Santa Rosa Junior College
Business Services
Management Plan
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OPERATIONAL GOAL: |
Completion Date |
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1.0 SRJC Accreditation Self-Study Response Respond to the Accreditation Self-Study planning recommendation pertaining to Business Services.
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June 2003 |
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Objective |
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1.1 The Vice President of Business Services will coordinate a systematic component assessment of the self-study planning statements and the visiting team's formal evaluation. |
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Activity |
Timeline |
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1.1.1 Participate in the Accreditation Steering Committee's final draft of the entire self-study, Standard One through Ten. 1.1.2 Coordinate a Business Services Council, review of the entire self-study, with particular emphasis on Standard Nine. 1.1.3 Identify overall planning statements that have direct relevance to Business Services departments, functions or services. 1.1.4 Designate responsibility and prepare an action plan that responds to the intent of each planning statement pertaining to Business Services. 1.1.5 Assist in the Accreditation Team visit to SRJC and participate in their exit summation. 1.1.6 Review the Accreditation Commission's formal report. 1.1.7 Designate responsibility and prepare an action plan that responds to any specific recommendations included in the Accreditation Commission's formal report.
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July, 2002
August, 2002
Sept., 2002
October, 2002
October, 2002
February, 2003 April, 2003 |
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Administrative Area: Business Services Date: 5/3/02Responsible Administrator: Ronald L. Root Page 1 of 10 |
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OPERATIONAL GOAL: |
Completion Date |
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2.0 Conduct a comprehensive analysis of Police Department facility needs to serve the District at all locations.
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December, 2002 |
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Objective |
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2.1 Define office space needs to ensure adequate capacity and proximity to serve the District at all locations. |
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Activity |
Timeline |
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2.1.1 Discuss with bond program space consultant the future needs of all locations. 2.1.2 Review consultant's plan with component administrators.
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January, 2003 February, 2003
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Objective |
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2.2 Define long-term storage/equipment needs to preserve evidence and serve District needs.
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Activity |
Timeline |
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2.2.1 Discuss with bond program space consultant the future needs of all locations. 2.2.2 Review consultant's plan with component administrators.
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January, 2003 February, 2003
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Administrative Area: Business Services Date: 5/3/02Responsible Administrator: Ronald L. Root Page 2 of 10 |
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OPERATIONAL GOAL: |
Completion Date |
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3.0 Assist Administrative Services in performing a comprehensive assessment of parking and security issues related to implementation of the capital outlay master plan.
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December, 2002 |
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Objective |
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3.1 Propose a plan to integrate electronic technology into the access control system for buildings and secured areas (parking lots, etc.). |
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Activity |
Timeline |
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3.1.1 Engage a security consultant in advising on systems technology 3.1.2 Review consultant's report. 3.1.3 Recommend a comprehensive long-run plan for access control. |
Sept., 2002 January, 2003 February, 2003
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Administrative Area: Business Services Date: 5/3/02Responsible Administrator: Ronald L. Root Page 3 of 10 |
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OPERATIONAL GOAL: |
Completion Date |
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4.0 Establish an accountability/reporting system for implementation of the bond program as required by Proposition 39. Institutional Goals: #10 Institutional Quality; #12 Resource Development
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September 2002 |
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Objective |
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4.1 Create a reporting system acceptable to the Citizen's Oversight Committee appointed by the SRJC Board of Trustees. |
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Activity |
Timeline |
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4.1.1 Review federal/state/local reporting requirements, including Proposition 39. 4.1.2 Propose a format to the Oversight Committee.
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June, 2002 Sept., 2002
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Objective |
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4.2 Develop the accounting system backup necessary to ensure accurate reporting and to satisfy the reporting requirements under Proposition 39. |
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Activity |
Timeline |
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4.2.1 Review third party data systems for possible use in meeting reporting requirements. 4.2.2 Complete implementation of a data system.
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June, 2002
Sept., 2002
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Administrative Area: Business Services Date: 5/3/02Responsible Administrator: Ronald L. Root Page 4 of 10 |
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Operational Goal: |
Completion Date |
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5.0 The Accounting Office will implement the new financial reporting requirements of the Governmental Accounting Standards Board (GASB) Rule 34 in order to receive an unqualified annual audit opinion. Institutional Goals: #10 Institutional Quality |
June 30, 2003 |
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Objective |
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5.1 Define and implement a depreciation schedule for fixed assets.
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Activity |
Timeline |
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5.1.1 A depreciation schedule of all existing assets on July 1, 2002 will be established. 5.1.2 A method for adding new depreciable assets will be implemented.
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July 1, 2002 July 1, 2002
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Objective |
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5.2 Define and produce a cash flow schedule as an addition to the year-end financial statements.
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Activity |
Timeline |
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5.2.1 Prepare the cash flow schedule.
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June 30, 2003
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Administrative Area: Business Services Date: 5/3/02Responsible Administrator: Ronald L. Root Page 5 of 10 |
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OPERATIONAL GOAL: |
COMPLETION DATE |
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6.0 Perform a comprehensive review of District warehouse needs and inter-campus and intra-campus delivery and courier services.
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Objective |
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6.1 Develop a coordinated plan for inter-campus and intra-campus delivery and courier services, in cooperation with affected departments and sites. |
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Activity |
Timeline |
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6.1.1 Develop and implement interim inter-campus delivery and courier services to the new Public Safety Training Center in Windsor. 6.1.2 Review draft of proposed inter-campus and intra-campus delivery and courier services with campus community. 6.1.3 Issue final plan with implementation timeline. |
July, 2002
March, 2003
April, 2003 |
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Objective |
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6.2 Assess the short- and long-term warehouse space requirements in collaboration with Administrative Services, and propose a plan to meet those needs.
