Proposal for Educational Planning
Santa Rosa Junior College
3rd draft 9/28/00
Proposal
The following document is a proposed outline for an Academic Affairs Educational Plan. In response to input from other component administrators, the concept has been expanded to envision an Integrated Master Plan, subject to review and approval of IPC.
Title V Requirement
The governing board of a community college district shall establish policies for, and approve, comprehensive or master plans which include academic master plans and long range plans for facilities. The content of such plans shall be locally determined, except that the plans shall also address planning requirements specified by the Board of Governors. (Title V, 58008)
What is an Integrated Master Plan (or Comprehensive Plan)?
An Integrated Master Plan is an institution-wide plan which begins with governing board adopted documents such as Mission, Philosophy, and Vision statements, includes both institutional goals and objectives, and incorporates other institution-wide plans, particularly Educational Master Plans, Facilities Master Plans, and Deferred Maintenance Plans. It may also include specific subject plans, such as Technology Plans or Staff Development Plans.
What is an Educational or Academic Master Plan?
"Educational Master Plans (Academic Master Plans) are institution-wide plans which project the anticipated changes in the institution's instructional programs, including growth, decline, and new programs. Such plans address the source of the need for such changes and lay out the resources which must be acquired to make those changes, including personnel, facilities, equipment, instructional support, and student services. Educational Master Plans are detailed and concrete, specifying the objectives, activities, and timeline for the programmatic changes. Such plans are required by Title V, 55401-405. Educational Master Plans are also required as part of the application process for district use of Capital Outlay Funds. The Educational Master Plan is the primary plan for implementing the College's educational mission and goals. As indicated above, it drives planning for facilities, capital outlay, and other resource allocation planning, such as faculty and classified staffing. At SRJC, Academic Affairs Educational Plan will help to determine the long range Facilities Plan and will feed into the institutional-level planning coordinated by the Institutional Planning Council (IPC).
What is a Facilities Master Plan?
Facilities Master Plans are institution-wide plans which project the needs for new sites, development of existing sites, new buildings, and renovation of existing buildings. Such plans use as their basis the Educational Master Plan which projects programmatic needs. Facilities Master plans are detailed and concrete. Such plans are required by Title V, 51008, as a component of the comprehensive plan. Facilities Master Plans are the basis for the district's application for use of Capital Outlay Funds.
Working assumptions about an Integrated Master Plan for SRJC:
1) The Integrated Master Plan will provide direction for the College in the foreseeable future. It will be flexible enough to respond as needs change and opportunities arise. It will be kept in a 3-ring binder to be easily updated. Data will be updated annually.
2) Copies of the Integrated Master Plan will be distributed to anyone who must implement or respond to it: the management team, Board members, Senate President, AFA President, Classified Senate President, etc. A briefer executive summary will be available to faculty and the campus community. An online version could be accessible to all.
3) The Academic Affairs Educational Plan will utilize, whenever possible, existing expertise and established processes, for example:
a) The PEP process will be utilized to solicit faculty and departmental input.
b) Assistant deans summarize program or department needs in a "program profile."
c) Deans will contribute their knowledge of campus-wide issues such as workforce training, technology plans, facilities utilization, or curriculum development.
d) The Educational Planning Coordinating Committee (EPCC) will review drafts of the plan and offer input.
e) The Office of Institutional Research and Admissions and Records will provide needed data and trend analysis, much of which is already available.
4) In order for the plan to be fully integrated, a Student Services Plan, a Facilities Plan, and a Financial Plan will respond to and expand the Educational Plan. Thus, each of the components will play an important role in the final product.
5) Timelines:
a) Data gathering and assessing internal/external environment: Fall, 2000
b) Educational Plan working draft reviewed by EPCC: Spring, 2001
c) Additional components added 2001-2002
e) Accreditation visit: Fall, 2002
(Definitions above from Scroggins, Smith, and Slark, ACCA Conference Handout, spring, 1996).
SRJC Integrated Master Plan
Proposed
Table of Contents
PART I: Vision, Mission, Goals, and Planning Themes
Responsible: IPC co-chairs
a) SRJC Vision and Mission Statements (Board approved)
b) Most recent Institutional Goals (IPC approved)
c) Current Operational Goals: Academic Affairs and Student Services
d) Emerging Themes -(IPC)
e) Partnership for Excellence Goals
PART II: Data, Trends, and External Environment
Section 1: Student profile and enrollment trends*
Responsible: Office of Institutional Research and A&R
Overview and analysis of data
a) Student Headcount (10 year trend)
b) Enrollment by Gender (10 year trend)
c) Enrollment by age group (10 year trend)
d) Enrollment by ethnic group (10 year trend)
e) Enrollment by academic level (10 year trend)
f) Enrollment by unit load (10 year trend)
g) Enrollment status (10 year trend)
h) Enrollment day & evening (10 year trend)
i) Student retention data*
j) Student persistence data*
Section 2: External Environment review*
Responsible: Office of Institutional Research
Overview and analysis of External Environment
a) Sonoma County Population Projections (20 year projection)
b) Growth in Population Rate (20 year projection)
c) Current age distribution of Sonoma County (1990 census)
d) Educational Attainment in Sonoma County (1990 census)
e) Sonoma County Ethnicity (10 year trend)
f) County Population by Ethnicity (20 year projection)
g) Other reports as identified
h) Community Needs Assessment (Abrams Thompson Report 1994)
i) Additional research, as identified*
*additional data and research needs will be identified
Section 3: Workforce Development Trends
Responsible: Dean of Vocational, Workforce, and Economic Development
Section 4: Current Instructional Facilities Use
Responsible: Dean, Ed. Programs & Services, Steve Olson
Analysis of current instructional utilization
a) Supporting data
PART III: Academic Affairs Educational Plan
Section 1: Program Profiles
Responsible: Asst. Deans or Supervising Administrators
a) Based on the PEPs, a succinct profile of each major department, program or service at the college, using agreed-upon format (see draft)
b) Identification of foreseeable (5 -10 year) needs of each program, particularly needs which require major equipment, facilities, new sites or long-range planning.
c) Profiles to be reviewed and updated annually following the PEP process.
Section 2: Academic Affairs Area Profiles
a) Workforce Development Plan
Responsible: Dean, Vocational Programs, Workforce and Economic Development
b) Curriculum and General Education Trends; Developmental Education Plan
Responsible: Dean, General Education
c) Educational Programs and Services
Responsible: Steve Olson, Dean, Educational Programs and Services
d) Learning Resources and Educational Technology Plan
Responsible: Dean, of Learning Resources and Educational Technology
Section 3: Prioritized Projects -SR Campus
Responsible: V.P. Academic Affairs in consultation with Academic Asst. Deans and Deans and others as identified
Prioritized lists of projects, especially those requiring facilities modifications or significant planning efforts.
Section 4: Prioritized Project: Petaluma Campus
Responsible: Executive Dean for Petaluma Center
Section 5: Prioritized Projects: Other Sites
Responsible: Dean, Public Safety; Asst. Dean of Business, Computer Science, and off-campus & Weekend Programs; other supervising administrators.
Section 6: Integrated List of Prioritized Projects
PART IV. Student Services Plan
Responsible: Ricardo Navarrette, V.P. Student Services
PART V: Facilities Plan
Responsible: Curt Groninga: V.P. Administrative Services
PART VI: Resources Plan
Responsible: Ron Root, V.P. Business Services
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