Respond to the Accreditation Self-study planning recommendations pertaining to Administrative Services.

Institutional Goals: #3 Program Development & Delivery, #10 Institutional Effectiveness

1.1 The Vice President, Administrative Services will coordinate a systematic component assessment of the self-study planning statements and the visiting team's formal evaluation.

1.1.1 Administrative Services will conduct an Accreditation Self-Study specific plan review within each of its component areas.

1.1.2 Administrative Services will evaluate response strategies to specific plan recommendations.

1.1.3 Administrative Services will commence the addressing of planning recommendations and develop strategic implementation plans.

2.1.1 Begin development of Analy Temps demolition plan and plans for relocating programs to be vacated during construction.

2.1.2 Begin Library working drawings for the Santa Rosa Campus.

2.1.3 Develop scope and budget information for new permanent replacement instructional building to replace 35,000 square feet of temporary facilities on the Santa Rosa Campus.

2.1.4 Begin preliminary drawings for the "Replacement Building Project".

2.1.5 Identify funding sources for projects.

2.1.6 Begin preliminary drawings for "Plover Conversion" project.

Component administrators

district staff.

3.1.4 Identify funding sources(s) for projects.

4.1.1 Analyze completed Educational Master Plan and Student Services Plan and identify new and revised facilities needs, including Strategic Capital Projects and major Scheduled Maintenance needs.

4.1.2 Meet with component administrators, program administrators to develop schematic plan and recommendations.

4.1.3. Identify funding sources for projects.

4.1.4 Present plan and recommended priorities to Board Facilities Committee and District Facilities Planning Committee and Institutional Planning Council.

4.1.5 Present plan for Board Approval.

4.1.6 Develop necessary funding documents for inclusion in the 2004-2008 Five-Year Capital Outlay Program and Five-Year Scheduled Maintenance Plan.

5.1.1 Complete "Letter of Participation – ERP Project" and return to Foundation for California Community Colleges.

5.1.2 Use "Administrative Decision Director" to collect functional requirements of present and future Administrative Software System.

5.2.1 Submit database defining the Administrative Software needs of Santa Rosa Junior College to the Foundation for California Community Colleges.

5.3 Evaluate vendor responses to RFP and prepare plan for institutional review.

5.3.1 Compare vendor systems to existing systems.

5.3.2 Evaluate various future directions for Administrative Software Systems including:

*complete replacement of existing systems

5.3.3 Prepare plan for future acquisition or in-house development of Administrative Software System.

6.1 Gain exposure and support for the "Strategic Master Plan for Technology."

6.1.1 Give presentations to various institutional groups.

6.1.2 Publish "Strategic Master Plan for Technology" on Web and hardcopy.

6.2 Identify projects in the "Strategic Master Plan for Technology" that receive funding support for 2002/2003 academic year.

6.3 On an annual basis review and revise the "Strategic Master Plan for Technology" with the Institutional Technology Group.

6.3.1 Create a timeline for annual review of the "Strategic Master Plan for Technology."

6.4 Identify Computing Services impact on those projects in the "Strategic Master Plan for Technology" that received funding in 2002/2003.

6.4.1 Produce a summarized list of "Strategic Master Plan" projects and describe Computing Services' role in the project.

7.1 To identify and prioritize Institutional Research needs, in concert with the Institutional Planning Council (IPC), Institutional Research Advisory Group (IRAG).

7.1.1 The Director of Institutional Research will work with IRAG and IPC to proactively identify district research needs.

7.1.2 The Director of Institutional Research will work with IRAG and IPC to develop a list of Institutional Effectiveness Indicators to be measured on an annual basis.

7.1.3 The Director of Institutional Research will submit appropriate research requests to IRAG for review and consultation.

7.1.4 OIR, in consultation with IPC and IRAG, will develop an appropriate research agenda to address the suggestions and recommendations outlined in SRJC’s Accreditation Self-Study Report.

7.1.5 OIR will support and provide general institutional planning and research reports and data for decision-making and decision support.

7.1.6 OIR will develop a complete master list all federal and state government mandated research and surveys and coordinate their submittals (such as the IPEDS) on time.

7.2.1 OIR will conduct a study of student matriculation goals and how well they are being met.

7.2.2 OIR will conduct research regarding multiple measures, cut-off scores, locally managed tests and assessment instruments, disproportionate impact, outcomes, educational/student goals, needs and service delivery studies as needed.

7.3.1 OIR, in consultation with IRAG, will post appropriate research reports and findings on the Institutional Research page of the SRJC website.

7.3.2 The OIR will provide research facts to be published in the Insider and Making Tracks.

7.3.3 The Director of Institutional Research will write articles, upon request and as appropriate, for Instructional Notes and other campus publications.

7.3.4 The OIR staff will, upon request and as appropriate, present research findings to campus groups such as the Academic Senate, Student Services Council, and Academic Affairs Council.

7.3.5 The Director of Institutional Research will maintain an on-going dialog with IRAG to identify new and appropriate channels for distributing research findings.

8.1 EH&S will update existing conditions at the Petaluma Campus regarding hazardous materials labeling and storage.

8.1.1 EH&S will replace existing chemical labels campus-wide with modern OSHA-approved labels.

8.1.2 EH&S will perform chemical inventory for Life Sciences, the Art Department and Maintenance/Grounds.

8.1.3 EH&S will update the Hazardous Materials Management Plan (HMMP) to reflect changes made during year.

8.2 EH&S will develop and implement a new lock-out/tag-out safety program.

8.2.1 EH&S will research regulatory requirements, existing government agency resources, and existing sample programs from sister institutions.

8.2.2 EH&S will develop written policy and procedures, including field manual for employees.

8.2.3 EH&S will develop PowerPoint and/or video presentation, including student handout materials for lock-out/tag-out training class.

8.2.4 EH&S will conduct lock-out/tag-out training session for affected employees and supervisors.

Objective

9.1 EH&S will assist in the development and implementation of District emergency preparedness plans.

Objective

9.2 EH&S will organize and sponsor, utilizing the SHAPE Committee as a work resource, a Fall 2002 Health, Wellness and Emergency Preparedness Faire and Staff Barbecue.

9.2.1 EH&S will finalize arrangements with Faire exhibitors, short course presenters, Culinary Arts students and Facilities Operations staff.

9.2.2 EH&S will coordinate the Faire and Barbecue on the Santa Rosa Campus.