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Activity |
Timeline |
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6.2.1 Review the functionality of the existing warehouse to determine its efficacy in providing long-term functional service to the District. 6.2.2 Update the previous warehouse proposal for the District.
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January, 2003
January, 2003
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Administrative Area: Business Services Date: 5/3/02Responsible Administrator: Ronald L. Root Page 6 of 10 |
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OPERATIONAL GOAL: |
Completion Date |
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7.0 Document the criteria that departments use for determining equivalency for minimum qualifications of faculty in all disciplines. |
Dec. 30, 2002 |
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Objective |
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7.1 In conjunction with the Academic Senate, the Equivalency Committee, and the academic departments, the Human Resources Department will establish a set of guidelines to determine equivalency for minimum faculty qualifications. |
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Activity |
Timeline |
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7.1.1 Conduct work sessions with the Equivalency Committee to introduce the concept and begin the planning of the program. 7.1.2 Review a previous list of collected guidelines on criteria for equivalency with the Equivalency Committee to determine the accuracy of information on file. 7.1.3 Request departments to confirm that the guidelines have been used previously and request any new additions to these guidelines. 7.1.4 Compile the guidelines and report back to the Equivalency Committee, Academic Senate and selected departments for final review and approval, if necessary. 7.1.5 File the detailed equivalency criteria from all departments in the Human Resources Department.
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April 15, 2002
May 1, 2002
October 1, 2002
Nov. 15, 2002
Dec. 30, 2002 |
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Administrative Area: Business Services Date: 5/3/02Responsible Administrator: Ronald L. Root Page 7 of 10 |
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OPERATIONAL GOAL: |
Completion Date |
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8.0 Develop and implement a comprehensive exit interview process including a clearance procedure for staff resigning/retiring from the college.
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Dec. 30, 2002 |
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Objective |
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8.1 Interviews will be conducted with each regular employee who is leaving the District to ascertain the reasons why the employee left the position. |
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Activity |
Timeline |
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8.1.1 Sample interview questions used by other community college/agencies will be collected and modified for use by SRJC. 8.1.2 Draft questions and clearance procedures to describe the interview and clearance process. 8.1.3 Exit interview and clearance process introduced to Component Administrators, Supervisors, and Department Chairs. 8.1.4 Process to be implemented on an on-going basis.
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Completed.
May 15, 2002
October 1, 2002
On-going upon completion. |
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Objective |
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8.2 Provide a periodic report to the president and college community on the reasons for employee departures. |
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Activity |
Timeline |
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8.2.1 Prepare a first comprehensive summary report to the component administrators and president. 8.2.2 Prepare the first annual report to the college community and Board of Trustees. |
June, 2003
Sept., 2003
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Administrative Area: Business Services Date: 5/3/02Responsible Administrator: Ronald L. Root Page 8 of 10 |
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OPERATIONAL GOAL: |
Completion Date |
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9.0 Improve the quality and functionality of Bookstore services. Institutional Goals: #1 Instructional Quality; #10 Institutional Quality |
March 1, 2003 |
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Objective |
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9.1 Review Bookstore space utilization at both campuses. |
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Activity |
Timeline |
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9.1.1 Analyze space layout for books, materials, and supplies at Santa Rosa and Petaluma. 9.1.2 Recommend to the bond planning consultant any modifications to improve space utilization, storage and traffic flow at both campuses. |
November, 2002 December, 2002 |
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Objective |
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9.2 Implement on-line linkage between registration and book ordering process. |
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Activity |
Timeline |
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9.2.1 Complete POS (point-of-sale) software installation for new textbooks and cash register training for all staff. 9.2.2 Complete plan for next departments to be converted to POS including used books, supplies, and soft goods. |
June 30, 2002 Sept. 1, 2003
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Objective |
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9.3 Begin system design for integrating automated textbook orders with the on-line registration system. |
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Activity |
Timeline |
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9.3.1 Confer with College IT staff to analyze systems compatibility. 9.3.2 IT Staff work with MBS on the system interface. 9.3.3 In collaboration with IT staff, define a timeline for full implementation. |
Sept. 1, 2002 Dec. 1, 2002 Feb. 1, 2002
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Administrative Area: Business Services Date: 5/3/02Responsible Administrator: Ronald L. Root Page 9 of 10 |
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OPERATIONAL GOAL: |
Completion Date |
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10.0 Prepare and begin implementation of a Master plan to meet district food service needs.. Institutional Goals: #1 Instructional Quality; #10 Institutional Quality |
July, 2003 |
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Objective |
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10.1 Perform a review of District food service operations.
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Activity |
Timeline |
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10.1.1 Review current food service facilities, the food service program, current trends, and campus opinions. 10.1.2 Review successful programs at other comparable commuter colleges, and share results with Auxiliary Service Committee and District Facility Planning Committee. |
July, 2002
October, 2002
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Objective |
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10.2 Plan for needed facility improvements for new contract period beginning July 1, 2003. |
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Activity |
Timeline |
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10.2.1 Work with facilities planning consultant on facilities layout for food services. |
December, 2002 |
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Objective |
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10.3 Prepare an RFP for food service providers. |
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Activity |
Timeline |
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10.3.1 Prepare RFP for Petaluma Campus food service. 10.3.2 Develop new RFP for food service for the Santa Rosa Campus. |
July, 2002 December, 2002
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Administrative Area: Business Services Date: 5/3/02Responsible Administrator: Ronald L. Root Page 10 of 10 |
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