi-faceted database that would illustrate in detail a snap shot of ‘how we are doing’. The result of this project is a sophisticated Excel database that gives the viewer a wealth of information through various groupings, elements and pivot tables. A particular menu view can be exploded to reveal a succession of increasingly detailed data. Although the current available information is taken from the last eight terms, the goal is for the data to extend out to a five-year period.
Reportable elements were broken down into 12 categories.
Head counts
FTES
FTES/FTEF
Units at opening day, census date (students who drop before census date are not shown) & final day
Average class size/class maximum:
(The formula for the average class size was determined to be three enrollment dates at the beginning of the term, census date and end of term divided by three.
The class maximum was determined to be the negotiated maximum amount of students in a course.)
- Enrollment by Zip code
- BA + enrollment
- Facility efficiency (actual enrollment-census date/capacity in room definitions)
- High school concurrent enrollment
- Distribution of offerings by day and evening
- Full term sections offered vs. actually run
- Short-term sections offered vs. actually run
Ken demonstrated the capabilities of each element beginning with head count and ending with class maximum/class limit. It was agreed that faculty and staff would need specialized training in order to successfully utilize and understand the database.
The next phase of the project will be to complete the five-year history that would include the addition of retrospective data.
SRJC FACT BOOK UPDATE ~
- KC Boatsman distributed her Fact Book handout which detailed brief descriptions of background, presentations (three separate campus forum presentations were given on the Fact Book), distribution (hard copies will be distributed to all Deans, Assistant & Associate Deans, Directors, Component Administrators, Senate Presidents and the Student Body President). Additional copies can be ordered through the Office of Institutional Research. The CD version of the Fact Book is available and includes a black and white option. An online version will be distributed when the project is complete.
RESEARCH REQUEST ~
- The role of the Office of Institutional Research is to be a ‘service’ for the institution. The parameters and boundaries of this office are still in process. Attention is being given to how this particular office does and does not overlap with Computing Services. The distinction between the two offices thus far is:
Institutional Research Computing Services
Data Analysis and Reporting Data Extraction
Surveys Standard (existing) data reports
A Research Request form was distributed with details regarding specific requests. Priorities for institutional research will be determined by the Institutional Research Advisory Group (IRAG).
The next meeting of the StEP Committee will be December 17th, 2001 at 3:30pm in the RACE building Room 4061.